07-06-95MINUTES
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 6~ 1995
The Board of Directors of the South Tahoe Public Utility District met in
a regular session July 6, 1995, 4:00 PM, city Council Chambers, 1900
Lake Tahoe Boulevard.
BOARD OF DIRECTORS: ROLL CALL
President Wallace, Directors Strohm, Mason,
Jones, Mosbacher
STAFF:
Baer, Solbrig, McFarlane, Sharp, Hoggatt,
Hydrick, Brown, Noble, Garcia, R. Johnson,
Schroeder, Hrbacek, Regan, Thiel, Attorney
Sare
GUESTS:
Jeff Delong/Tahoe Daily Tribune, Scott
Ferguson/Lahontan, Lora Stovall/Bartle
Wells, Pat Amundson, Jeffrey Kyle,
A.R. Twiss, Dr. & Dr. sipple, Muriel Kyle,
Howard Hansen, Steve Denzler, Carl Munck,
Daniel Giosso, Shay Gilmore, Ken Wood,
Elizabeth Jack
Ed Borba/E1 Dorado Roofing came before
the Board voice his objections regarding
the District's stringent insurance re-
quirements for contractors.
COMMENTS FROM THE AUDIENCE
Shop Steward
None present.
Appreciation awards were given to the
Board and.~staff members to commend
them for work done on the Future
Sewer Connections Plan.
Staff requested Consent Items 4 and 5
be removed as the situations have been
satisfactorily resolved. Action Item
7 was removed and will be discussed
at the next regular Board meeting.
PRESENTATION
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
A correction to the date on Consent
Item 10/Special Board Meeting Minutes:
May 23 1995 was noted.
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RE~UL2~ BO~UB MEETIN~ MINUTES - ~ULY 6~ 1995
Moved Mosbacher/Second Jones/Passed
Unanimously to approve the Consent
Calendar as amended:
1)
Determined that the Fairway Sewer Re-
placement project is exempt from CEQA
and authorized filing of a Notice of
Exemption with the E1 Dorado County
Clerk;
2)
Authorized staff to advertise for bids
for Fairway Sewer Rehabilitation;
3)
Authorized implementation of the two-
week disconnection procedures for
delinquent sewer and/or water accounts;
6) Authorized staff to file a Notice of
Exemption with E1 Dorado County Clerk
for Highway 50 Waterline Replacement
project;
7) Authorized staff to advertise for bids
for Highway 50 Waterline Replacement
project;
8)
Approved HBA Task Order to produce
E.A. and B.E. for land transfer with
United States Forest Service in the
amount of $22,080 for Emergency Power
Project for Luther Pass Pump Station
and Wastewater Treatment Plant;
9)
Adopted Regular Board Meeting Minutes:
May 14, 1995, and May 18, 1995;
10) Adopted Special Board Meeting Minutes:
May 23, 1995.
PAGE - 2
CONSENT CALENDAR
ITEMS FOR BOARD ACTION
Presented by Ken Schroeder. This item
was reviewed by the Operations Committee.
UPPER TRUCKEE RIVER BRIDGE
SEWERLINE
Moved Mason/Second Jones/passed
Unanimously to A) Waive District Purchas-
ing Policy; B) Approve payment to Mel
Lukins and Sons Construction in an amount
not to exceed $15,000.
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REGULAR BO~ MRET~NG ~TNUTES - ~ULY 6~ ~995
Presented by Ken Schroeder. This item
was reviewed by the Operations Committee.
Moved Jones/Second Mason/Passed
Unanimously to A) Waive District Purchas-
ing Policy; B) Approve payment to G&B
Construction in the amount of $11,202.90.
Rhonda McFarlane reported a third party
reviewed the District's investments and
determined the investments were financially
sound.
This item has been reviewed by the Finance
Committee.
Lora Stovall pointed out changes needed
in the existing policy and presented a
new, updated policy. The Board directed
the following changes be made to the
new policy:
Page 3, Investment Policies of Pools:
The last sentence should be changed to
read "The District shall not invest any
money held in pools which do not provide
adequate information on their information
policies and practices."
