10-17-96SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Christopher H, Strohm, President BOARD MEMBERS James Jones, Vice President
Robert Mason D rector Mary Lou Mosbacher Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
OCTOBER 17, 1996
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session October 17,
1996, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Strohm, Directors Wallace, Jones, Mason,
Mosbacher
ROLL CALL
STAFF:
Baer, Solbrig, Sharp, McFarlane, Noble, Rieger,
Regan, Hoggatt, Hydrick, Taylor, Attorney Neese
GUESTS:
Frank DuQuite/City Council Liaison, Percy Stahl
Consent Items 5, 7, 9, and 11 were brought forward
for discussion prior to Board action.
Moved Jones / Second Wallace / Passed Unanimously
to approve the Consent Calendar as amended:
1) Adopted Resolution No. 2636, which updates an
authorized signature list with State of California,
Office of Surplus Property and supersedes Resolution
No. 2572;
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
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REGULAR BOARD MEETING MINUTES - OCTOBER 17, 1996 PAGE - 2
2)
3)
4)
6)
8)
10)
12)
13)
14)
15)
Authorized staff to sell propane tank as surplus
property;
Approved Change Order No. 1 for Thomas Haen
Company in the amount of $1,927.76 for the metal
warehouse building;
Authorized Notice of Completion with G.B. Con-
struction for demolition of abandoned District facilities;
Authorized rejection of liability claim received from
Sizzler Restaurant;
Authorized rejection of liability claim received from
Eldred N. Peterson;
Authorized Marketing Strategies to perform the second
annual customer opinion survey in the amount of
$12,800;
Approved contract change in Change Order No. 4
for K.G. Walters construction to add 62 calendar
days to contract time to allow for pump and ele-
ctrical equipment delivery, installation and startup
testing;
Adopted Resolution No. 2637 / A Resolution of
Appreciation to Senator Barbara' Boxer
Adopted Regular Board Meeting Minutes of
September 19, 1996;
Adopted Regular Board Meeting Minutes of
October 3, 1996.
CONSENT CALENDAR
(Continued)
CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION
Tim Rieger received and clarified questions from Director
Mosbacher regarding the occupancy of the building.
Moved Mosbacher / Second Wallace / Jones Abstained /
Passed to authorize implementation of two-week discon-
nection procedures on the property located at 989 Star
Lake Road, APN 26-251-09.
WATER DISCONNECTION PRO-
CEDURES: FAILURE TO PROPERLY
ABANDON WELL
(Consent Item 5)
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REGULAR BOARD MEETING MINUTES -OCTOBER 17, 1996 PAGE -3
Percy Stahl came before the Board to request reimburse-
ment for damage to his wood splitter. Mr. Stahl believes
that construction activities by the District and/or District
contractors created a bump on Pioneer Trail that he hit
while transporting his splitter in July which resulted in
damages totaling $457.
Moved Mason / Second Strohm / Passed Unanimously
to authorize payment of 50% of the liability claim.
Director Mosbacher questioned the method of billing by
Hatch & Parent and requested copies of purchase orders
written for previous legal counsel.
Moved Jones / Second Strohm / Mosbacher Voted No /
Passed to authorize Hatch & Parent to perform special
project in the amount of $11,000.
Jim Hoggatt pointed out a math error in the Change Order.
Moved Mason / Second Jones / Passed Unanimously
to approve Change Order for Richard Cox Construction
in the amount $61,231.44
LIABILITY CLAIM - PERCY STAHL
(Consent Item 7)
CODIFICATION AND UPDATING OF
DISTRICT ORDINANCES
(Consent Item 9)
ARROWHEAD TRUNK LINE
(Consent Item 11)
ITEMS FOR BOARD ACTION
Jim Hoggatt reported C.R. Fedrick requested changes
to the language contained in the Change Order. This
item was reviewed by the Operations Committee and
along with staff, recommend the Board rescind Change
Order No. 3 and to leave the language as originally
written.
Moved Jones / Second Mason / Passed Unanimously
to rescind Change Order No. 3 for C.R. Fedrick in the
amount of $61,815.66.
Jim Hoggatt reported the increase in price was due to
the increase in asphalt thickness required by El Dorado
County.
Moved Mason / Second Jones / Passed Unanimously
to approve Change Order No. 4 for C.R. Fedrick in the
amount of $43,000.
EXPORT PIPELINE RELOCATION
(A-LINE SEZ), WASHOAN AND
MUSKWAKI DRIVE WATERLINE
EXPORT PIPELINE: A-LINE
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REGULAR BOARD MEETING MINUTES -OCTOBER 17, 1996 PAGE -',
Jim Hoggatt reported the asphalt on roadways near A-
line construction activities failed because they were not
constructed to handle the heavy traffic associated with
construction. El Dorado County has required complete
replacement of several roadways. A credit for trench
patching will be included as part of a future Change Or-
der. The Operations Committee has reviewed this item
and recommends approval.
Moved Mason / Second Jones / Passed Unanimously
to approve Change Order No. 5 to C.R. Fedrick in the
amount of $373,243.20.
Jim Hoggatt reported C.R. Fedrick refused to sign this
Change Order without certain language changes. Staff
recommends approval of the Change Order as originally
written.
Moved Wallace / Second Jones / Passed Unanimously
to approve Change Order No. 6 in its original form for
C.R. Fedrick in the amount of $46,032.78.
3:05 P.M.- A brief recess was called to allow legal coun-
sel to determine if information from a Board member was
pertinent to the public hearing.
3:10 P.M.
