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08-15-96SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Chris Strohm, President BOARD MEMBERS James Jones, Vice President Robert Mason, Director Mary Lou Mosbacher Duane Wallace, Director ~d~i:i:~.~!:~:i:~::~:~!~;~:~2~2:~!~!:[~:::~:[:~:~2~;~:~:~:!~!:~:::~[::~:~:[~[~::::[:[:[:~:~:[::~;~:[::~:~¢~:~:~:`~:~:~:~:~:~:~:~:~:~:~:~:;~;;~:~:~;~;~;~:~:~:~:~:~:~:~:~`~;~;~;~;~`~;~;~;~;&~:~:*:.~¢:~:~:`:*`:`:~:~"~:~:~:~:~`:~:.:~:::::::::::::::::::::::~:~:~:~:~:~:~:~:~:~:~ ~:~:~:~:~:.:~.~.:~:~:~:~:.~:~:~:~:~:~:~:~.~. REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 15, 1996 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session August 15, 1996, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Strohm, Directors Jones, Mason, Mosbacher. Director Wallace arrived at 2:10 P.M. ROLL CALL STAFF: Solbrig, Sharp, McFarlane, Regan, Brown, Gwinn, Schroeder, Hoggatt, Attorney Neese. Baer and Hussmann arrived at 3:30 p.m. GUESTS: Bob Gillette and Jack Burnam/Carollo Engineers, Frank DuQuite/City Council Liaison, Roy Hampson. Staff requested Consent Item No. 3 be removed as the situation had been satisfactorily resolved. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Jones / Second Strohm / Wallace Absent / Passed to approve the Consent Calendar as amended: CONSENT CALENDAR 1) A) Waived state and District purchasing policy based on sole source supplier; and B) Authorized purchase of integrated management system from Hansen Information Technologies in the amount of $24,713.68; ST057418 REGULAR BOARD MEETING MINUTES - AUGUST 15, 1996 PAGE - 2 2) 4) 5) 6) 7) Authorized entering into agreement with Sierra Pacific Power Company for Boulder Mountain Booster Station electrical service; Approved Information System's rollovers from 1995-96 budget' to 1996-97 budget for capital items not com- pleted; Repealed Ordinance No. 66 providing for the purchase of supplies and advertising; Adopted the revised Purchasing Policy; Approved Engineering Department's rollovers from 1995-96 budget to 1996-97 budget for capital projects not completed; 8) Approved Regular Board Meeting Minutes of 8/1/96. CONSENT CALENDAR (Continued) ITEMS FOR BOARD ACTION Presented by Ken Schroeder. The Operations Committee reviewed this item and recommends approval. (Director Wallace arrived at this point.) Moved Mason / Second Jones / Passed Unanimously to award bid to the lowest responsive, responsible bidder, Thomas Haen, including the alternative that provides for doors, in the amount of $64,214. Ken Schroeder reported three bids were received, two of which did not meet specifications. The existing vacuum truck will be converted into a water truck. The Operations Committee reviewed this item and recommends approval. Moved Jones / Second Mason / Passed Unanimously to award bid to the lowest responsive, responsible bidder, 3T Equipment Company, in the amount of $178,431.72. In late July, an inspection of the C-Line revealed signif- icant damage to a portion of the pipeline located within the Carson River. A large segment of the steel cylinder has MATERIAL STORAGE BUILDING VEHICLE REPLACEMENT EXPORT SYSTEM: C-LINE EMERGENCY REPAIR ST057419 REGULAR BOARD MEETING MINUTES -AUGUST 15, 1996 PAGE -3 been exposed due to the loss of mortar coating. Dents and depressions in the pipeline are also visible. Two engineers from Carollo Engineers and two District engineers have inspected the pipeline and recommend immediate action be taken to repair the damage. EXPORT SYSTEM: C-LINE EMERGENCY REPAIR (Continued) Attorney Neese presented the framework of legal re- quirements necessary to declare this an emergency item. Along with Jim Hoggatt, it was determined per Public Contract Code section 1102 that this damage is a sudden, unexpected occurrence that poses a clear and imminent danger requiring immediate action to prevent or mitigate the loss or impairment of life, health, property or