08-17-95 M'~ NUT E S
REGULP~R MEET'rNG OF THE BOLD OF D~'RECTORS
SOUTH TAHOE PUBL'rC UT'rL'rTY D'rSTR'rCT
i~ugust 17, 1995
The Board of Directors of the South Tahoe Public Utility District met in
a regular session August 17, 1995, 4:00 PM, city Council Chambers, 1900
Lake Tahoe Boulevard.
DOARD OF DIRECTORS:
President Wallace, Directors Strohm, Mason,
Mosbacher, Jones
Solbrig, McFarlane, Sharp, Hoggatt, Brown,
R. Johnson, Hrbacek, Hoggatt, Twomey,
Thiel, Regan, Rieger, Noble, Attorney Sare
(Baer arrived at 5:05 pm from jury duty.)
Frank DuQuite/City Council, Joyce
Blackstone
Shop Steward - None present.
Staff requested Consent Item 5 be brought
forward for discussion, and requested
Consent Item 7 be removed (Highway 50
Waterlines - Approaches to Trout Creek
and South Upper Truckee Bridges). Director
Mosbacher requested Consent Item 6 be
brought forward for discussion/action.
Moved Jones/Second Mason/Passed Unanimously
to approve the Consent Calendar as amended:
1) Approved payment to Bing Materials for
road base and gravel used on the High-
way 50 bridge waterlines in an amount
not to exceed $12,000;
COMMENTS FROM THE AUDIENCE
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
2) Authorized modification of existing
Special Use Permit to allow a maximum
flow of 100 gpm for Terrible Herbst
service station;
3) Authorized staff to advertise for bids
for Luther Pass Pump Station Reroof;
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~EGUL~R BO~n MEETING MTI~L~TES - AUGUST 17, 1995 pAGE - 2
4) Approved rollover of available approp-
riations from 1994/95 fiscal year budget
to the 1995/96 fiscal year budget;
8) Authorized staff to advertise for bids
for the 1995 Paving Project.
CONSENT CALENDAR
(Continued)
CONSENT ITEMS BROUGHT FORWI~.D FOR ACTION/DISCUSSION
Director Mosbacher asked for and received
clarification regarding a motion made, and
also noted a minor language correction.
BOARD MEETING
AUGUST 3~ 1995
(Consent Item 6)
MINUTES:
Moved Mosbacher/Second Mason/Passed
Unanimously to adopt Regular Board
Meeting Minutes: August 3, 1995 with the
language correction.
Minor language changes were made to the
agreement. This item will be brought back
before the Board for action at the
September 7, 1995 Regular Board meeting to
allow Lakeside Park representatives suf-
ficient time to review.
LAKESIDE PART MUTUAL WATER
COMPANY INTERTIE: LONG-TERM
WATER SUPPLY AGREEMENT
(Consent Item 5)
No Board action.
ITEMS FOR BOARD ACTION
Presented by Ken Schroeder. This item was
reviewed by the Operations Committee.
SPOILS DISPOSAL
Moved Jones/Second Mason/Passed Unanimously
to: A) Waive the District Purchasing Policy;
B) Approve Sierra Tahoe Concrete to continue
with disposal of spoils in an amount not to
exceed $20,000.
Presented by Chris Twomey. This item was
reviewed by the Operations Committee.
FAIRWAY SEWER REPLACEMENT
pROJECT
Moved Jones/Second Wallace/Passed
Unanimously to award contract to lowest,
responsive, responsible bidder, Miller
Pipeline, in the amount of $352,053.
Hoggatt reported that CalTrans has
unexpectedly rejected the plans required
for an encroachment permit. Staff will
appeal their decision at a meeting being
held on August 21st. Letters of support
for the project have been provided by the
city of SLT, and the Chamber of Commerce.
HIGHWAY 50 WATERLINE
REPLACEMENT PROJECT
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REGUL2~ BO~U~ NEET~NG NTNUTES - ~UGUST L7, 1995
Moved Jones/Second Mosbacher/Passed
UDanimously to award contract to lowest,
responsive, responsible bidder, Utility
Boring, in the amount of $1,399,000.00,
contingent upon the outcome of the 8/21/95
meeting with CalTrans.
Hoggatt reported proposals have not yet
been received. A Special Board Meeting
will be held on September 14th for action
on this item.
FAGE - 3
HIGHWAY 50 WATERLINE
REPLACEMENT PROJECT
(Continued)
INSPECTION OF B-LINE
No Board action.
Richard gave an update on the status of
this item, which was declared a Great
Emergency at the June 1, 1995, Regular
Board meeting. Due to the unexpected
demand by CalTrans that the District
complete the approachment within a two-
week period, the District was not enable
to pursue the state bidding process. The
Great Emergency was found to exist based on
the CalTrans restrictions on the project.
Solbrig noted that three informal quotes
were received from three contractors - CB
Ebright being the lowest.
Approximately $269,000 has been expended
to date. This amount includes work done
by CB Ebright, pipe purchase, AB material
for backfill, and asphalt.
An increase of $75,000 is necessary due to
extending the waterlines; stockpiling, test-
ing and hauling of contaminated soils; in-
crease in paving thickness; and working at
night to allow for completion of the under-
ground piping for the abutments.
Terrible Herbst will be billed for costs
associated with contaminated soil removal.
Moved Jones/Second Mason/Passed Unanimously
to increase authorization under declaration
of great emergency by $75,000.