EXPORT PIPELINE: A-LINE
EXPORT PIPELINE: A-LINE
MEETING RECESS
MEETING RECONVENED
PUBLIC HEARING
3:10 P.M. PUBLIC HEARING
RECEIVE PUBLIC COMMENT RE-
GARDING RESOLUTION OF
NECESSITY / SCHWAKE PROPERTY
AND ROCK
President Strohm opened the Public Hearing at 3:10 p.m.
Attorney Neese stated as part of its operational and access
requirements for the Harvey Place Reservoir and related
facilities, the public interest and necessity require the Dis-
trict to acquire the approximately 17-acre parcel of land,
APN 002-230-030, owned by Melvin H. Schwake, located
adjacent to Diamond Valley School. The public interest
and necessity also require the District to acquire all of the
Open Hearing
Staff Report
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REGULAR BOARD MEETING MINUTES -OCTOBER 17, 1996 PAGE -5
stockpiled material from existing rock piles and un-
engineered fill material owned by Schwake, which is
stored on District's property in Alpine County.
PUBLIC HEARING
(Continued)
A Resolution of Necessity was drafted to initiate eminent
domain proceedings for acquisition of the Schwake pro-
perry and rock. These documents have been provided to
Mr. Schwake and his legal counsel prior to this hearing;
neither party filed a request to appear.
None.
Public Comment
None.
Board Member Comment
Moved Wallace / Second Strohm / Jones Voted No /
Passed to adopt Resolution No. 2638 (a Resolution of
Necessity to condemn property with regard to the operation
of and access to the Harvey Place Reservoir and related
facilities).
Adopt Resolution
The Public Hearing was closed by President Strohm at
3:25 p.m.
Close Public Hearin,q
Richard Solbrig reported on two crossings, the Crystal
Springs Road bridge crossing and Woodfords pedestrian
bridge crossing. He recommended the Crystal Springs
crossing be selected due to the time factor involved.
C-LINE EMERGENCY PROJECT
The District engineering staff met with the Alpine County
Board of Supervisors to discuss options. Their Board
then sent a letter expressing their desire that the District
give serious consideration to pursuing the Woodfords
pedestrian bridge crossing. The various pros and cons of
each option were discussed at length. It was the con-
sensus of the Board that an emergency was declared in
order to provide repairs as quickly as possible. The Crystal
Springs crossing would take approximately 8 weeks, versus
18 weeks for the pedestrian bridge option. The pedestrian
bridge crossing would delay repairs rather than expediting
them, and would increase costs significantly. Caltrans has
reviewed both options and also recommends the Crystal
Springs option.
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REGULAR BOARD MEETING MINUTES -OCTOBER 17, 1996 PAGE -6
The Operations Committee has reviewed this item and
recommends approval of Option C, the Crystal Springs
Road Option. The Board directed the General Manager
to pursue Option C.
C-LINE EMERGENCY PROJECT
(Continued)
Moved Wallace / Second Jones / Passed Unanimously
to approve payment in the amount of $644,132.25.
PAYMENT OF CLAIMS
Finance Committee: The committee will meet October 24
to discuss the auditor contract, sewer capacity monitoring
program, and customer service space.
BOARD MEMBER STANDING
COMMITTEE REPORTS
Water and Wastewater Operations Committee: The com-
mittee met October 16 and discussed several items on
this agenda. Minutes from the meeting are available upon
request.
County Water A,qency / EDWPA Committee: ElD held a
farewell gathering for Rob Alcott. The Agency budget was
adopted - it includes funds for the District.
LAFCO Committee: LAFCO may plan a workshop pre-
sentation on the following topics: FPPC, Conflict of Interest
and Disclosure and Disqualification, and the Brown Act.
Employee Benefits Ad Hoc Committee: The committee
met with the ArmTech representative and plans to meet
again soon.
BOARD MEMBER AD HOC
COMMITTEE REPORTS
Legislative Funding Ad Hoc Committee: The grant applica-
tion from EPA Region IX is expected to be completed by
the end of the week.
Lahontan / SWRCB Communications Committee: Staff
presented the export system plan to the Lahontan Board.
The Board also toured export line project sites.
Director Mosbacher brought up three topics for discussion: BOARD MEMBER REPORTS
1 ) McDonald's traffic flow and use of District parking spaces;
2) Construction at LPPS and timing for surge tank installation;
3) A recap of the Alpine County Board of Supervisors meeting.
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REGULAR BOARD MEETING MINUTES -OCTOBER 17, 1996 PAGE -7
General Manager: Bob Baer reported on two items:
1 ) Installation of 1,200 feet of pipe for the B-line is
underway. The export system is shut down. Solbrig
reviewed the project's activities.
2) The second customer survey has been completed.
The results will be distributed in November.
4:40 P.M.
6:45 P.M.
STAFF REPORTS
ADJOURNMENT TO EXECUTIVE
SESSION
RECONVENE TO REGULAR SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
The Board directed the negotiating team regarding
the General Manager's contract.
No Board action.
The negotiating team was directed regarding unrep-
resented employee, Robert Baer, General Manager.
No Board action.
The negotiating team was directed regarding manage-
merit negotiations.
No Board action.
6:45 P.M.
Pursuant to Section 54957.6 of
California Government Code/
Conference with Labor Neqotiators
Pursuant to Section 54957 of
California Government Code/
Public Employee Employment
Pursuant to Section 54957.6 of
California Government Code/
Conference with Labor Negotiators
ADJOURNMENT
Christopher H. Strohm, President of Board
South Tahoe Public Utility District
Kathy Shar ,~¢lerk of Boar~
South Taho~e"Public Utility District
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DATE:
MEETING:
GUEST SIGN-IN SHEET
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
IN ACCORDANCE WITH THE BROWN ACT.
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