essential public services. A rupture of the pipeline would result in a discharge of effluent into the Carson River causing a loss or impairment of the District's essential export pipeline facilities and potential impairment of health and property. Two reports by Carollo Engineers were distributed. The first one contains photographs of the damaged pipeline. The poor condition of the outside of the line is an indication that the inside liner is also eroded and is corroded. The second report outlines route alternatives and repair recommendations. (The reports, titled C-Line, Export Pipe- line Exposed Pipe at Carson River and Alternative Route Photographs, August 1996; and C-Line, Export Pipeline Exposed Pipe at Carson River and Alternative Route Pre- sentation, August 1996 become a part of these minutes by reference herein as Attachment 1.) Jim Hoggatt reviewed temporary fixes and gave reasons why they are not feasible. Hoggatt also determined, per section 22050 of the Public Contract Code, that an emergency situation exists by es- tablishing that due to the pipe's eroded encasement and position in the stream bed, a puncture could easily occur which would cause a rupture that would impact the public health and safety and would likely cause property damage downstream of the Carson River. Three alternatives for repair were presented. Hoggatt deter- mined soliciting bids following the formal requirements of the Public Contract Code (which would require an additional 4-6 weeks) would delay repair progress. ST057420 REGULAR BOARD MEETING MINUTES - AUGUST 15, 1996 PAGE - 4 Staff recommended a compressed bid schedule be used. The design and permits will be ready by 9/26/96, allowing one week for solicitation of bids from 5-7 contractors, a pre-bid conference and award of contract by October 14. Due to the high elevation of Alpine County and winter fast approaching the repairs should be made as quickly as possible. Waiting until spring is not feasible because the force of the spring runoff will likely cause a puncture. Hoggatt reiterated why temporary fixes are not recom- mended: a new exterior casement is not recommended because it would not prevent the corrosion inside of the pipe. It is the opinion of the four engineers that the dents on the outside of the liner indicate liner missing on the inside of the pipe. With effluent flowing though, the interior corrosion will accelerate with bare steel being exposed to chlorine (an extremely corrosive agent). In order to verify the extent of damage inside the pipe, it would be neces- sary to cold-cut in two inspection tees, dewater the line, and have a pipe TVing specialist from Missouri come to TV the line from both ends. (It could take 4-5 weeks just to verify the damages, and then repairs would still have to be made.) Due to the seasonal time constraints this is not practical. Additionally, there is not sufficient emergency retention capacity for a shutdown long enough to allow for both TVing the line and making repairs. It is the consensus of the four engineers that a long-term solution is required to remedy the problem. Bob Gillette reviewed the repair and route alternatives and recom- mended the Crystal Springs alternative. The existing river crossing would be abandoned and a new pipeline would be installed, including a section spanning the river. Staff will continue to review the recommendations based upon Caltrans requirements. By adopting Resolution 2634, the Board will make the following findings: sufficient evidence was presented to determine that an emergency situation exists, a tempor- ary fix is not feasible, a long-term solution is desirable, the timely progress of repairs would be impacted by for- mal bidding process, and that immediate action is neces- sary to respond. The resolution also stipulates the Board may delegate to the General Manager the authority to EXPORT SYSTEM: C-LINE EMERGENCY REPAIR (Continued) ST057421 REGULAR BOARD MEETING MINUTES -AUGUST 15, 1996 PAGE -5 to order any action in response to the emergency. Additionally, because of the emergency the Board may determine that the project is exempt from CEQA requirements. Moved Jones / Second Mason / Passed Unanimously to adopt Resolution No. 2634 / Declaring an Emergency, Authorizing Contracts without Bids, Delegating Authority to Order Emergency Action and Determining CEQA Exemption. 