Loading...
09-05-96SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Chris Strohm, President BOARD MEMBERS James Jones, Vice President Robert Mason, Director Mary Lou Mosbacher Duane Wallace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTEMBER 5, 1996 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session September 5, 1996, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Strohm, Directors Wallace, Jones, Mason, Mosbacher. ROLL CALL STAFF: Baer, Solbrig, Sharp, McFarlane, Brown, Dupree, Noble, Hydrick, Stanley, Rasmussen, Schroeder, Regan, Rieger, Hussmann, Attorney Neese. GUESTS: Roberta Reese, State of Nevada Controllers Office, Joyce Blackstone, Mike McFarlane. Roberta Reese, Chief Accountant for the State of Nevada Controllers Officer, presented the Govern- merit Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting award for the District's 1995 Comprehensive Annual Financial Report (CAFR). Rhonda McFarlane was presented with a plaque to commemorate this honor. The Board congratulated McFarlane and all staff who assisted with the report for achieving the highest standards in government accounting and financial reporting. PRESENTATION: CAFR REPORT AWARD ST057408 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1996 PAGE - 2 Diane Noble reported on the number of well owners who have reached a satisfactory conclusion to the impacts on their wells. A water line project is planned to provide water to those taking advantage of settle- ment options. None. Moved Wallace / Second Jones / Passed Unanimously to approve the Consent Calendar as submitted: 1) Authorized implementation of two-week disconnection procedures for delinquent sewer and/or water accounts; 2) Authorized implementation of two-week disconnection procedures on the property located at 3121 Harrison Ave., APN 26-086-061, for failure to perform annual backflow assembly test; 3) Authorized implementation of two-week disconnection procedures on the property located at 2565 Lake Tahoe Blvd., APN 31-290-021, for failure to perform annual backflow assembly test; 4) Authorized Suncoast Environmental, as a sole source supplier, to line ten manholes in the amount of $28,674; 5) Rejected injury claim submitted by representative Michael Laub on behalf of Addle M. Aranjo; 6) Authorized staff to solicit bids for reroofing Clement Well barn; 7) Authorized legal counsel to foreclose the lien on the one Fallen Leaf Lake assessment district property in arrears on their assessment, as provided by Resolution No. 2536, adopted July 16, 1990. PRESENTATION: AL TAHOE PRIVATE WELL IMPACTS ONE YEAR REPORT CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDAR ITEMS FOR BOARD ACTION Nancy Hussmann reported OSHA recommended a Workplace Violence Prevention Policy be put in place. OSHA requires that every employee receives training on all safety policies, which includes this policy. Training will be conducted by National Trauma Services, and will meet all of OSHA's training require- WORKPLACE VIOLENCE PREVEN- TION POLICY AND FACILITY SECURITY AUDIT ST057409 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1996 PAGE ments. Staff recommends RFP's be sent to security assessment consultants to perform a security risk assessment to identify possible security liability risk exposures. WORKPLACE VIOLENCE PREVEN- TION POLICY AND FACILITY SECURITY AUDIT (Continued) The Board reviewed the proposed policy and suggested several language changes. Moved Wallace / Second Jones / Passed Unanimously to: A) Adopt Workplace Violence Prevention Policy including language changes; B) Approve related employee training for policy implementation, to be conducted by National Trauma Services, in an amount not to exceed $4,000; and C) Authorize staff to request proposals from consultants to perform a facility security audit in an amount not to exceed $16,000. Richard Solbrig reported several meetings have been held between the agencies who will be involved in the permitting process for the C-line repair. Inspectors have detected another section of exposed pipeline adjacent to the bridge for Highway 4 in Woodfords. The top of the pipe is missing the asphaltic coating. This new, un- expected damage should be considered in conjunction with the emergency declared August 15. Resolution No. 2635 has been prepared (amending Resolution No. 2534) to include this second exposed section of line. Attorney Neese presented the framework of legal require- ments necessary to include this with the emergency item. Solbrig determined per Public Contract Code section 1102 that this damage is a sudden, unexpected occurrence that poses a clear and imminent danger requiring immediate action to prevent or mitigate the loss or impairment of life, health, property or essential public services. A rupture of the pipeline would result in a discharge of effluent into the Carson River causing a loss or impairment of the District's essential export pipeline facilities and potential impairment of health. Solbrig also determined, per section 22050 of the Public Contract Code, an emergency situation exists by establishing that due to the pipe's eroded encasement and