09-01-94MINUTES
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 1, 1994
The Board of Directors of the South Tahoe Public Utility District met in
a regular session September 1, 1994, 4:00 PM, City Council Chambers,
1900 Lake Tahoe Boulevard.
BOARD OF DIRECTORS:
President Wallace, Directors Mason, Strohm
Jones, Mosbacher
ROLL CALL
STAFF:
Baer, Solbrig, McFarlane, Sharp, Curtis,
Hrbacek, Regan, Lee, Johnson, Sills,
Lindsay, Brown, Hoggatt, Sare
GUESTS:
Scott Brooke, Mel Schwake Jr., Barbara
Wallace
Shop Steward
No report.
Action Item 9 was placed first on
the Agenda.
Moved Mason/Second Jones/Passed
Unanimously to approve the Consent
Calendar as submitted:
COMMENTS FROM THE AUDIENCE
CORRECTIONS TO AGENDA OR
CONSENT CALENDAR
CONSENT CALENDAR
1)
A) Waived formal bid process (sole
source purchase), B) Authorized pur-
chase of Sealitt+Systems sealing
material from Magna Mechanical Special-
ties, in the amount of $11,900 plus
freight, for sludge storage tank
sealing project;
2)
Approved change in District's one-call
membership from South Shore Utility
Council to Underground Service Alert
in the amount of $687.35 for equipment,
and $500 annual membership fee;
3)
Approved task order in the amount of
$11,900 for AGRA Earth & Environmental
to perform soils investigation for
second tank at Stateline Tanks - Phase
II project;
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REGULAR BOARD MEETING MINUTES - SEPTEMBER 1, 1994
PAGE - 2
4)
Approved task order in the amount of
$12,000 for AGRA Earth & Environmental
to perform soils investigation for new
Arrowhead water storage tank;
5)
Determined that Flagpole Twin Peaks
Intertie project is exempt from CEQA
and authorized filing of Notice of
Exemption with the E1 Dorado County
Clerk.
President Wallace received notification
from the EPA that the South Tahoe Public
Utility District Wastewater Treatment
Plant has been selected to receive the
EPA 1994 national first place award for
an outstanding Operation and Maintenance
Program in the Large Non-Discharging
category. The EPA based this selection
on the plant's demonstrated innovative
and cost-effective achievements. This
award was the result of an extensive
national competition, and recognizes
exceptional efforts by the District's
community and wastewater treatment
personnel. Awards will be presented
at the EPA Wastewater Management
Excellence Awards Ceremony on October
17th, in Chicago.
Ross Johnson summarized events that led
to the receipt of this award and thanked
several staff members for their exceptional
efforts.
CONSENT CALENDAR
(continued)
UNITED STATES ENVIRONMENTAL
PROTECTION AGENCY (EPA)
AWARD
ITEMS FOR BOARD ACTION
Scott Brooke, the attorney representing
Mr. Abdoo, came before the Board to say
the elements of the agreement that were
not complied with will be corrected.
No action taken.
Presented by Jim Hoggatt. He commended
Rich Vonderscher, for designing the pro-
ject, and Hal Bird for inspecting the
project. It was all done in-house and
they did an outstanding job.
AQUEDUCT/ABDOO AGREEMENT
1994 WATER MAIN REPLACEMENT
AL TAHOE LOOP LINE
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REGULAR BOARD ~TING MINUTES - SEPTEMBER 1, 1994 PAGE - 3
Moved Strohm/Second Jones/Passed
Unanimously to A) Approve Change Order
No. 1 in the amount of $43,138.25.
Moved Strohm/Second Mason/Passed
Unanimously to B) Approve Project Closeout
Agreement and Release of Claims.
Moved Strohm/Second Jones/Passed
Unanimously to approve filing Project
Completion with E1 Dorado County.
Jim Hoggatt reviewed a minor discrepancy
related to the low bid - the non-collusion
affidavit was received 24 hours after the
bid opening. Staff recommend this minor
discrepancy be waived. Bid breakdown was
$201,630 for Bakersfield Well; $207,330
for Paloma Well.
Moved Strohm/Second Jones/Passed
Unanimously to award the contract to the
lowest, responsive, responsible bidder,
Sargent Drilling, in the amount of
$408,960.
Presented by Jim Hoggatt.
Moved Jones/Second Mason/Passed
Unanimously to approve task order in an
amount not to exceed $57,665 for Hydro-
Search, Inc. for construction inspection
services for Paloma Well drilling.
Presented by Jim Hoggatt.
Moved Mason/Second Jones/Passed
Unanimously to approve task order in an
estimated amount of $34,182.50 for AGRA
Earth & Environmental to perform construc-
tion inspection services for Bakersfield
Well drilling.
Presented by Rick Hydrick.
Moved Mason/Second Jones/Passed
Unanimously to A) Waive formal bid process
(sole source equipment purchase); and
B) Approve contract with Erickson Tank
1994 WATER MAIN REPLACEMENT
AL TAHOE LOOP LINE
(continued)
PALOMA WELL/BAKERSFIELD
WELL
PALOMA WELL
BAKERSFIELD WELL
VACUUM TRUCK
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REguLAR BOARD M~RTING MINUTES - SEPTEMBER 1, 1994
PAGE - 4
& Pump for conversion of existing pump
truck to a vacuum truck in the estimated
amount of $17,939.
