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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er
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Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Rand Vo el esan , Director Kell Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
� SOUTH TAHOE PUBLIC UTILITY DISTRICT
SEPTEMBER 6, 2012
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
September 6, 2012, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, California.
� BOARD OF DIRECTORS: ROLL CALL
President Schafer, Directors Cefalu, Jones, Vogelgesang.
Director Sheehan was absent.
STAFF:
Solbrig, Sharp, Sciuto, Hughes, Cocking, Bergsohn, J. Alsbury,
Van Gorden, Skelly, P. Lavallee, Brown, Ryan, Bledsoe, Curtis,
W. Stanley, Hussmann, C. Stanley, Johnson, Attorney Herrema
G U ESTS:
Tim Taylor/Carollo Engineers
Moved Cefalu /Second Vogel.eq sanq / Sheehan Absent / Passed CONSENT CALENDAR
to approve the Consent Calendar as submitted:
a. GIS Development-Approved Task Order No. 17 to Arete Systems,
in the amount of $39,930;
b. 2010 Filter Rehabilitation Project- (1) Approved Change Order
No. 3 to ERS Industrial Services, in the amount of $1,941.18;
c. Computer Equipment for Fiscal Year 2012/13- Authorized
C purchase of budgeted computers and equipment, in the
estimated amount of $61,300 (including tax);
REGULAR BOARD MEETING MINUTES-SEPTEMBER 6,2012 PAGE-2
� d. Asphalt Patch Paving-Awarded bid to the lowest responsive, CONSENT CALENDAR
responsible bidder, D8�L Paving, Inc., in the estimated amount (continued)
of$43,463.80;
e. USDA Sewer Special Use Permit- (1) Authorized execution of
the USFS Master Sewer Use Permit and sign the permit pending
minor changes made during staff review; and (2) Authorized �
payment of the yearly rental and permit fee, in the amount of
$41,216.10;
f. 2004 Sewer Debt Refunding -Approved Resolution No. 2917-12
authorizing and directing the execution of an Installment Sale
Agreement with Public Property Financing Corporation of
California for the purpose of refinancing wastewater improve-
ments and authorizing and approving related documents and �
actions;
g. Approved Regular Board Meeting Minutes: August 16, 2012.
Carollo Engineers ("Carollo") completed a condition assessment PRESENTATON: C-Line
of the C-line, a feasibility analysis of its hydraulic power generation HYDRAULIC POWER
potential, and an engineering design and specifications for GENERATION FEASIBILITY
� permitting and construction of the recommended power facility. ANALYSIS
With field assistance by in-house crews, project work plans and
the field investigation for the condition assessment was completed (
May 11. Following that, data was provided to Carollo for engineer- I
�
ing review and evaluation. �
E
Tim Taylor, Carollo, gave a PowerPoint presentation that covered �
the history of the C-line (put into service in 1968 and had a 50-year �
life expectancy); the process used to CCTV the inside of the line to
obtain video footage; the rating system used to gauge structural �
and 08�M defects; and the end results. In summary, the C-line had �
a collapsed section that District crews replaced, and numerous �
(and less serious) necessary spot repairs were identified. Other than
that, the assessment found that the 08�M performed over the years �
was sufficient to keep the line in good shape. Maintaining it well will ,
extend its useful life, so addressing the spot repairs are critical. Carollo �
recommended an inspection schedule be developed to assess the �
remainder of the pipe, which could take four years to complete. �
District crews were complemented for the tremendous job they did �
assisting with the pipeline assessment, and completing this first phase �
of the project in a cost-effective manner, within available grant funding j
time constraints. t
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� No Board action. f
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REGULAR BOARD MEETING MINUTES-SEPTEMBER 6,2012 PAGE-3 i
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� ITEMS FOR BOARD ACTION �
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The ACWA (Association of California Water Agencies) Heaith ASSOCIATON OF 4
Benefits Authority transitioned its Employee Benefits programs to CALIfORNIA WATER �
the JPIA (Joint Powers Insurance Authority). The District has AGENCIES/JOINT POWERS ;
vision insurance through this ACWA/JPIA. Because the District INSURANCE AUTHORITY �f
participates in one of the Employee Benefits Programs, it is BOARD APPOINTMENT I
allowed a representative on the Board of Directors. Each �
member, in addition to appointing its member of the Board, '
shall appoint at least one alternate. Staff recommended �
that Jim Jones be appointed as the Member Director to serve !