President Wallace made it clear that the
Board does not assist in recommending in-
vestments, it just sets policy for staff
to follow.
Page 3, Table at the Top, Under LAIF:
Change to read "LAIF maximum (presently
20M)."
Page 2, V. Delegation of Authority: The
sentence should be changed to read "The
Finance officer is designated as invest-
ment officer of the District, under the
direction of the General Manager."
Page 3, Table at the Top, Under Passbook
Discounts: Change to read ,'Passbook
Accounts."
Page 3, Table at the Top, Under Share:
Change to read "Shares."
P~GE - ~
UPPER TRUCKEE RIVER BRIDGE
SEWERLINE
INVESTMENT POLICY
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REGULAR BOARD MEETING MINUTES - JULY 6, 1995 PAGE - 4
Page 3, IX. Leveraging: The word represen-
tation should be changed to "represen-
tative.''
Page 2, VIII. Eligible Investments:
"and the Board of Directors" should be
removed from the first sentence.
Moved Strohm/Second Mosbacher/Passed
Unanimously to adopt Resolution 2619/
Adopting a Statement of Investment
Policy and to incorporate the changes
noted above.
Moved Mason/Second Jones/Passed
Unanimously to: A) Authorize Finance
officer and Board President to execute
forms to open an investment account
with Merrill Lynch; B) Authorize the
Finance officer and Accountant to
execute transactions.
Richard Solbrig stated the EIR will be
presented to the TRPA APC on July 12th.
Moved Wallace/Second Jones/Passed
Unanimously to adopt Resolution 2620
Certifying Final EIR/EIS/EA.
Jim Hoggatt reviewed a minor bid discre-
pancy - the bid amount was written
numerically and not put into words. He
recommended this minor discrepancy be
waived.
Moved Mason/Second Strohm/Passed
Unanimously to waive the minor irregularity
and award contract to Delta Excavating in
the amount of $1,197,235.00.
Moved Mason/Second Strohm/Mason Abstained
Passed to approve payment in the amount
of $1,161,209.82. Director Mason abstain-
ed from voting due to a possible financial
conflict.
Finance Committee: The Committee met
prior to the Board meeting and discussed
the investment policy and the waive
penalty policy.
INVESTMENT POLICY
(Continued)
MERRILL LYNCH INVESTMENT
ACCOUNT
STPUD A-LINE EXPORT PIPE-
LINE RELOCATION PROJECT
GLENWOOD/SKI RUN WATERLINE
REPLACEMENT
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
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REGULAR BOARD M~ETING MINUTES - JULY 6, 1995
Operations Committee: The Committee met
prior to the Board meeting and discussed
items listed on the agenda. Another
meeting will be held for the Committee
to visit tank sites.
Planning Committee: The Committee met
to finalize outstanding sewer unit issues.
A Workshop may be held in October regarding
transfer fees.
Roles/Functions County Water A~encv:_
EID purchased Texas Hill. Attorney Sare
will review the bond authority to deter-
mine if the District should be refunded
money from the sale.
Project 184 is now owned by EID and PG&E.
A new General Manager, Merv de Haas, has
been hired.
5:25 PM
5:30 PM
Due to a potential conflict, Attorney
Sare disqualified himself from this
discussion.
Additional comments were heard from
private well owners including: Howard
Hansen, Malvin sipple, Daniel Giosso,
Ken Wood, Shay Gilmore, A.R. Twiss,
Elizabeth Jack, Karl Munck, and Jeffrey
Kyle.
The Board directed staff to continue to
develop the ordinance and agreement and
to consider input from the well owners.
6:50 PM
7:10 PM
Attorney Sare reviewed several options
regarding proposed annexations of several
parcels on the LAFCO map.
The Board directed Sare to: 1) Determine
which parcels should not be annexed based
on the District's ability to ultimately
provide services to these parcels.
