Loading...
11/15/2012 i ! �ovTH rqyo� i � �/ s y � �� ; � c e�'Ce� • 19 5 0 •�����G� ' U7"iLITY 0� � � f SOUTH TAHOE PUBLIC UTILITY DISTRICT � � � Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er � _... .. .. s Eric W.Schater, President BOARD MEMBERS James R. Jones, Vice President � 1 Chris Cefalu, Director Randy Vogelgesang, Director Kelly Sheehan, Director j t � � REGULAR MEETING OF THE BOARD OF DIRECTORS ; SOUTH TAHOE PUBLIC UTILITY DISTRICT � NOVEMBER 15, 2012 MINUTES � The Board of Directors of the South Tahoe Public Utility District met in a regular session, f November 15, 2012, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, � South Lake Tahoe, California. ; � BOARD OF DIRECTORS: ROLL CALL � President Schafer, Directors Cefalu, Jones, Vogelgesang, Sheehan � � STAFF: � Sciuto, Hughes, Sharp, Cocking, Eidam, Bledsoe, Attorney Kvistad ; G U ESTS: 1 Eric Sapirstein and David French/ENS Resources, Garrick Terrell and � Mark Johnson/GNS Construction, Cameron Falls, Doug Ross � i Moved Cefalu / Second Vogelaesanc� / Passed Unanimously CONSENT CALENDAR � Passed to approve the Consent Calendar as submitted: ! i i a. South Tahoe Public Utility District Medical Care Reimburse- � ment Plan -Amended the Medical Care Reimbursement ? � Plan decreasing the maximum medical reimbursement cap to $2,500 per plan year; � f b. Snowshoe/Millich Slope Rehab- (1) Approved the Project � Closeout Agreement and Release of Claims for V8�C ; Construction, Inc., and (2) Authorized staff to file a Notice of Completion with the EI Dorado County Clerk; � � c. Diamond Valley Ranch Irrigation Improvements- Authorized an increase in the amount of $4,646 to Purchase Order P23221 for additional engineering services; � � � REGULAR BOARD MEETING MINUTES-NOVEMBER 15, 2012 PAGE-2 � d. Approved Regular Board Meeting Minutes: October 18, 2012; CONSENT CALENDAR (continued) e. Approved Special Board Meeting Minutes: October 31, 2012; f. Approved Regular Board Meeting Minutes: November 1, 2012; g. Approved Regular Board Meeting Minutes: November 7, 2012. Garrick Terrell, GNS Construction, reported on difficulties the COMMENTS FROM THE District encountered while attempting to locate a sewer lateral AUDIENCE on EI Dorado Avenue. After spending money and time trying to locate it, Mr. Terrell requested, on behalf of his client, that the District provide a lateral that can be connected to successfully. Staff will investigate the situation and keep the Water and Waste- water Operations Committee apprised of their findings and recommendations. __ ITEMS FOR BOARD ACTION _ Legal Counsel advised Director Vogelgesang a potential conflict REQUEST TO APPEAR of interest may exist since Director Vogelgesang had performed BEFORE THE BOARD engineering services for Mr. Falls in the past. Director Vogelgesang RECEIVED FROM G recused himself and left the room at this point. CAMERON FALLS CONCERNING FEES Staff reported that District staff installed a domestic and fire line RELATED TO INSTALLATION service to a customer's house being built on Angora Lake Road. OF DOMESTIC AND FIRE The initial cost for the time and material was $2,229.43. Due to a LINE SERVICE double water box already installed at the corner of the customer's lot, but was used for another lot located on Susie Lake Road by an easement from another property owner, the 3/<" time and material was deducted from the amount due. The total cost was reduced to $1,466.21 and a refund check was issued for$533.79. Cameron Falls came before the Board to request that his bill be adjusted to include an additional refund of$597.34 and pay no city excavation fee for fire lines per the City of South Lake Tahoe's engineering department. If a city excavation fee has to be paid, he requested he pay one-half of that fee, and his refund would be $477.34. He reported that the adjusted amount for time and materials was correct, but he disputed the excavation fees. He distributed copies of the original and adjusted invoices to the Board. A lengthy discussion took place regarding the actual work performed. Information was provided to Mr. Falls by the City of G South Lake Tahoe's engineering department related to the excavation fees charged that differed from the information they provided to District staff. REGULAR BOARD MEETING MINUTES-NOVEMBER 15, 2012 PAGE-3 GIt was the consensus of the Board to direct staff to get clarifica- REQUEST TO APPEAR tion from the City regarding their policy of when excavation fees BEFORE THE BOARD are imposed, what the District has paid for, what the City has RECEIVED FROM billed for in the past 12 months, and to place this item on a future CAMERON FALLS agenda for further consideration. (continued) No Board action. (Director Vogelgesang re-entered the room at this point.) Eric Sapirstein, ENS Resources, gave a report recapping the legis- PRESENTATION: lative assistance received through the past year that resulted WASHINGTON D.C. from the positive relationships created through the years. Those REPRESENTATIVES ANNUAL relations helped to further the District's agenda, even