position in the stream bed, a puncture could easily occur which would cause a rupture that would impact the public health and safety and would likely cause property damage downstream of the Carson River. Soliciting bids C-LINE EMERGENCY PROJECT ST057410 REGULAR BOARD MEETING MINUTES -SEPTEMBER 5, 199 PAGE -4 following the formal requirements of the Public Contract Code would delay repair progress. The repairs should be made as quickly as possible, due to the high elevation of Alpine County and with winter approaching. Waiting until spring is not feasible because the force of the spring runoff will likely cause a puncture. By adopting Resolution 2635 the Board will make the following findings: sufficient evidence was presented to determine that emergency situations exist, a tempor- ary fix is not feasible, a long-term solution is desirable, the timely progress of repairs would be impacted by the formal bidding process, and immediate action is neces- sary to respond. The resolution also stipulates the Board may delegate to the General Manager the authority to order any action in response to the emergency. Addition- ally, because of the emergency the Board may determine that the project is exempt from CEQA requirements. Moved Jones / Second Mason / Passed Unanimously to adopt Resolution No. 2635 Amending Resolution No. 2634 Declaring an Emergency, Authorizing Con- tracts without Bids, Delegating Authority to Order Emergency Action and Determining CEQA Exemption. President Strohm requested this particular policy be revised due to a breach of confidence with regards to discussions held during executive session. Remedial actions the Board could take were reviewed and have been recommended for inclusion in the policy. The Board reviewed the proposed policy and recommended several language changes. The revised policy will be presented at the September 19 Board meeting. No Board action. Moved Jones / Second Strohm / Passed Unanimously to approve payment in the amount of $2,864,535.81. 3:35 P.M. 3:45 P.M. C-LINE EMERGENCY PROJECT (Continued) BOARD POLICY MANUAL: CODE OF ETHICS PAYMENT OF CLAIMS MEETING BREAK MEETING RESUMED ST057411 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1996 PAGE - 5 Water and Wastewater Operations Committee: The committee met and discussed several items on this agenda. Minutes from the meeting are available upon request. Finance Committee: The committee met 9/19/96. Minutes from the meeting are available upon request. County Water Agency / EDWPA: Rob Alcott, general manager of El Dorado Irrigation, submitted his resig- nation effective in October. Legislative Fundin,q Ad Hoc Committee: A Fact Sheet was developed for Senator Boxer. Her staff has indicated things are proceed as planned. Lahontan / SWRCB Communications Ad Hoc Committee:. Marc Del Piero, from the SWRCB, will attend the Oct- ober 4 District tour with the Lahontan Board. Director Wallace reported he met the staff from the Alpine County Chamber of Commerce and looks forward to working with them. Director Jones will attend an ACWA water quality meeting on September 25. General Manager: Bob Baer reported on five items: 1) Lakeside Park will be approaching the Board regarding their water connection. 2) Staff is developing a Standardized Emergency Manage- ment System (SEMS) plan. This state required plan must be put into place by December 1, 1996. 3) Staff is monitoring the electrical deregulation law. 4) The Board of Supervisors will meet regarding District V activities on September 10 in South Lake Tahoe. Supervisor Upton has invited the District to do a presentation. 5) The County Water Agency's proposed 1997 budget includes $50,000 for the District. BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS BOARD MEMBER REPORTS STAFF REPORTS ST057412 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1996 PAGE - 6 Finance Officer: Rhonda McFarlane reported the audit is almost done. Work on the second annual CAFR report has begun. 4:05 P.M. 5:25 P.M. STAFF REPORTS (Continued) ADJOURNMENT TO EXECUTIVE SESSION RECONVENE TO REGULAR SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION The Board directed the negotiating team regarding union employee negotiations. No Board action. The Board directed legal counsel regarding litigation. No Board action. The Board directed legal counsel regarding litigation. No Board action. 5:30 P.M. Pursuant to Section 54957.6 of California Government Code/ Stationary Engineers Local 39 Union Employee Ne.qotiation Pursuant to Section 549569(a) of California Government Code/ Conference with Legal Counsel Existing Litigation Schwake v. STPUD, State Case No. 1453 Pursuant to Section 54956.9(a) of California Government Code/ Conference with Legal Counsel Existing Litigation Schwake v. STPUD, Federal Case No. CV-N-93-851 -DWH ADJOURNMENT Christopher H. Strohm, President of Board South Tahoe Public Utility District ATT E S T ~~/_~._,z~ .--__~"'.~/O_ ~L ~'~ Kathy Sharp,~_ lerk of Board ! South Tahoe Public Utility District ST057413 DATE: MEETING: GUEST SIGN-IN SHEET COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE, IN ACCORDANCE WITH THE BROWN ACT. ST057414