02-01-96SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Chris Strohm, President
BOARD MEMBERS
James Jones, Vice President
Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 1, 1996
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
February 1, 1996, 2:00 p.m., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake
Tahoe, California.
BOARD OF DIRECTORS:
President Strohm, Directors Jones, Mason, Wallace,
and Mosbacher
Baer, Solbrig, Sharp, McFarlane, Hydrick, R. Johnson,
Schroeder, Garcia, Regan, Noble, Gwinn, Brown,
Attorney Sare
Frank DuQuite/City Council Liaison, Rob Alcott and
Bruce Adams/El Dorado Irrigation District, Lora Stovall/
Bartle Wells
Rob Alcott has met with the Finance Committee to re-
quest that the District consider entering into a Joint
Powers Agreement (JPA) with El Dorado Irrigation
District (ELD) to provide a financing vehicle to assist
ElD. Lora Stovall explained that this type of financing
is advantageous because of its benefit of lower interest
rates for revenue bonds. Stovall gave an overhead pre-
PRESENTATION: Proposed Joint
Powers Financing Authority Agree-
ment between El Dorado Irrigation
District and STPUD
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REGULAR BOARD MEETING MINUTES - FEBRUARY 1, 1996 PAGE - 2
sentation explaining the mechanics of JPA's, and
responded to many specific questions from Board
members.
The Board and Attorney Sare pointed out many per-
ceived weaknesses in the agreements which must be
addressed.
Moved Wallace/Second Mason/Mosbacher Abstained
~ to direct staff to obtain letters from Bond Coun-
sel and Bartle Wells stating the District can not be held
liable in the event of a default by ElD; and to make lan-
guage changes in the agreements as specified. Once
these directives have been completed, the Board will
consider this item further.
Note: At March 7, 1996, Regular Board Meeting, the
Board, at Director Mosbacher's request, directed the
Clerk to amend these minutes to reflect that Director
Mosbacher's understanding of the motion was that
the Board was approving the JPA in concept only.
She abstained from voting until the directives were
complete and more information could be provided.
3:35 PM
3:45 PM
Due to a possible conflict of interest, Director
Wallace disqualified himself from discussion of
Consent Item 1/Janitorial Services Contract. This
item was brought forward for separate Board action.
Director Mason stated Action Item 2/Bijou Pump
Station Generator should be considered a Great
Emergency.
Moved Jones/Second Mosbacher/Passed Unanimously
to approve the Consent Calendar as amended:
2) Authorized implementation of the two-week
disconnection procedures for delinquent sewer and/
or water accounts.
3) Approved purchase of 116 Sensus Meters and
miscellaneous meter parts for the 1996 Residential
Meter Allocation Purchase in the amount of
$17,323.35.
PRESENTATION: Proposed Joint
Powers Financing Authority Agree-
ment Between El Dorado Irrigation
District and STPUD
(Continued)
MEETING BREAK
MEETING RESUMED
CORRECTIONS TO THE AGENDA OR
CONSENT CALENDAR
CONSENT CALENDAR
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REGULAR BOARD MEETING MINUTES - FEBRUARY 1, 1996
PAGE - 3
4) Adopted Regular Board Meeting Minutes:
January 4, 1996.
5) Adopted Special Board Meeting Minutes:
January 15, 1996.
CONSENT ITEMS BROUGHT FORWARD FOR ACTION/DISCUSSION
Moved Jones/Second Mosbacher/Wallace Abstained/
~ to authorize one-year contract with Pine Fresh
Janitorial Services.
JANITORIAL SERVICES
(Consent Item 1)
ITEMS FOR BOARD ACTION
Rick Hydrick explained the need for this type of self-
priming pump at Al Tahoe Pump Station. It is a
patented, one-of-a-kind pump available only from
Godwin Pumps of America. The level of reliability
the pump provides is crucial to spill prevention.
TRAILER MOUNTED SELF-PRIMING
PUMP
The Operations Committee has reviewed this item.
Attorney Sare stated sufficient findings have been
presented to allow sole source purchase and waiver
of District and State purchasing policies.
Moved Jones/Second Mason/Passed Unanimously
to waive District and State purchasing policies
based on sole source supplier; and
Moved Jones/Second Mason/Passed Unanimously
to authorize purchase of trailer mounted self-priming
pump from Godwin Pumps of America, Inc. in the
amount of $34,965 and authorized additional expert-
ditures to obtain a silenced version, if available.
Moved Mason/Second Strohm/Passed Unanimously
to declare a Great Emergency exists pertaining to
the Bijou Pump Station Generator due to unforeseen
problems that demand immediate attention.
BIJOU PUMP STATION GENERATOR
This Great Emergency is based upon the following
findings:
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REGULAR BOARD MEETING MINUTES - FEBRUARY 1, 1996 PAGE - 4
Rick Hydrick stated an electrical problem with the
generator was discovered by staff, resulting in a
failure. A temporary repair was made, but the con-
dition of the generator can no longer be considered
reliable enough to avoid a sewage spill. The existing
generator set is 29-years old, the oldest in the system.
The transfer switch and engine controls are old, brittle,
and unreliable. The engine has at least one failing cy-
linder. Spare parts are now obsolete. The generator
can be replaced more quickly that it can be repaired,
and repairs may not ensure reliability. If the generator
were to fail, a spill could occur which may cause sub-
stantial harm to the environment.
