09-07-95H [ NUT E S
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 7, X995
The Board of Directors of the South Tahoe Public Utility District met in
a regular session September 7, 1995, 4:00 PM, City Council Chambers,
1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Wallace, Directors Strohm, Mason,
Mosbacher, Jones
Baer, Solbrig, Sharp, Taylor, Hydrick,
Schroeder, Twomey, Hrbacek, Garcia, Rieger,
Regan, R. Johnson, Noble, Hoggatt, Pribyl,
Long, Attorney Sare
GUESTS:
Frank DuQuite/City Council, Jeff Delong/
Tahoe Daily Tribune, Kevin Neese/Hatch and
Parent, Paul Kaplan/AGRA Earth & Environ-
mental, Dale Bugenig/Consulting Engineering
Services/Kerry Miller/City of SLT Manager
& Executive Director of the South Tahoe Re-
development Agency, Tim Levin/KOAR, Joyce
Blackstone, John Brissenden/Sorenson's Re-
sort, Cameron Craik and Don Jardine/Alpine
County Board of Supervisors, Tim Pemberton/
Alpine County Counsel, Dan Lorza and Lynn
Stafford/Inn by the Lake, Bill Scoble, Steve
Denzler, Carl Munck, Pat Genasci, Ken Wood,
Raymond Twiss, Carroll and Doris Lowe, Shay
Gilmore, Nora Espinor, Jim Amundson, Sonia
Bradeson, Roy Bradeson, Daniel Giosso,
Terri Giosso, Sam Present
Julie Regan presented awards to the winners
of the Water Wise Landscaping Competition
PRESENTATION: Water Wise
Landscaping Competition
Diane Noble reported on the progress of the
1995 building season.
Shop Steward - None present.
Attorney Sare requested Consent Item 10
be brought forward for discussion prior
to Board action.
PRESENTATION: Status of
1995 Allocations
COMMENTS FROM THE AUDIENCE
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
ST056376
~EOUL~R BO~ MEETING MTlqUTES - 8EPTF~BER 7, L995 ~OE - 2
Moved Strohm/Second Mason/Passed
Unanimously to approve the Consent Calendar
as amended:
1) Approved Western Botanical Sevices pro-
posal and execution of a task order in
the estimated amount of $15,015 for
Stateline Storage Project: Landscaping
and Revegetation;
2) Approved Western Botanical Services pro-
posal and execution of a task order in
the estimated amount of $18,915 for
Arrowhead Tank Project: Landscaping and
Revegetation;
3) Approved Resource Development Company
Change Order No. 2 in the amount of
$29,276 for Stateline Phase II and
Arrowhead Sitework Project;
4) Authorized implementation of the two-
week disconnection procedures on the
property located at 2309 Eloise Ave.,
APN 23-221-44 for failure to perform
annual backflow assembly test;
5) Authorized implementation of the two-
week disconnection procedures on the
property located at 2140 Dunlap Ave.,
APN 23-311-40 for failure to perform
annual backflow assembly test;
6) Authorized implementation of the two-
week disconnection procedures for
delinquent sewer and/or water accounts;
7) Approved Myers Construction Services
Change Order No. 1 in the Amount of
$1,732 for Tahoe Keys and A1 Tahoe Pump
Station Roof Replacements;
8) Approved increase to AGRA Earth and
Environmental Task Order No. 16 in the
amount of $24,000 for Stateline and
Arrowhead Tanks/Paloma and Bakersfield
Wells Paving Projects;
9) Approved E1 Dorado Roofing Company
Change Order No. 1 in the amount of
$1,190 for Administrative Building
Reroof Project.
CONSENT CALENDAR
ST056377
REGULAR BOARD MEETING MINUTES - SEPT~NnER 7, 1995 PAGE
CONSENT IT~MR BROUGHT FORWARD FOR ACTION/DISCUSSION
Attorney Sare noted a minor language
correction and distributed "Exhibit A"
to be included as part of the application.
Moved Mason/Second Jones/Passed Unanimously
to adopt Resolution No. 2624 -"Authorizing
an Amendment to the Pending Application to
the Local Agency Formation Commission Con-
cerning the Annexation of Territory and
Amendment to the Sphere of Influence which
was Submitted on or about August 26, 1993,
Pursuant to Resolution No. 2578."
ANNEXATION OF CERTAIN
TERRITORIES INTO STPUD
BOUNDARIES
(Consent Item 10)
Director Strohm reported on the recent
grant appeal activity. Senator Leslie
appeared before the SWRCB on the District's
behalf to ask for a waiver to the 5% cap
policy. The SWRCB promised to reconsider
the request at their September 21, 1995
Board meeting.
BOARD MEMBER REPORT
ITEMS FOR BOARD ACTION
Due to a potential conflict, Attorney Sare
disqualified himself from this discussion.