Presented by Rhonda McFarlane.
Moved Mason/Second Jones/Passed
Unanimouslx to authorize staff to modify
the official statement financing plan to
accelerate well drilling.
Director Mosbacher presented an alternate
plan that proposed borrowing some or all of
the needed funding from the Sewer Enter-
prise Fund's Capital Outlay Reserve.
Moved Mosbacher/Second Strohm/Passed
Unanimously to authorize engaging Bartle
Wells Associates to study additional
financing strategies.
Presented by Richard Solbrig.
Moved Mason/Second Jones/Passed
Unanimously to approve line extension
agreement and payment of $29,995 to
Sierra Pacific Power Company.
Moved Jones/Second Strohm/Passed
Unanimously to approve payment in the
amount of $1,091,429.26.
5:10
5:30
None.
LAFCO: President Wallace reported in
Contra Costa County, the Board of
Supervisors are taking money from the
water district to use to balance their
budget. The implications of this may
someday affect us.
VACUUM TRUCK
(continued)
WATER ENTERPRISE FUND
FINANCING PLAN
CAPITAL OUTLAY FINANCING
CHRISTMAS VALLEY TANK
PAYMENT OF CLAIMS
MEETING BREAK
MEETING RESUMED
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
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REGULAR BOARD MEETING MINUTES - SEPTEMBER 1, 1994 PAGE - 5
Roles/Functions County Water Aqency:
Director Strohm reported the Water Agency
has included in their budget unguaranteed
revenue from EID's supposed purchase of the
Texas Hill project from the Water Agency.
EID will not consider the purchase of this
property until the first meeting is held
regarding the roles and functions of the
County Water Agency.
Director Mosbacher reported the costs for
a modular building to be used as a board
meeting room are reasonable and should
considered.
BOARD MEMBER AD HOC
COMMITTEE REPORTS
(continued)
BOARD MEMBER REPORTS
Director Jones reviewed activities at a
recent ACWA Region 3 meeting he attended
with Regan and Baer. The next meeting
will be held in Monterey after Thanksgiving.
Director Mason stated Mr. Ledbetter's water
bill for his park is less than it would have
been if he kept the three houses that used
to be on the site. He suggested staff send
him a letter relaying this information.
Director Strohm suggested the Finance
Committee meet to discuss pursuing grants,
and to review Bartle & Wells scope of
work for special projects.
Manaqer:
STAFF REPORTS
Manager Baer reported on 9 items:
1) A Finance Committee Meeting is
scheduled for September 6th. A grant
writer will be present to consult with.
2) Chris Risetto said the EPA is in the
process of reviewing the grant appeal and
suggested if District representatives go
to Washington D.C., they should meet with
the EPA staff who are reviewing the appeal.
Risetto will be sending information regarding
the Corps of Engineers water infrastructure
funding program the District may be eligible
for.
3) August sewer flows were down 9% compared
to last year. This may be attributed to
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REGULAR BOARD MEETING MINUTES - SEPTEMBER 1, 1994 PAGE - 6
a combination of lack of I&I, ULF, and
water conservation programs.
4) Baer and Director Mosbacher will attend
a Lahontan meeting in Susanville to contest
the Paloma Well discharge permit monitoring
requirements.
5) Kerry Miller will be invited to attend
the next Board meeting to discuss utility
tax issue.
6) A workshop is being planned for Julie
Regan to present the District's Draft
Strategic Communications Plan.
7) Stan Hansen will attend the October 6th
Board Meeting to discuss Heavenly Valley's
Master Plan.
8) Scott Odegard, Tahoe District Manager,
and John Hargrove, Senior Customer Accounts
Representative, from Sierra Pacific Power
Company, will attend the October 20th Board
Meeting to make a presentation addressing
deregulation and merging with WP Natural
Gas.
9) Nancy Hussmann provided the Board with
information regarding proposed reorganization
of the Administration Department which will
be included on the September 15th agenda.
Attorney:
Attorney Sare reported on 6 items:
1) The Brown Act User Guide has been
presented to Board members and staff.
2) Recent legislation has affected how
the costs for duplicating public records
is determined.
3) Supply One requested permission to
construct a building over a District sewer
line. Sare's office will draw up an
indemnity agreement designed to protect the
ratepayers, if they sign it, permission will
be granted.
STAFF REPORTS
(continued)
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REGULAR BOARD MEETING MINUTES - SEPTEMBER 1, 1994 PAGE - 7
4) The City's utility tax will have ser-
ious impacts on the District.
5) A new judge has been assigned to the
Schwake case. A decision on the motion
will be made in the near future.
6) Grants are available and should be
pursued.
6:25 PM
6:30 PM
STAFF REPORTS
(continued)
ADJOURNMENT TO EXECUTIVE
SESSION
RECONVENE TO REGULAR BOARD
MEETING
ACTION ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
The Board directed Attorney Sare to
write to the Thompson and Heller firm
and state they either hire the Sare's
firm to defend them, or find other rep-
resentation.
6:30 PM
GAGNON VS. STPUD
ADJOURNMENT
Duane Wallace, President of Board
South Tahoe Public Utility District
ATTEST:
Kathy Shar~Assistant ~lerk of Board
South Tahoe/Public Utility District
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BOARD MEETING
GUEST SIGN-IN SHEET
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
IN ACCORDANCE WITH THE BROWN ACT.
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