3:10 P.M. 3:17 P.M. Presented by Richard Solbrig. The Operations Committee reviewed this item and recommends approval. Moved Mason / Second Jones / Passed Unanimously to approve Change Order No. 1 for Cushman Contracting Corporation in the amount of $65,929. Moved Jones / Second Wallace / Passed Unanimously to approve payment in the amount of $579,940.27. Water and Wastewater Operations Committee: The committee met and discussed several items on this agenda. Minutes from the meeting are available upon request. Director Mason reported El Dorado County is claiming the District's trucks have caused the roadways to breakdown along the route of the A-Line project. If the District takes responsibility for repaving the roads, they will be extending the life by 15-20 years which means the County will be relieved of the normal maintenance they would have had to do on these sections. President Strohm will meet with a super- visor from El Dorado County to discuss this issue in detail. (Baer and Hussmann arrived at this point.) 3:30 P.M. EXPORT SYSTEM: C-LINE EMERGENCY REPAIRS (Continued) MEETING BREAK MEETING RESUMED AL TAHOE PUMP STATION PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS ADJOURNMENT TO EXECUTIVE SESSION ST057422 REGULAR BOARD MEETING MINUTES -AUGUST 15, 1996 PAGE -6 5:05 P.M. 5:15 P.M. Planning / Ordinance Committee: The committee reviewed and recommended Ordinance No. 66 be repealed (relating to purchase of supplies and advertising). The ordinance will be replaced by a policy. Legislative Fundin,q Ad Hoc Committee: The Safe Drinking Water Act was signed. Senator Boxer met with District representatives August 14. A strategy planning meeting will be scheduled soon. Roy Hampson suggested the Board try to obtain grants based on the fact that the export system was put into place by a state mandate. Lahontan / SWRCB Communications Ad Hoc Committee: The Lahontan Board and members of the State Water Resources Control Board have been invited to tour the export pipeline project on October 4. Director Wallace stated the Doolittle luncheon was a success and extended his thanks to those who attended. Assistant Manager: Richard Solbrig reported on the pro- gress of several projects, including the: A-Line, Arrow- head Trunk Line, Ski Run Pump Station, and Al Tahoe Pump Station. Finance Officer: Rhonda McFarlane reported on three items: 1) The Finance Department has been working closely with Bartle Wells to develop the export system financial plan. 2) The auditors will begin to close year end books on August 19. 3) The final FEMA appeal was submitted. Over $300,000 has been approved for reimbursement to date. A $50,000 appeal is pending. MEETING BREAK MEETING RESUMED AND RECON- VENED TO REGULAR SESSION BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS BOARD MEMBER REPORTS STAFF REPORTS ST057423 REGULAR BOARD MEETING MINUTES -AUGUST 15, 1996 PAGE -7 District Information Officer: Julie Regan reported the Tahoe Daily Tribune is hosting a drinking water tasting contest. The District will participate in addition to several other districts around the lake. Attorney: Kevin Neese reported on two items: 1) An easement with VanSickle is being negotiated and a lot line adjustment agreement will be prepared. 2) He toured the roadways along the A-Line route that El Dorado County requested be repaved and is reviewing the District's legal standing on this issue. 