Moved Strohm/Second Jones/Passed Unanimously
that sufficient findings have been presented to justify
declaration of a Great Emergency.
Moved Strohm/Second Mason/Passed Unanimously
to authorize purchase of a generator set from Nevada
Energy Systems in the estimated amount of $40,837
plus tax.
Diane Noble gave an overhead presentation analyzing
the transfer of sewer capacity rights. Adoption of
this ordinance will authorize the General Manager to
perform these transfers without Board approval.
Moved Jones/Second Mason/Passed Unanimously
to enact Ordinance No. 458. The title should be
revised to read "An Ordinance of STPUD Providing
for the Transfer of Sewer Capacity Rights Super-
seding Ordinances 357, 403, and 432 in their Entirety."
Richard Solbrig reported five bids were received for
this project and reviewed. Several minor irregularities
found. The minor discrepancy found in the Iow bid
belonging to C.R. Fedrick was that Page 1 of the
Specifications, a bid bond sample, was removed from
the book and reinserted with their bid bond stapled to
the page. Solbrig recommend that this minor discre-
pancy be waived.
Moved Mason/Second Jones/Passed Unanimously
to waive the minor bid discrepancy and award the
construction contract to the lowest, responsive,
responsible bidder, C.R. Fedrick, in the amount
of $6,426,435.00.
BIJOU PUMP STATION GENERATOR
(Continued)
ORDINANCE NO. 458: TRANSFER
OF SEWER CAPACITY RIGHTS
A-LINE RELOCATION: WASHOAN
WATERLINE PROJECT
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REGULAR BOARD MEETING MINUTES - ~-"6RUARY 1, 1996
PAGE - 5
Moved Wallace/Second Strohm/Passed Unanimously
to extend the MOU until February 15, 1996 to allow
sufficient time to complete negotiations.
President Strohm stated Attorney Safe's contract
expires April 30, 1996. To ensure the best price for
services, it is prudent to periodically compare legal
service providers. This is in no way a reflection on
Attorney Sare's performance.
MANAGERS MEMORANDUM OF
UNDERSTANDING (MOU)
REQUEST FOR QUALIFICATIONS
(RFQ) FOR PROFESSIONAL PROVIDER
FOR THE DISTRICT
Moved Strohm/Second Wallace/Passed Unanimously
to direct staff to develop a draft RFQ to be brought
back before the Board for approval.
Moved Wallace/Second Strohm/Passed Unanimously
to approve payment in the amount of $574,500.20.
5:05 PM
PAYMENT OF CLAIMS
MEETING BREAK
5:15 PM
Finance Committee: The committee met and
discussed: the proposed Joint Powers Agreement
with El Dorado Irrigation District, the transfer ordinance,
and Highway 50 waterline impacts.
MEETING RESUMED
BOARD MEMBER STANDING
COMMITTEE REPORTS
Water and Wastewater Ooerations Committee:
The committee met and discussed several items on
the agenda,
Director Mosbacher complimented Julie Regan on the
new employee newsletter.
BOARD MEMBER REPORTS
Director Jones is going to the Washington D.C. ACWA
Conference where he hopes to meet with legislatures
to garner support for funding of the B-Line project.
Julie Regan reported on two items:
STAFF REPORTS
1) The District Digest won an award from the
Sacramento Chapter of the International Association
of Business Communicators.
2) The District will be featured on the cover of the
March issue of the Environmental Protection Magazine,
a national publication. A future issue will feature a
case study of how the District turned a problematic
treatment plant into an award winning treatment plant.
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REGULAR BOARD MEETING MINUTES - FEBRUARY 1, 1996 PAGE - 6
Manager Baer reported on three items:
1) A construction schedule and cost estimate
are being prepared for the export system project.
Bartle Wells will be investigating methods to
finance this project and it will be included in the
District's Five-Year Plan. Two options are being
considered: one to rehabilitate and replace
certain sections of the export system; the other
to completely replace the system.
2) The B-Line project is being expedited to allow
time for the Forest Service to review. Surveying
begins February 2nd.
3) Baer and Hydrick will attend a special ACWA
Conference in Costa Mesa regarding privatization/
consolidation of special districts,
Rick Hydrick reported on problems encountered in
formulating a lease agreement for the Boulder
Mountain Pump Station with Lake Valley Fire
Protection District.
Attorney Sare reported on three items:
1) The USFS is willing to work with the District in
declaring a great emergency for work on the B-Line.
A written request should also be made to Lahontan.
2) The Schwake case is still proceeding.
3) Preliminary research shows that a refund may be
due to the District from the sale of the Texas Hill
Property to ElD,
6:12 PM
7:24 PM
STAFF REPORTS
(Continued)
ADJOURNMENT TO EXECUTIVE
SESSION
RECONVENE TO REGULAR
~ESSION
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REGULAR BOARD MEETING MINUTES - FEBRUARY 1, 1996 PAGE - 7
ACTION ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
The Board directed the Negotiating Committee to
continue with negotiations.
Pursuant to Government Code
Section 54957.6/Management
Contract MOU
7:24 PM
ADJOURNMENT
Chris Strohm, President of Board
South Tahoe Public Utility District
Kathy Shar/F/Cie-~k of Boa~
South TaEo~ Public Utility District
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BOARD MEETING
GUEST SIGN-IN SHEET
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
IN ACCORDANCE WITH THE BROWN ACT.
NAME ADDRESS I ~PHONEi~
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