AL TAHOE WELL 2 ALLEGED
IMPACTS ON PRIVATE WFLLS
Rick Hydrick reported three options with
the same monetary value are being offered
for private well owners to choose from.
Kevin Neese and Hydrick received and
clarified questions from Board members and
several private well owners including:
Raymond Twiss, Ken Wood, Caroll Lowe, Sam
Present, Nora Espinor, Steve Denzler, and
Carl Munck.
The Board directed staff to send notices
to private well owners in advance whenever
A1 Tahoe Well No. 2 and Paloma Well are both
tested together.
Moved Strohm/Second Jones/Passed Unanimously
to adopt Ordinance No. 455 -"Authorizing
District Water Service to Domestic Water
Well Users as a Result of Declining Ground-
water Levels; and Release and Waiver of
Liability Agreement."
ST056378
REGULAR BOARD~EET~NG HINUTES - SEPTEI~BER 7, L995
PAGE - 4
Moved Mason/Second Jones/Passed Unanimously
to approve Transfer of Water Rights Agree-
ment; and Well Drilling Agreement and Re-
lease with the provision added that the Well
Drilling Agreement and Release does not re-
quire capping of wells.
The Operations Committee has reviewed this
item and met with the project's proponents.
Moved Mason/Second Mosbacher/Passed
Unanimously to waive legal counsel's minor
conflict of interest with property owner.
Kerry Miller and Tim Levin were present to
receive and clarify questions from the
Board.
In response to the request from the Redeve-
lopment Agency to allow a portion of a
building be built over an existing gravity
sewerline, Jim Hoggatt reported on an al-
ternative plan to build a new sewer pump
station on the opposite side of Ski Run
Blvd. Land for the proposed pump station
would be provided by the redevelopment
agency.
The Finance Committee will review the
feasibility of this proposed project.
During negotiations, it was suggested two
new odor scrubbers be provided for the
Bijou Pump Station and for the new pump
station. Under this agreement, the Dis-
trict would pay the initial costs with the
redevelopment agency reimburing the Dis-
trict for the costs and installation over
the next five years. Kerry Miller will
recommend this arrangement to the agency.
Attorney Sare stated fees incurred by his
firm in relation to this project will be
paid by the Redevelopment Agency.
Moved Mason/Second Jones/Passed Unanimously
to approve in concept the construction of
new sewage pump station; and to authorize
hiring of a consultant to determine the
size, configuration, and cost of the pump
station.
AL TAHOE WELL NO. 2 ALLEGED
IMPACTS ON PRIVATE WELLS
(Continued)
EMBASSY VACATION RESORT
PROJECT
ST056379
RE~UL~.R BOARD ~.EET~N~ M~I~,'UTES - SEPTembER 7. ~995 PA~E - ~
5:55 PM
MEETING BREAK
6:25 PM
MEETING RESUMED
Several areas of concern regarding the
proposed connection were discussed. It
was the consensus of the Board to appoint
an Ad Hoc committee, consisting of Direc-
tors Mason and Strohm, to meet with two
Alpine County Board of Supervisors repre-
sentatives to develop a satisfactory agree-
ment.
SORENSON'S RESORT
REOUEST FOR SERVICE
No Board action.
This item was reviewed by the Operations
Committee.
MANHOLE REHABILITATION
A sole source exception was determined to
exist due to the fact the Poly-Triplex
Liner System process to be used is a patent-
ed, one of a kind method that has been
determined will best meet the needs for
this project.
Moved Mason/Second Jones/Passed Unanimously
to determine sole source exception to state
bidding law exists; and to approve payment
to Suncoast Environmental for manhole re-
habilatation in an amount not to exceed
$40,196.
A draft agreement prepared by Attorney Sare
was presented. Lakeside representatives
requested two revisions be made to the
agreement: 1) Paragraph H. - would like
it to reflect that the testing costs be
shared 50/50; and 2) Paragraph S. - add
to the last sentence "except when the damage
is due to the negligence of District staff."
It was Sare's recommendation that Paragraph
H should remain as written; and Paragraph S
should be revised to reflect the addition.
A typographical error was noted in Paragraph
S - the word "notify" should be changed to
"indemnify."
LAKESIDE MUTUALWATER COM-
PANY INTERTIE: LONG-TERM
WATER SUPPLY AGREEMENT
Moved Wallace/Second Strohm/Passed
Unanimously to authorize execution of MOU
for temporary water service, including the
addition and revision to Paragraph S. as
described above.
ST056380
~_~UL~R BOi~D ~ETTN~ I~ITNUTES - SEPTF.,~BER 7, 1995 PI~E - 6
This item was reviewed by the Operations
Committee.
Moved Mosbacher/Second Mason/Passed
UDanimously to award contract to the low-
est, responsive, responsible bidder,
Michael Rohrer Construction, in the amount
of $47,216.00.
This item was reviewed by the Operations
Committee.
