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11/01/2012 �oVTH rqyoF - � � °� � �z � � c e�;er • �950 •Y�s���G� C UT7LITY ���' SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er � Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Rand Vo ei esan , Director Keil Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS � SOUTH TAHOE PUBLIC UTILITY D�STRICT NOVEMBER 1, 2012 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, November 1, 2012, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. � BOARD OF DIRECTORS: ROLL CALL President Schafer, Directors Jones, Vogelgesang, Sheehan. Director Cefalu was absent. STAFF: Solbrig, Sharp, Eidam, Sciuto, Hughes, Cocking, P. Lavailee, Curtis, Bledsoe, Hussmann, Henderson, Johnson, Attorney Herrema G U ESTS: Tom Pavletich and Marv Winer/Municipal Financial Services The following items were removed from the agenda and will be CORRECTIONS TO THE placed on a future agenda for consideration: AGENDA OR CONSENT CALENDAR • Action Item a. - Request to Appear Received from Cameron Falls; • Action Item c. -Memorandum of Understanding with Stationary Engineers; • Action Item d.-Memorandum of Understanding with the Management Staff; • Action Item e.-ACWA-JIPA Prudent Buyer Classic Plan. Moved Jones / Second Vogelgesanq / Cefalu Absent /Passed CONSENT CALENDAR � to approve the Consent Calendar as submitted: REGULAR BOARD MEETING MINUTES-NOVEMBER 1, 2012 PAGE-2 � a. Alpine County Annual Impact/Mitigation/Compensation - CONSENT CALENDAR Authorized payment of the District's Annual Mitigation Fee to (continued) Alpine County in the amount of $113,700; b. 2012 Wildwood Waterline and Bal Bijou Waterline Replacement- Approved Change Order No. 4 to Thomas Haen Company, in the amount of $19,191.82; c. Snowshoe/Millich Slope Revegetation Maintenance-Approved Change Order No. 1 to V8�C Construction, in the credit amount of $1,850; d. Headworks Replacement Phase 2 Project-Approved Change Order No. 6 to GSE Construction Company, Inc., in the amount of$69,471; e. Board Policy Manual Section 2150: Code of Conduct-Adopted Code of Conduct. ITEMS FOR BOARD ACTION Due to a statewide requirement of fire sprinkler installations on all FIRE SERVICE CAPACITY (� new development effective January 1, 2013, the Board realized CHARGE �� the impact to an average residential development, prompting the review of the current fire service capacity charge methodology. The Board approved a contract with Municipal Financial Services (MFS), who developed the current capacity charges. Staff worked with MFS to develop a new approach and assumptions to deter- mine specifically the impact of fire sprinkler installations to the District's water system. Tom Pavletich, MFS, gave a PowerPoint presentation that covered the rationale for capacity charges, methodology and assumptions, comparison of past methodology to new recommendations, and findings and recommendations. The goal was to not be discriminatory in the application to individuals or customer classes, and meet require- ments of the new regulations. The methodology focuses on the impact of required sprinkler systems in new or remodeled development, and is substantially different than the current fire capacity charge calculation. The Board discussed the new methodology and the idea of implement- ting retroactive refunds. It was the consensus of the Board to direct staff to provide additional calculations demonstrating the total refunds estimated for each customer class for 2012 calendar year, as well as � the beginning of the 2012/13 fiscal year for consideration and discussion at the November 15 Board meeting. No Board action. REGULAR BOARD MEETING MINUTES-NOVEMBER 1, 2012 PAGE-3 ' � Moved Schafer/Second Sheehan / Cefalu Absent / Passed PAYMENT OF CLAIMS approve payment in the amount of$1,371,293.27 Richard Solbria reported on three items: 1) Liberty Energy Rate Intervention Coalition - Proposed electrical GENERAL MANAGER rates would have increased by 11.2%for the next three years. The REPORTS settlement will cap the increase at 4.06%for the next three years. The District spent $23,551 participating in the rate intervention; as a result, the District's estimated savings over the next three years is expected to be $356,035. It was a good decision to join the coalition. 2) Lukins Intertie/TJ Maxx-The intertie has not been opened due to the backflow issue with Liberty Energy, plus the fire system being installed in the TJ Maxx building is glycol, and has no backflow device. Once these two issues are resolved, the District can open the intertie. 3) Staff from Congressman McClintock's office met with staff from the EI Dorado County Water Agency, two members of the EI Dorado � County Board of Supervisors, and the District to help resolve per- mitting issues the District is having with the Army Corp of Engineers. It is critical these issues be resolve so the application to the State Loan Fund program for Diamond Valley Ranch irrigation improvements can be submitted in time. C, District Information Officer: Dennis Cocking reporfed that ENS STAFF REPORTS Resources will make their annual presentation to the Board at the ', November 15 Board meeting. 2:50-3:30 P.►v�. ADJOURNMENT TO CLOSED SESSION AND RECONVENED TO OPEN SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: anticipated litigation (one case) No reportable Board action. b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators Present at this Meeting were Agency Negotiators: Austris Rungis/IEDA Consultant, Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director Employee Organization: Management Unit � No reportable Board action was taken. � I REGULAR BOARD MEETING MINUTES-NOVEMBER 1, 2012 PAGE-4 � ( c. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators �� Present at this Meeting were Agency Negotiators: Austris Rungis/IDEA Consultant, i Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director Employee Organization: Stationary Engineers No reportable Board action was taken. 3:30 P.►v�. 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