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09/20/2012 � �ovT H rq yoF �� � � � . � �r _.,, _ � e�°W°r •v19 5'0 •`�'�a[e `G� ��C UTILITY D�S� SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri , Generai Mana er Paul Sciuto, Assistant General Mana er Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President i Chris Ce�alu, Director Rand Vo el esan , Director Kell Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS ' SOUTH TAHOE PUSLIC UTILITY DISTRICT SEPTEMBER 20, 2012 MINUTES The Board of Directors of fihe South Tahoe Public Utility District met in a regular session, September 20, 2012, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ! � BOARD OF DIRECTORS: ROLL CALL President Schafer, Directors Cefalu, Jones, Vogelgesang, Sheehan STAFF: Solbrig, Sharp, Sciuto, Hughes, Hussmann, Bledsoe, Attorney Kvistad G U ESTS: Jennifer Lukins/Lukins Brothers Water Company, Austris Rungis/IEDA (participated in Closed Session via teleconference) Moved Jones/Second Vogel_ec�sana / Passed Unanimouslx CONSENT CALENDAR to approve the Consent Calendar as submitted: a. 2013 State Streets Waterline Project-Authorized Task Order No. 10 for Construction Materials Engineers, Inc., to furnish a geotechnical survey on the State Streets Waterline Project, in the amount not to exceed $24,500; b. Approved Regular Board Meeting Minutes: September 6, 2012; c. Approved Special Board Meeting Minutes: ( September 1 1, 2012. �r i � REGULAR BOARD MEETING MINUTES-SEPTEMBER 20, 2012 PAGE-2 � ITEMS FOR BOARD ACTION Note: This item was added by an Addendum to the Agenda; TEMPORARY DOMESTIC all noticing requirements were met. AND FIRE PROTECTION WATER SERVICE FOR District staff was approached by Lukins Brothers Water Company LUKINS BROTHERS WATER (Lukins) with concerns that they cannot provide adequate fire COMPANY protection water (interior sprinklers and fire hydrants) to the pro- perfy located at 2015 Lake Tahoe Boulevard (the site where TJ Maxx plans to open a new store on October 21). Lukins requested that the District supply water to them through an existing intertie on a temporary basis in order for them to provide domestic and fire protection water service to the property and 13 other customers since Lukins water distribution system cannot be reasonably isolated to the property only. f In order to provide temporary utility senrice in this manner, the � District must enter into an agreement with Lukins as a contract � customer. Staff recommended development of a temporary � water service agreement, that would be effective October 1, 2012 through June 1, 2013. During that time, Lukins must develop a � permanent solution to provide adequate water supply to the site. � Jennifer Lukins spoke to the Board and relayed that the fire protec- tion system was previously inspected and approved by Lake Valley Fire Department. Since then, the paperwork was lost. The new fire � chief has imposed more stringent fire systems requirements and will not allow occupancy until a temporary agreement is developed i with the District. � � , Terms of the temporary agreement were discussed. Legal counsel � will draft a term sheet based on discussions with staff and com- ments received from Lukins in order to satisfy the City and Lake Valley Fire chief, which will allow the project to move forward. The term sheet will be signed by the District and Lukins. In the meantime, a formal agreement will be developed, incorporating the terms in the � term sheet and executed by October 1, 2012, for a six month period. If no permanent solution is developed, Lukins will notify the District in April, 2013, that the agreement will either terminate on June 1, 2013, or the term will be extended in order for Lukins to transfer the property, as a customer, to the District. � Moved Cefalu / Second Jones / Passed Unanimously to develop ; a temporary domestic and fire prctection water service for Lukins i Brothers Water Company. ' � � Moved Cefalu / Second Sheehan / Passed Unanimously to PAYMENT OF CLAIMS E approve payment in the amount of $734,134.15. � ; i ; i 4 ( REGULAR BOARD MEETING MINUTES-SEPTEMBER 20, 2012 PAGE-3 G Prior to entering into Closed Session, Director Schafer reported LIABILITY CLAIM he may have a potential conflict of interest concerning his AGAINST STPUD � spouse's connection to a law firm involved with the claim. The RECEIVED FROM GRCLT � potential conflict will be reviewed by Legal Counsel and the CONDOMINIUM, INC. j FPPC to determine if it is an actual conflict. He recused himself � from discussion of this item and left the room at this time. ! i 2:40-2:50 P.nn. ADJOURNMENT TO � CLOSED SESSION AND � RECONVENED TO OPEN SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION F a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel - _ Anticipated Litigation (one case) f i No reportable Board action taken. � I � Water and Wastewater Operations Committee: The committee STANDING COMMITfEE September 17. Minutes of the meeting are available upon REPORT request. � Director Cefalu reported that he toured the Headworks project. BOARD MEMBER REPORTS � Director Schafer reported on ideas for more effective community I outreach, including mailing separate publications to explain how F the system operates, holding public forums to communicate information, and educating high school and middle school stu- dents and extend training and employment opportunities to them. The September 12 meeting of the Water Agency Board was held EL DORADO COUNTY at the District. Director Jones reported the 2012/13 budget was WATER AGENCY approved, and the District will receive $200,000 in cost-sharing, PURVEYOR REPORT � and another$75,000 for hydro-electric project funding. District � staff gave a presentation covering the C-line study. The history and fundin� for the Texas Hill Project (a land purchase made in the 1970s with county funds) will be a topic of research in the near future. � � Chief Financial Officer: The consultant's findings pertaining to STAFF REPORT f review of the District's fire charges methodology will be presented E ! at a future Board meeting. ' � 3:15-3:45 P.►v�. MEETING BREAK AND � � � ADJOURNMENT TO � CLOSED SESSION � ; i I � � � REGULAR BOARD MEETING MINUTES-SEPTEMBER 20, 2012 PAGE-4 � ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with the Management Unit Present During the Closed Session - Agency Negotiators: Austris Rungis/IEDA (via teleconference), Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Paul Hughes/Chief Financial Officer No reportable Board action was taken. � c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators Agency Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39 Present During the Closed Session-Agency Negotiators: Austris Rungis/IEDA (via teleconference), Richard Solbrig/General Manager, Nancy Hussmann/Human Resources � Director, Paul Hu�hes/Chief Financial Officer � No reportable Board action was taken. � f 4:25 P.►vt. ADJOURNMENT � � � � � Eric W. 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