on the ACWA/JPIA due to his attendance at the ACWA �
conferences, where the Board of Directors meetings are held. ;
,
Staff also recommended that Dennis Cocking serve as the (
alternafe, with Nancy Hussmann serving as second alternate. E
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Moved Cefalu /Second Jones /Sheehan Absent / Passed to �
appoint Director Jim Jones as the Member Director, Dennis �
Cocking as alternate, and Nancy Hussmann as second alter- �
nate to senre on the ACWA/JPIA Board of Directors. ;
�
As directed by the Board, staff obtained a proposal from Meta CUSTOMER SATISFACTION �
� Research to perform a customer satisfaction survey. Meta SURVEY i
Research conducted the District's 2003 and 2006 surveys. An ;
anticipated 2009 survey was postponed due to general economic f
downturn and budget reduction efforts. The proposal costs for the �
survey vary depending on survey options selected. Staff also j
recom-mended a Board Ad Hoc Committee be appointed to !
assist with developing questions. !
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Board members discussed the value of the information received �
and positive changes for our customers that resulted from past �
surveys. They indicated support to conduct a 2012/13 survey but �
voiced concerns regarding the cost increase since the last survey �
was performed. Staff was directed to revisit the proposal with Meta �
Research and attempt to lower the fees. When negotiations are �
completed, staff will agendize this item for further consideration. �
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No Board action. i
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On August 16, 2012, GRCLT Condominium, Inc., filed a claim for LIABILITY CLAIM AGAINST �
money damages pursuant to Government Code 810, et seq. STPUD RECEIVED FROM ;
A copy of the claim was included in the agenda packet. A GRCLT CONDOMINIUM, i
closed session was also included to allow the Board to discuss INC. ;
the merits of this claim. "
C 3:07-3:15 P.n�. MEETING BREAK AND ,
ADJOURNMENT TO `
CLOSED SESSION =
�
C
REGULAR BOARD MEETING MINUTES-SEPTEMBER 6, 2012 PAGE-4 �
ACTION / REPORT UN ITEM DISCUSSED DURING CLOSED SESSION
� _ __
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re:
Lic�bility Claim against STPUD received from GRCLT Condominium, Inc.
4:00 P.nn. RECONVENED TO OPEN �
SESSION �
I
Moved Schafer/ Second Vogelqesanq /Sheehan Absent / LIABILITY CLAIM AGAINST �
Passed to accept a portion of the GRCLT claim, based on STPUD RECEIVED FROM
recogniTion of a claim as of March 13, 2012, which is the date GRCLT CONDOMINIUM,
initial discussions of the overcharge began, and by statute, INC.
consisting of a refund of overpayments within the 180 days
preceding March 13, including 7% interest through today's date �
of September 6, 2012, totaling $49,197.16, and rejecting the
balance of ihe claim, with the Board's action to be conveyed
to claimant in letter form.
Moved Cefalu / Second Jones / Sheehan Absent / Passed to PAYMENT OF CLAIMS
approve payment in the amount of$1,737,155.81.
Water and Wastewater Operations Committee: The committee STANDING COMMITTEE
G met September 4. Minutes of the meeting are available upon REPORTS
request.
Director Schafer distributed arficles concerning a list of the most BOARD MEMBER REPORT
commonly stolen recycled materials; and building positive re-
lationships with the governing body, staff, and the public.
The Water Agency will hold its next Board meeting at the District EL DORADO COUNTY
on September 12. At their last meeting, a discussion took place WATER AGENCY REPORT
regarding the Texas Hilt project and money possibly owed to the
Disirici. �
Assistant General Manaqer/ En_iq neer: Paul Sciuto gave an STAFF REPORTS
update on work underway on the Country Club Sewer Repair
nrc�iect. He also reported on an incident that occurred at the
treatment plant in August thai resulted in high coliform levels
but did not expect that it violated any permit requirements. �
Lecaal Counsel: Brad Herrema reported the Washoe Tribe sub-
mitted comments on the addendum to the District's Recycled
Water Facilities Master Plan. He distributed the comments to �
the Board and stated that the comments identified no new ;
i
significant impacts or increased severity of any previously �
Ciucnt;fie� impacts, and therefore, did not recessitate 1
reopening or recertifying the addendum process. The Notice ;
of Determination has been filed and the statute is running. �
a
REGULAR BOARD MEETING MINUTES-SEPTEMBER 6,2012 PAGE-5
� 4:20 P.nn. ADJOURNMENT
cy�
Eric W. Schafer, Bo d President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp lerk of the B ard
South Tahoe Public Utility District
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