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07/19/2012 5�v-r H rq y�F � - - - - =.�-= � VSewe� • �950 •'Ns�e�`G�C e��C UTILITY D�c''� SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er _.... ,_. ._ ... _.. _ .. Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Direc�or Rand Vo ei esan , Director Kell Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT J U LY 19, 2012 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, July 19, 2012, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. � BOARD OF DIRECTORS: ROLL CALL President Schafer, Directors Cefalu, Jones, Sheehan Director Vogelgesang was absent. STAFF: Solbrig, Whalen, Sciuto, Henderson, Cocking, Bledsoe, Swain, Swain, Brown, Curtis, Ryan, Thiel, Attorney Kvistad. GUESTS: John Kingsbury and Ginny Borkowski/Mountain Counties Water I:esources Association, Dave Eggerton/EI Dorado County Water Agency. Consent Item a. (Unpaid Assessments) and Consent Item c. CORRECTIONS TO THE �2012 Wildwood Waterline and Bal Bijou Waterline Replacement) AGENDA OR CONSENT were brought forward for discussion prior to Board action. CALENDAR Moved Cefalu /Second Jones / Voael eq san,g Absent / CONSENT CALENDAR Passed to approve the Consent Calendar as amended: a. See Consent Items Brought Forward; b. Annual Software Support Costs for Financial/Human Resources Software-Approved payments to Sunguard � Public Sector for annual maintenance costs in the amount of $18,162.78; REGULAR BOARD MEETING MINUTES-JULY 19, 2012 PAGE-2 c. See Consent Items Brought Forward; CONSENT CALENDAR � (continued) d. Headworks Replacement Phase 2 Project-Approved Change Order No. 4 to GSE Construction Company, Inc., in the amount of$25,505; e. 2012 Water Tank Recoating Project- (1) Approved the Project Closeout Agreement and Release of Claims for Blastco, Inc., dba N.Y. Blastco, Inc., and (2) Authorized staff to file a Notice of Completion with the EI Dorado County Clerk; f. Gardner Mountain and H Street Tank Fencing - Authorized staff to advertise for bids for the installation of perimeter security fencing; g. Approved Regular Board Meeting Minutes: June 21, 2012; h. Approved Regular Board Meeting Minutes: July 5, 2012. CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION / ACTION Tim Bledsoe gave the Board an overview of the delinquent UNPAID ASSESSMENTS � account process which is done on a yearly basis, and gave a (Consent Item a.) breakdown of the current balances owed. He explained that much of the balance is owed by the Lake Tahoe Development Company. Moved Cefalu /Second Jones / Vogelgesanq Absent / Passed to adopt Resolution No. 2915-12 authorizing delinquent accounts to be added to the 2012/13 EI Dorado County Tax Assessor's Roll. The Board was provided with an amended Change Order No. 1 . 2012 WILDWOOD Julie Ryan explained that the some of the verbiage had been WATERLINE AND BAL BIJOU changed but the money amount is the same. It was noted that WATERLINE REPLACEMENT this project is extremely over budget. She explained some of the (Consent Item c.) problems they encountered during construction. The Bal Bijou portion of this project will begin after Labor Day. Moved Jones /Second Sheehan / Voqelgesang Absent / Passed to approve Change Order No. 1 to Thomas Haen Company, Inc., in the amount of$93,060.18. ITEMS FOR BOARD ACTION � On June 21, 2012, the Board authorized award of the bid to 2012-2013 SODIUM HYPO- Brenntag Pacific Inc. (Brenntag). When staff requested delivery, CHLORITE SUPPLY TOTES Brenntag realized they had made a mistake in review of the bid REGULAR BOARD MEETING MINUTES-JULY 19, 2012 PAGE-3 � documents and indicated that they are not able to deliver as 2012-2013 SODIUM HYPO- specified in the contract. Staff offered Brenntag the option to CHLORITE SUPPLY TOTES terminate the contract and pay the difference between the next (continued) lowest bidder or to refrain from bidding for three years. Brenntag chose the latter option. The next lowest, and only other bidder, Sierra Chemical Co., has agreed to extend their bid on the price previously quoted. Moved Cefalu / Second Jones / Voqelqesang Absent / Passed to: (1) Authorize termination of contract with Brenntag Pacific Inc., . subject to terms of termination agreement; (2) Find that further soiicitation of competitive proposals for sodium hypochlorite supply tote contract would not produce an advantage; and (3) Authorize contract with Sierra Chemical Co., in the estimated amount of $15,621.30. Moved Jones / Second Cefalu / Voc�el.eq san_q Absent/ Passed PAYMENT OF CLAIMS to approve payment in the amount of$1,288,530.40. Dennis Cocking gave a short history of the MCWRA, of which the PRESENTATION: Mountain District has been a member for many years. Counties Water Resources Association (MCWRA) John Kingsbury/MCWRA gave a PowerPoint presentation that � covered the agency history, mission statement, regional challenges, members, legislative efforts, participation in public forums, outreach and education efforts, affiliations, and meeting schedule. He stressed the importance of being involved in making and participating in legislative affairs as water rights are under aitack and in jeopardy. Water and Wastewater Operations Committee: The committee STANDING COMMITTEE met on July 16. Minutes of the meeting are available upon REPORTS rPC��est. The July meeting was cancelled. Director Jones introduced EL DORADO COUNTY Dave Eggerton, Executive Director of the agency. He briefly WATER AGENCY REPORT addressed the Board stating he looks fornrard to working with the District on upcoming projects and legislative issues. Richard Solbrig reported on his attendance at a workshop GENERAL MANAGER sponsored by CSDA entitled "Transparency and Public REPORT Engagement." District Information Officer: Dennis Cocking reported on two items: STAFF REPORTS (1) Consumer Confidence Report went out with the July billing and not in a separate mailing to save money; (2) The final Grand Jury � Report has been distributed. The District was investigated, however, was exonerated and not included in the final report. REGULAR BOARD MEETING MINUTES-JULY 19, 2012 PAGE-4 � Assistant General Manager: Paul Sciuto reported on the flows to the STAFF REPORTS plant over the 4th of July. Since the 4th was on a Wednesday, and (continued) not a three day weekend the flows were considerably down from last year: July 4t"-4.64 (million gallons per day) July 7th-4.71 (million gallons per day) These flows went through the new Headworks which was just put on-line. LPnnJ C�unsel: Gary Kvistad reported that the State Legislature in ii�eir effort to trim the budget have suspended the requirements in the Brown Act to post agendas and report out from closed session. These two items are technically reimbursable from the State to agencies. He advised the District to continue its current process. 3:12 P.►v�. ADJOURNMENT TO CLOSED SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION a. Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act � Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Court for the Central District of California. No reportable Board action. b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County S�perior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. No reportable Board action. 3:21 P.►v�. RECONVENED TO OPEN SESSION AND MEETING ADJOURNMENT � Eric W. Schafe , Bo d President , . 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