though PRESENTATION AND much of Washington D.C. was in gridlock. He covered: the DISCUSSION election results, possible funding opportunities, emphasis on water and wastewater infrastructure resiliency, status of the Lake Tahoe Restoration Act, status of earmark reform, and deficit reduction issues. David French reviewed accomplishments and successes achieved during the year. Meetings that take place at ACWA conferences � with legislators and federal agencies have led to increased interest and participation in District activities. Partnering with the congressional delegation has paid off when repairing the sewer line in the Upper Truckee River, with the successful water line installation project for fire protection, and with the Diamond Valley Ranch. Alternative energy funding will be a positive issue in the upcoming year. Moved Sheehan /Second Schafer/ Passed Unanimouslx to PAYMENT OF CLAIMS approve payment in the amount of $1,296,681.72. Director Jones reported on his attendance at the November 14 EL DORADO COUNTY Board meeting. Topics included: consent for adverse represent- WATER AGENCY ation by Tom Cumpston, Texas Hill project, issues pertaining to the PURVEYOR REPORT water agency's separation from EI Dorado County and associated county services, and the changes in the Board that will take place in January. Director Schafer encouraged Board members to review the BOARD MEMBER REPORT recent CSDA magazine as there were several articles of relevance. Assistant General Mana_eq r/En_qineer: Paul Sciuto reported on STAFF REPORTS (� four items: `r 1) A meeting was held with representatives from EI Dorado County Board of Supervisors, and the EI Dorado County Department of REGULAR BOARD MEETING MINUTES- NOVEMBER 15, 2012 PAGE-4 � Transportation, to discuss: communication issues, project pro- STAFF REPORTS cesses, invoicing procedures, and encroachment permit require- (cont;nued) ments and interpretation of such. Regular meetings will be held to discuss projects and promote better communications. 2) A customer wrote a letter crediting three members of the Pump Crew for their role in saving her husband's life after he fell from a ladder. 3) The intertie to Lukins system is open and TJ Maxx is receiving water service. Concerns with Liberty Energy's fire system were resolved. The property owner of the TJ Maxx site does not want to pay the Lukins quarteriy bill and requested Jennifer Lukins come before the District's Board to request to reduce or eliminate these charges. 4) The permits needed to compiete the final application for funding for the Diamond Valley Ranch are being held up by the Army Corp of Engineers. A meeting was held with representatives from the EI Dorado County Water Agency and Congressman McClintock's staff to garner assistance to obtain the necessary permits. Chief Financial Officer: Paul Hughes reported the sewer unit transfer ordinance adopted in 2008 would sunset December 31. The District sent 250 letters and received lots of calis, but hardly G anyone was interested. Only a couple of customers took advantage to transfer their sewer unit(s) from one parcel to another. 3:25-3:35 P.nn. MEETING BREAK 3:35-4:10 P.►v�. ADJOURNMENT TO CLOSED SESSION AND RECONVENED TO OPEN SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION a. Pursuant to Government Code Section 54956.(b)/Conference with Legal Counsel re: existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12) No reportable Board action. b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: anticipated litigation (one case) No reportable Board action. � I E � � � � REGULAR BOARD MEETING MINUTES-NOVEMBER 15, 2012 PAGE-5 � As directed by the Board, staff compiled information related to FIRE SERVICE CAPACITY residential and commercial capacity charge coliections from CHARGE the 2012 calendar year, as well as the beginning of the 2012/ 2013 fiscal year for consideration and discussion regarding refunds before drafting an ordinance. Discussion was held regarding the potential to include retroactive refunds. It was the consensus of the Board to direct staff to prepare an ordinance with the effective date of the new charges the same date that the ordinance is enacted, without retroactive refunds included. No Board action. 4:25 P.►vt. ADJOURNMENT � Eric W. Schafer Bo d President South Tahoe Public Utility District ATTEST: -- � 2 Kathy Sharp, rk of the Boar South Tahoe blic Utility District � ' ,.-. �. __�I3 : �� ,{� � ❑ Q_ _:; �/ ' r � -�� � \ W C C s._ Q x 4 � �,, �O � � � ��=: � � � 0 o z �:. � ,� ^' � p,,x, a r 2 cn ui �°�, Q tY' CX; � U � � T � V � Q � ��.�� � � - - v � V H � Z � � � � '� O W ~ Z � ' � �- W � � J � W Fo � :, � � v J � _ � � '. '� � � � . � � o o � :_ � O Z o o � 1 V '� i� � ~ � aa � , � N � O w � � Q � ,� s _ o � % � ,, �� �, � tn � o — � UZ � � � � � � H Q cn �; L� W V� z o Q W oQ � � � = m � � � � o � W a = � z � v O � Z � s m � � ` � ° � � o � `� ` ' � � Q z �� � � ' � o .� ,� � � � 0 U Q Z � � til H e y � `r J Z�, 0, � / �=-�'; �� ,� � ��,: � � � �� � o W � � � � _ � ; �.. � � � . �� � v � � � �_..