PAGE - 5
BOARD MEMBER AD HOC
COMMITTEE REPORTS
MEETING BREAK
MEETING RESUMED
5:30 PM TIME ALLOCATION:
AL TAHOE WELL 2 ALLEGED
IMPACTS ON PRIVATE WELLS
MEETING BREAK.
MEETING RESUMED
LAFCO: ANNEXATION OF
DISTRICT BOUNDARIES
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REgulAR BOARD MEETING MINUTES - JULY 6t 1995
2) Determine if annexing will increase
tax liability to property owners.
3) Determine if property owners should
be exempt from annexation fees.
4) Determine potential cost for legal
services for annexations.
Director Mosbacher reported on two items:
1) She commended Julie Regan was commended
for developing the water conservation cam-
paign.
2) Crews working on Grass Lake Road should
be told to drive slowly.
Director Jones reported he will attend
an ACWA Water Quality Committee meeting
on July 20.
District Information officer:
Julie Regan reported Focus Groups will
be developed and will meet on July 8.
The Focus Groups will provide information
for the consultants to use in developing
the telephone survey. This is the first
step in the Strategic Communications Plan.
Manaqer:
Manager Baer reported on six items:
1) The flows to the plant averaged 5.9
million gpd during the Fourth-of-July
holiday.
2) The grant application is being
prepared and should be ready to submit
in approximately three weeks.
3) He recently attended a meeting of the
State Water Resources Control Board and
learned the District is listed as an "A"
priority on the list for State Revolving
Fund loans. They will hold hearings on
September 6th and 21st where the final list
will be approved for submittal to EPA
on October 1st.
4) Georgetown Divide's request for funding
for their gunite ditch project is being
reviewed for compliance with the County
Water Agency act.
PAGE
LAFCO: ANNEXATION OF
DISTRICT BOUNDARIES
(Continued)
BOARD MEMBER REPORTS
STAFF REPORTS
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REGULAR BOARD ~ETING MINUTES - JULY 6, 1995
5) New emergency generators have been
installed at Tahoe Keys, Upper Truckee,
and A1 Tahoe pump stations.
6) The District will host a Chamber of
Commerce mixer on July 13th.
Attorney:
Dale Sare reported on three items:
1) Since a contractor is currently
working on the removal of contaminated
soil removal, it would be a simple issue
to separate costs and make a claim to
Terrible Herbst to reimburse the District
for costs to remove the soil. Richard
Solbrig stated this is already being done.
2) The final letter to the Chairman of the
State Water Resources Control Board will be
sent July 21st requesting a reconsideration
of the remainder of the Alpine County
grant. This must be presented for their
consideration by September 30th because the
state will be ordered by EPA to transfer
all pre-money grant funds to the loan
program by that date. The District hopes
they will obligate money to us before
the transfer takes place.
3) A response to the letter sent to the
Federal HUD Committee in support of the
District's position with EPA is expected
soon.
8:00 PM
8:55 PM
PAGE - ?
STAFF REPORTS
(Continued)
ADJOURNMENT TO EXECUTIVE
SESSION
RECONVENE TO REGULAR
SESSION
Directed staff.
No Board action.
ACTION TAKEN ON ITEMS DISCUSSED DURING EXECOTI¥~ SESSION
Pursuant to Government Code
Section 54656.9/Santa Fe
Parcels: Rezoninq Issue
Received report.
No Board action.
Pursuant to Government Code
Section 54956.8/Sohwake vs.
STPUD, Case No. CV-N-93-
851-DWH
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REGULAR BO~D MEETING MINUTES - JULY 6, 2995
Directed staff.
No Board action.
9:00 PM
PAGE
Pursuant to Government Code
Section 54956.9/Lahontan
ACL's for Tahoe Keys and
Johnson pump Station Spills
ADJO________~ENT
Duane Wallace, President of Board
South Tahoe Public Utility District
I~gthy' ~hg~, Clerk of~.oard
South Ta~e Public Utility District
ST056428
DATE:
BOARD MEETING
GUEST SIGN-IN SHEET
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
IN ACCORDANCE WITH THE BROWN ACT.
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