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12/06/2012 S�vTH rAy�F � - __ ---�.= - � -�_' _ �� �eewer • 1950 •Yda�e��G'� ��C 11TILITY D�5'C� SOUTF� TAHOE PUBLIC UTILITY DISTRICT Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President 1 Chris Cefalu, Director Randy Vogelgesang, Director Kelly Sheehan, Director - i REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT DECEMBER 6, 2012 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, December 6, 2012, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. v BOARD OF DIRECTORS: ROLL CALL President Schafer, Directors Cefalu, Jones, Vogeigesang, Sheehan. Director Jones was excused, Director Sheehan was absent. STAFF: Solbrig, Sharp, Hughes, Bledsoe, Lavallee, Thiel, C. Stanley, Curtis, Eidam, Hussmann, Van Gorden, Attorney Kvistad GUESTS: Jennifer Lukins 8� Nina Lukins/Lukins Brothers Water Company, Tom Davis/City Mayor Pro-Tem, Cass Amacker Richard Solbrig presented President Schafer with a token of PRESENTATION: 2012 appreciation and thanked him for his service as 2012 Board BOARD PRESIDENT President. APPRECIATION Consent Item b. (2012 Asphalt Patching Services) was brought CORRECTIONS TO THE forward for discussion prior to Board action. AGENDA OR CONSENT CALENDAR Moved Cefalu / Second Vogel eq sanq / Jones Excused / CONSENT CALENDAR Sheehan Absent / Passed to approve the Consent Calendar � as amended: REGULAR BOARD MEETING MINUTES-DECEMBER 6, 2012 PAGE-2 � t � � a. 2012 Water Project Borrowing and Debt Refundi��g - CONSENT CALENDAR { Authorized Chief Financial Officer to execute an engagement (continued) � letter with Bartle Wells Associates, in the amount of$35,000; � b. See Consent Items Brought Forward; c. Upper Truckee River Sewer Pipeline Protection Project- s Approved Change Order No. 1 to Thomas Haen Company, � Inc., in the amount of$10,434.88; ; d. 2012 Wildwood Waterline and Bal Bijou Waterline Replacement- f Approved Change Order No. 5 to Thomas Haen Company, Inc., in the credit amount of <$35,018.85>; i e. Cold Creek Filter Plant and Ralph Tank SEZ Restoration- � � (1) Approved Project Closeout Agreement and Release of Claims for VB�C Construction, Inc., and (2) Authorized staff � to file a Notice of Completion with the EI Dorado County Clerk. � _ s ITEM FOR BOARD ACTION i � Jennifer Lukins/Lukins Water Company, and Tom Davis/City of REQUEST TO APPEAR f South Lake Tahoe, relayed to the Board that a tremendous BEFORE THE BOARD �� �� amount of money was invested to bring the TJ Maxx building up RECEIVED FROM JENNIFER ` to code. At the request of the property owner (Garfinkle), they LUKINS, LUKINS BROTHERS ; requested relief from the $4,799.80 quarferly charge for the WATER COMPANY, ; District's intertie opening for TJ Maxx by reducing or eliminating CONCERNING QUARTERLY the charge. CHARGE FOR INTERTIE OPENING FOR TJ MAXX The fee charged is a capital facilities charge (flat rate charge), � and is typical of what is charged to other customers. Lukins agreed to pay the 8-inch metered consumptive rate and capital facilities charge as described in the Temporary Water Supply Agreement that they entered into with the District on September 29, 2012. � The manner in which Lukins divides the bill between Garfinkle � r and 13 other customers being served is not the District's business. It was the consensus of the Board to deny the request. The District cannot adjust the billing for one customer, without addressing the entire rate structure. No Board action. � E � CONSENT ITEM BROUGHT FORWARD FOR DISCUSSION/SEPARATE BOARD ACTION � � � � D8�L Paving has met all the requirements of the contract. Staff 2012 ASPHALT PATCHING ( reported the number of patches necessary exceeded the SERVICES ' originai amount approved and requested the purchase order (Consent Item b.) � r i i � REGULAR BOARD MEETING MINUTES-DECEMBER 6, 2012 PAGE-3 � � be increased to cover the additional patches. Staff also request- 2012 ASPHALT PATCHING � ed entering into a Partial Closeou# Agreement and Release of SERVICES Claims for DB�L Paving, in order to keep them under contract (Consent Item b. con't.) � until spring. k � i Moved Cefalu /Second Voqel .ecLsan_q / Jones Excused /Sheehan � Absent / Passed to: (1) Authorize an increase to the D8�L Paving � Purchase Order, in the amount of $10,665.96 (for a total amount of r $52,129.76); (2) Approve the Partial Closeout Agreement and Release } of Claims (which should reflect this increase); and (3) Authorize staff ; to file a Notice of Substantial Completion with the EI Dorado County r Clerk. ` i ___ __ ITEMS FOR BOARD ACTION _ �k _ _ __ _ _ _ _ f The District wili retain the current self-insured dental plan. BB8�H SELF-INSURED DENTAL PLAN Benefit Designs, Inc., reviewed the renewal and was able to RENEWAL offset an 8% increase by making some changes to the dental k plan design. i f , Moved Schafer/ Second Cefalu / Jones Excused / Sheehan j Absent / Passed to approve: (1) Renewal of self-insured dental � r plan, with a funding level of$118.62 per employee per month; � v (2) Dental COBRA rates of$64.65 single, $129.30 employee +l, and $219.81 family. The Dental Plan is the