Moved Mason/Second Jones/Passed
I~ to approve the Change Order
No. 1 for Utility Boring, Inc., in the
amount of $358,365.00.
Richard Solbrig reported on the status
of this Great Emergency: $9,000 must be
paid to the asphalt plant due to the
additional extension of pipeline behind
Red Hut. The purchase of additional pipe
and backfill materials were required to
extend the pipe to the bridge wing-walls.
The underground bridge approaches to Trout
Creek are expected to be completed the week
of September llth; and South Upper Truckee
should be completed the following week.
The additional costs were not available
for analysis two-weeks ago, which is why
the increase was not requested at the pre-
vious Board meeting.
Moved Mason~Second Jones/Passed Unanimously
to increase authorization under Great
Emergency by an additional $50,000.
Richard Solbrig reported three bids were
received. The lowest bid, submitted by
K.G. Walters, was withdrawn at their re-
quest due to a clerical mistake made in
preparing the electrical section of the
bid. Solbrig recommended awarding the
contract to the second lowest bidder,
Butts Construction.
This item was reviewed by the Operations
Committee.
Moved Wallace/Second Strohm/Passed
Unanimously to award the contract to the
second lowest, responsive, responsible
bidder, Butts Construction, in the amount
of $492,920.
LUTHER PASS PUMP STATION
~OOF REPLACEMENT
HIGHWAY 50 WATERLINE
REPLACEMENT
HIGHWAY 50 WATERLINES:
APPROACHES TO TROUT CREEK
AND SOUTH UPPER TRUCKEE
BRIDGES
EMERGENCY POWER PROJECT
ST056381
~E~UL~R BOi~D MEETING ~NUTES - SEPTEmbER 7, ~995 P~GE - ?
Moved Jones/Second Strohm/Mason Abstained/
Passed to approve payment in the amount of
$890,168.24. Director Mason abstained
due to a potential financial conflict.
Water and Wastewater Operations Committee:
The committee met several times and dis-
cussed several items listed on the meeting
agendas.
Executive Committee: The committee will
meet regarding various upcoming contracts
for 1996.
Roles/Functions County Water Agency: The
EDWPA meeting will be held October 13th
in Georgetown.
Director Mason reported Frank Mellor, who
inspected District projects, has moved.
The other inspectors will take on his work-
load in addition to their own.
President Wallace commented that Jay Alsbury
did a great job performing as an inspector
while he was assigned to light duty.
Director Strohm stated he will be absent
from the October 5th Regular Board meeting.
Construction Manaqer: Jim Hoggatt stated
proposals for the B-Line Inspection project
will be received September 13th; and re-
quested a Special Board meeting be held
September 14th for the Board to take
action and approve a proposal.
General Manaqer:
Bob Baer reported on four items:
1) The Alpine County Grand Jury will meet
on September llth. Baer will give a pre-
sentation regarding the District's Alpine
County facilities and the history of the
agreement between Alpine County and STPUD.
2) The District may be eligible for
$481,296 of FEMA reimbursement funds.
An additional $130,000 will be applied for
to cover the cost of the lining for the
lower Harvey ditch. These reimbursement
funds are expected cover all costs related
to the storm damage that occured to the
Alpine County facilities this spring.
pAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
BOARD MEMBER REPORTS
STAFF REPORTS
ST056382
~EGULAR B~D 14EET~NG ~?I'~JTES - SEPTEMBER 7, 1995 P~GE - 8
3) A draft report of financing alternatives
for the export system will be completed
September 8th and will be reviewed by the
Finance Committee.
4) TRPA's Budget Planning Commission will
consider an amendment to the Public Service
Facilities list to add the Mountain View
Estates No. 7 firehouse.
Director Mason suggested staff prepare a
summary of how much money was spent to
appeal and obtain a waiver to the SWRCB's
5% cap policy.
Dale Bare reported on two items:
1) The District is on the SWRCB agenda for
September 21st to finalize the waiver of the
5% cap policy. Dale will attempt to put
together an agreement with the SWRCB to
receive the money this fiscal year. He will
contact Doolittle to enlist his help with
EPA Region 9.
2) Dale suggested in the future to consider
enlisting Senator Leslie's help in carrying
a bill for a special grant for Lake Tahoe
to be used for the export pipeline reloca-
tion.
8:45 PM
~TAFF REPORTS
(Continued)
ADJOURNMENT
Duane Wallace, President of Board
South Tahoe Public Utility District
Kathy Ta~e~lerk o~ Board
South Public Utility District
ST056383
BOARD MEETING
OAT~: q/'7/9_5-
GUEST SIGN-IN SHEET
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
IN ACCORDANCE WITH THE BROWN ACT.
ST056384
DATE:
BOARD MEETING
GUEST SIGN-IN SHEET
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
IN ACCORDANCE WITH THE BROWN ACT.
ST056385