5:50 P.M. 6:35 P.M. STAFF REPORTS (Continued) ADJOURNMENT TO EXECUTIVE SESSION RECONVENE TO REGULAR SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION The Board directed legal counsel regarding litigation. No Board action. The Board directed legal counsel regarding litigation. No Board action. The Board recessed the meeting a 6:35 P.M. to allow additional time for union employee mediation. 7:20 P.M. 9:25 P.M. Pursuant to Section 54956.9(a) of California Government Code/ Conference with Legal Counsel Existing Litigation Schwake v. STPUD, State Case No. 1453 Pursuant to Section 54956.9(a) of California Government Code/ Conference with Legal Counsel Existing Litigation Schwake v. STPUD, Federal Case No. CV-N-93-851 -DWH MEETING BREAK MEETING RESUMED AND ADJOURN- ED TO EXECUTIVE SESSION RECONVENE TO REGULAR SESSION ST057424 REGULAR BOARD MEETING MINUTES -AUGUST 15, 1996 PAGE -8 ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION The Board directed the negotiating team regarding union employee negotiations. No Board action. 9:25 P.M. Pursuant to Section 54957.6 of California Government Code/ Stationary Engineers Local 39 Union Employee Ne.qotiation ADJOURNMENT Christopher H. Strohm, President of Board South Tahoe Public Utility District K~thy Sha~/cle~k of Boar~'- South Tahoe Public Utility District ST057425 9Z~0£S mogI Kouo~xou~ ou~I-D ~u~goo~ px~oH 966T 'gT $~n~nv engineers South Tahoe Public Utility District C-Line, Export Pipeline EXPOSED PIPE AT CARSON RIVER AND ALTERNATIVE ROUTE PHOTOGRAPHS August 1996 ST057427 W.~4377A10~PHOTO.COV P025 STA. 376+10 ANGLE POINT, PATCH IS LOCATION OF PIPE ROAD CROSSING P023 STA. 376+10 ANGLE POINT LOOKING ACROSS RIVER ST057428 P022 STA. 377+10 AIR RELEASE ON SOUTH SIDE OF RIVER ST057429 P021 STA. 377+10 FROM AIR RELEASE ACROSS RIVER CROSSING PO20 STA. 377+60 JIM HOGGATT& RICH SOLBRIG ON CONCRETE CAP STICKING BRANCH UNDER CAP P015 STA. 377+60 CONCRETE CAP AT SOUTH EDGE ST057430 P018 STA. 377+64 EXPOSED PIPE IS WHITE IN CENTER P017 STA. 377+64 EXPOSED PIPE IN CENTER AND UNDER CAP P016 STA. 377+64 JIM HOGGATT ON CAP, RICH SOLBRIG TRYING TO STEP ON PIPE AND STAY DRY P015 STA. 377+64 ST057431 LOOKING UPSTREAM - STEEP SLOPE DOWN TO RIVER CROSSING P014 STA. ~377 LOOKING DOWN AT RIVER CROSSING AND NORTH SIDE OF RIVER P013 STA, ~390 CRYSTAL SPRINGS BRIDGE ~80 FOOT SPAN ST057432 P012 STA. ~418 CRYSTAL SPRINGS ROAD BACK ACROSS BRIDGE FROM EAST END OF ROAD AND HIGHWAY 89 P011 STA.~380 CRYSTAL SPRINGS ROAD LOOKING ACROSS BRIDGE TOWARD EAST HIGHWAY 89 ACCESS POINT ST057433 PO10 STA. 355+87 LOOKING FROM CRYSTAL SPRINGS ROAD ALONG ROUTE UP HILL (WEST) PO09 STA. 355+87 LOOKING ALONG PIPE ROUTE DOWN CRYSTAL SPRINGS ROAD (EAST) ST057434 PO08 STA. 355+87 LOOKING FROM STAKED TOP OF PIPELINE TOWARD HIGHWAY 89 PO07 STA. 355+87 WEST CRYSTAL SPRINGS ROAD ACCESS TO HIGHWAY 89 WEST ALONG HIGHWAY 89 TO CALTRANS BRIDGE ST057435 PO06 STA. ~361 FROM CALTRANS BRIDGE BACK TOWARD CRYSTAL SPRINGS ROAD (IN BACKGROUND) PO05 STA. ~361 CALTRANS BRIDGE LOOKING EAST LOCATION OF RIVER CROSSING PROPOSED BELOW 5T057436 PO04 STA. ~361 CALTRANS HIGHWAY 89 BRIDGE LOOKING WEST - LOCATION OF POTENTIAL CROSSING PO03 STA. ~361 CALTRANS HIGHWAY 89 BRIDGE ABUTMENT LOOKING WEST - NOTE CONSTRUCTION JOINT SEPARATING WING WALL FROM ABUTMENT ST057437 PO02 STA. ~361 CALTRANS HIGHWAY 89 BRIDGE LOOKING WEST PO01 STA. 381+80 NORTH SIDE OF HIGHWAY 89 LOOKING WEST ACROSS HIGHWAY AND BACK TO BRIDGE ST057438 PO00 STA. 381+90 LOOKING FROM HIGHWAY 89 ACROSS RIVER AT CROSSING POINT AT PRESENT RETURN TO HIGHWAY 89 ST057439 COI'OI.I.O engineers South Tahoe Public Utility District C-Line Export Pipeline EXPOSED PiPE AT CARSON RIVER AND ALTERNATIVE ROUTE PRESENTATION August 1996 ST057440 W.'~4377A'IO~P RESENT. COY Z 0 L~ o~_ ~Z ~ bJ zZr'~ 0 0 0 0 .4- 0 0 + zzZ c~ .-~;~ oo-~ 0 0 Z 0 C) L / / / / / 0 0 o o 0 O X ~o zO~ I-..-- _..~ i1:~ m => I1- {2> u [] · · .1' ~lllll' · ~lilll I:llll mm MEETING: GUEST SIGN-IN SHEET COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE, IN ACCORDANCE WITH THE BROWN ACT. ST057451