After review by legal staff, Attorney
Sare recommended the District comply
with the request from LAFCO's executive
officer, Margaret Stone, and include
all "islands" in the annexation.
HIGHWAY 50 WATERLINES -
APPROACHES TO TROUT CREEK
AND SOUTH UPPER TRUCKEE
BRIDGES
LAFCO: ANNEXATION OF
DISTRICT BOUNDARIES
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~EGULP~R BOiM~D ~E~T[NG N~NUTES - ~UGUST 17, 1995
F~GE - 4
Moved Mason/Second Strohm/Passed
Unanimously to authorize the annexation
take place and to include the "islands"
as recommended by LAFCO.
LAFCO: ANNEXATION OF
DISTRICT BOUNDARIES
(Continued)
Moved Strohm/Second Mosbacher/Mason
Abstained/Passed to approve payment in
the amount of $1,242,641.09. Director
Mason abstained due to a potential
financial conflict.
PAYMENT OF CLAIMS
Water and Wastewater Operations Committee:
The committee met with representatives
from the Ski Run Embassy Vacation Resorts
timeshare project. An idea to build a new
pump station is being developed to help
relieve the demand the additional flows
would place on the Bijou Pump Station.
Staff will make a presentation before the
Board at the September 7th Regular Board
Meeting.
BOARD MEMBER STANDING
COMMITTEE REPORTS
~ Special districts will be a topic
of discussion at the August 21st LAFCO meet-
ing. Baer will attend.
Roles/Functions County Water Agency: The
new general manager, Merv de Haas, will
attend the October 13th EDWPA meeting in
Georgetown.
BOARD MEMBER AD HOC
CQMMITTEE REPORTS
Sare reported based upon the District's
past litigation with the agency, Tahoe
city PUD has filed a similar suit against
Placer County's water agency.
A1 Tahoe Well 2 Alleqed Impacts: The com-
mittee met. A summary of options available
will be presented at the September 7th Re-
gular Board meeting.
5:30 PM
~EETING BREAK
5:35 PM
~EETING RESUMED
District Information officer: Julie Regan STAFF REPORTS
reported on the two focus groups that were
developed as a research tool to aide with the
formation of the upcoming telephone customer
survey. Regan reviewed various public per-
ceptions of the District, and summarized the
consultant's recommendations and conclusions.
$T056389
~Euu~R BOi~D N~..~'~][N~ I~'~NUTES - i%U~UST 1.7, :1.995
Manager Baer reported on six items:
1) The export system has been shut down for
for three days to allow for the instal-
lation of larger air release valves. All
valves on the A-Line have been replaced.
B-Line valves will be replaced after
the TV inspection is complete.
2) Staff reported there have been less leaks
in the water system this summer than nor-
mal. This may be attributed to waterline
replacements and lower operating pressures.
3) The Coordinate Transit System agreement
is on the TRPA agenda for approval at
their August meeting. The agreement will
be presented to the Board for approval in
September.
4) Tahoe city PUD has protested the water
rights portion of Heavenly Valley's mas-
ter plan. Tahoe City PUD's position is
that Heavenly should be using USFS water
rights since snowmaking activity takes
place on USFS lands.
5) Staff will meet with Lahontan to discuss:
a) policy for mitigation programs; b) ex-
port pipeline spill, B-Line inspection,
and compliance schedule; c) support for
grant appeal at SWRCB; and, d) wellhead
protection program.
6) At the request of the Alpine County Grand
Jury, Baer will attend their next meeting
and explain the District's contract, par-
ticularly, how the amount of the mitiga-
tion/impact fee is determined.
Finance officer: Rhonda McFarlane reported the
annual audit is underway.
STAFF REPORTS
(Continued)
Attorney Sare reported on three items:
1) Mr. Pimberton, legal counsel for Alpine
County, contacted Sare regarding Sorenson's
request that the District allow an assign-
ment of capacity.
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~E~uLKRBOKRDME~ING MINUTES - ~UGUST 17, 1995
2) CASA recently contacted Sare to inquire STAFF REPORTS
why the District discontinued membership. (Continued)
Sare responded that due to pressing water
issues, the District joined ACWA instead of
CASA. The way CASA dues are structured, the
District cannot afford to belong to both
associations.
3) The lot line adjustment is in process
with VanSickle for the Stateline tanks.
Once the corner markers are reinstalled,
another meeting with Mr. VanSickle will be
held for his final approval.
5:25 PM
pAGE - 6
ADJOURNMENT TO EXECUTIVE
SESSION
6:50 PM
RECONVENE TO REGULAR
SESSION
ACTION TAKEN ON ITEMS DISCUSSED DURING EX~..C~IgE SESSION
The Board directed staff to continue Pursuant to Government Code
work on this item. Section 54956.9/Schwake vs.
STPUD, Case No. CV-N-93-
851-DWH
The Board directed staff to continue
work on this item.
Pursuant to Government Code
Section 54956.9/Northbrook
Property and Casualty In-
surance Co., Case No.
SV-0499
6:58 PM
ADJOURNMENT
Duane Wallace, President of Board
South Tahoe Public Utility District
Kathy ShaFt, Clerk of ~Boar
South Tahgge Public Utility District
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DATE:
BOARD MEETING
GUEST SIGN-IN SHEET.
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
IN ACCORDANCE WITH THE BROWN ACT.
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