only component left of the self-insured DENTAL INSURANCE PLAN � medical plan, and will be renewed effective January 1, 2013. DOCUMENT Terms and conditions include increased deductibles, reduced � benefit level for major services, and that preventive work will � not count toward the calendar year maximum. � Moved Voael_.ec�sana / Second Cefalu / Jones Excused / Sheehan � Absent / Passed to approve Dental Insurance Plan Document to � be effective January 1, 2013. � BB8�H has served as the District's consultants for all matters per- BB8�H BENEFIT DESIGNS � taining to the self-insured medical and dental plan. The District is CONTRACT no longer going to be self-insuring the medical component of the health plans, effective January 1, 2013. As such, a reduced level of service is needed from BB8�H. Services will include consulting regarding dental claims, exceptions requested, tracking utilization throughout the year, and preparing renewal information at the � end of the plan year. BBB�H is proposing to provide these services � � for a cost of $2 per employee, or an estimated $2,808 per year, for a savings of just over$12,000 per year. f t � REGULAR BOARD MEETING MINUTES-DECEMBER 6, 2012 PAGE-4 ( Moved Schafer / Second Cefalu / Jones Excusec� / Sheehan BB8�H BENEFIT DESIGNS v Absent / Passed to approve change in contract to provide CONTRACT dental consulting and general medical consulting at a rate (continued) of $2 per employee per month. The Board previously postponed scheduled increases to the SCHEDULED CAPACITY water and sewer capacity charges five times (five separate CHARGE INCREASES six-month terms). Currently, effective January 1, 2013. capacity charges are scheduled to increase 36%for water, and 16%for sewer. The increase to water is the fifth and final step increase developed in the 2006 Water Capacity Charge Study. This increase to sewer is the fourth of six step increases developed in the 2008 Sewer Capacity Charge Study. Staff requested direction regarding the desire to implement scheduled capacity charge increases. The Board directed staff to: place this item on the January 3, 2013, Board agenda; bring forward a separate ordinance that relates to fire capacity charge on the December 20, 2012, Board agenda; and begin accepting deposits for fire capacity charges rather than require payment of the entire fee up front. � No Board action. Moved Voqelqesanq /Second Cefalu / Jones Excused / PAYMENT OF CLAIMS Sheehan Absent to approve payment in the amount of $1,909,974.15. Water and Wastewater Operations Committee: The committee STANDING COMMITTEE met December 3. Minutes of the meeting are available upon REPORTS request. Finance Committee: The committee met November 26 to discuss the dental insurance plan. Director Vogel eq SQnq reported there is disagreement about BOARD MEMBER REPORTS financial disbursements from the redevelopment projects. Director Schafer reported on the California Association of Sanitation Agencies Fed/Leg Committee conference call he took part in. Planning for the Washington D.C. conference is underway. The District received funding to hire a consultant to develop EL DORADO COUNTY green energy grant ideas for Alpine County (wind, solar, etc.). WATER AGENCY REPORT � The water agency is supportive of the District's efforts. The next meeting will be held December 12. � i i : REGULAR BOARD MEETING MINUTES- DECEMBER 6, 2012 PAGE-5 � � Richard Solbria reported he attEnded the Meyers Community GENERAL MANAGER meeting to convey upcoming projects of interest. He also REPORTS reported a formal agreement was reached in the Liberty Energy electrical rates intervention case. Customer Service Manaqer: Tim Bledsoe reported the issue STAFF REPORTS Garrick Terrell brought up at the November 15 Board meeting regarding the sewer lateral at 700 EI Dorado Avenue has been resolved. Now the problem of the meandering creek on the lot owned by the California Tahoe Conservancy must be addressed since it is jeopardizing the integrity of the District's € sewer main. r Chief Financial Officer: Paul Hughes reported the Aspens low-income project proponents have returned, and will come to the January 17 Board meeting to request approval � of a formal fee deferral agreement. He also reported he met with Randy Lane concerning the status of the convention center project area. 3:25-3:35 P.rv�. MEETING BREAK �,, 3:35-4:30 P.n�. ADJOURNMENT TO CLOSED SESSION AND RECONVENED TO OPEN SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: anticipated litigation (one case) No reportable Board action. b. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12) No re�ortable Board action. 4:30 P.►v�. ADJOURNMENT Eric W. Schafer, Bo President � , - South Tahoe Public Utility District ATTEST: ���-Z Kathy Shar Clerk of the B ard � South Tahoe Public Utility District � � � -� � ,«� ,� �-- � � w � �� � � � � .�� � � +� ,� ,r^�� �-� � � :;. � C.J � � � ; _ _ ���� � � , � H H � ��k: J � � ��• fn W Q.� ZV � OQ ~ Z Z � W J . H- LLI E— Z � � � �. �J _ � - LLJ W � o > � �i' � _ � o � .,� � � � � � o � . � 3`' `� o z oo �� � � �� J. 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