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12/20/2012 �ovTH rAHO� -��:__ ..::-a.:;;= -y.� -� - - -- -�.�-= � S�OWe� • 1950 •'Ns�e�`G� �� e��C UTILITY D�5'C� SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er Eric W.Schafer, President BOARD MEMBERS James R. Jones, Vice President Chris Cefalu, Director Randy Vogelqesang, Director Kelly Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT DECEMBER 20, 2012 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, December 20, 2012, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. � BOARD OF DIRECTORS: ROLL CALL President Schafer, Directors Cefalu, Jones, Vogelgesang, Sheehan STAFF: Solbrig, Sharp, Sciuto, Cocking, Ryan, Morse, Henderson, Eidam, C. Stanley, Johnson, Curtis, Cotulla, Attorney Kvistad G U EST: Cameron Falls Action Item b.b. (Request to Appear Before the Board Received CORRECTIONS TO THE from Brandon Hill, Edgewood Companies, Concerning Deferral AGENDA OR CONSENT of Sewer Capacity Fees until Development is Initiated) was CALENDAR removed from the agenda as requested by Mr. Hill. Moved Voaelqesanq /Second Cefalu / Passed Unanimously CONSENT CALENDAR to approve the Consent Calendar as submitted: a. TRPA (Tahoe Regional Planning Agency) Mitigation Payment- Authorized payment to TRPA in the amo�nt of $27,392.95 for 5% mitigation fee on new sewer connections; b. Headworks Replacement Phase 2 Project- Approved Change � Order No. 7i to GSE Construction Company, Inc., in the amount of $54,310; REGULAR BOARD MEETING MINUTES-DECEMBER 20, 2012 PAGE-2 � c. 2010 Filter Rehabilitation Project-Approved Change Order CONSENT CALENDAR � C,, No. 4 to ERS Industrial Services, in the amount of$6,567.46; (continued) � � d. Luther Pass Power and Control Evaluation- Approved proposal e from GHD for engineering services, in the amount of $74,816; � � ► e. Remote Terminal Unit (RTU) Replacements- (1) Found purchase � of Motorola ACE 3600 RTUs to be excepted from bidding, as � a standardized item, matching or compatible with the District's � existing equipment; and (2) Approved purchase of three RTUs � from Global Data Specialists, Inc., in the amount of$15,346.19; f � � f. Wastewater Treatment Plant Concrete and Coatings Evaluation - ► Authorized Task Order to HDR, Inc., for planning and design, in the amount of $170,602; g. 2013 Washington D.C. Legislative Advocacy- Authorized execution of contract with ENS Resources, Inc., in the amount of $79,296; ; � h. CASA (California Association of Sanitation Agencies) -Authorized � i execution of contract with ENS Resources, Inc., in the amount of$79,296; ! � `r i. Approved Regular Board Meeting Minutes: November 15, 2012. ; _ ITEMS FOR BOARD ACTION_ __ _ _ � � Director Vogelgesang recused himself from participation REQUEST TO APPEAR t � in this item due to a potential conflict of interest and left the BEFORE THE BOARD � room at this point. (He has provided engineering services to RECEIVED FROM , Mr. Falls in the past.) CAMERON FALLS ' CONCERNING FEES � Cameron Falis, who originally appeared before the Board on RELATED TO INSTALLATION November 15, presented this revised request that his bill be OF DOMESTIC AND FIRE � adjusted to reflect a refund of $297.34 for installation of a LINE SERVICE � domestic and fire line service, plus an additional credit of $150.00 for half of the City excavation fee, for a total refund i of$447.34. F r ess District's fees char ed � Staff explained the installation p oc , g , and how City excavation fees were determined. They also i reported that a reduction in the bill had previously been made. ; After a lengthy discussion, it was recommended that the City t � excavation fee be billed per staff's recommendation. i � Moved Cefalu / Second Sheehan / Voc�el eq sanc� Abstained / I Schafer and Jones Voted No / Motion Failed to refund Mr. Falls i a total of $297.34 for domestic and fire line service installation. e t I � REGULAR BOARD MEETING MINUTES-DECEMBER 20, 2012 PAGE-3 � Moved Schafer / Second Cefalu / Vogel.eq sanq Abstained / REQUEST TO APPEAR Jones Voted No / Passed to reconsider the motion. BEFORE THE BOARD RECEIVED FROM Moved Schafer/ Second Cefalu / Vogelqesanq Abstained / CAMERON FALLS Jones Voted No / Passed to refund Mr. Falls $297.34 as partial (continued) refund of the District's charge for installation of domestic and fire line service. 2:23 p.m.- Director Vogelgesang rejoined the meeting at this point. PUBLIC HEARING 2013 STATE STREET WATERLINE PROJECT President Schafer opened the Public Hearing at 2:25 p.m. to receive comments on the project. � The proposed waterline project includes the installation of � 17,696 feet of 12-inch, 8-inch, and 6-inch waterline on the following streets: Tahoe Keys Blvd., Michael Dr., Texas Ave., Arizona Ave., Colorado Ave., Utah Ave., Montana Ave., � Wyoming Ave., Idaho Ave., Washington Ave., Oregon Ave., � California Ave., and Jeffery St. The project will replace old, ( undersized pipes with a significant improvement to fire flows i � and reduction in frequency of leaks. � As provided by Resolution No. 2904-12, staff recommended that this project be deemed "substantially complex" meriting a retention of 10% of the total contract amount based on the following: • The Lake Tahoe Basin is a unique area, which, due to high environmental sensitivity, is highly regulated by TRPA; • Based on limited construction season (May 1-October 15) within the Lake Tahoe Basin, the project must be timely completed without benefit of time extension. No public comments were received and the Public Hearing was closed at 2:30 p.m. Moved Jones /Second Sheehan / Passed Unanimously to: (1) Find that pursuant to facts described in the staff report the project is substantially complex and require a 10% retention � limit; and (2) Authorize staff to advertise for construction bids. � Municipal Financial Services and staff worked together to WATER CAPACITY CHARGE develop a new approach, and assumptions to determine FOR PRIVATE FIRE specifically, the impact of fire sprinklers to the District's water PROTECTION SERVICE � system. Results were presented at the November 1 Board meeting and staff was directed to develop the necessary ordinance for the Boar to consider. 4 ! i REGULAR BOARD MEETING MINUTES-DECEMBER 20, 2012 PAGE-4 / Moved Cefalu /Second Vogelaesanq / Passed UnanimouslY WATER CAPACITY CHARGE �, to enact Ordinance 543-12 regarding water capacity charges FOR PRIVATE FIRE for private fire protection and amending Administrative Code PROTECTION SERVICE � Section 3.1.49(C) and superseding Ordinance No. 497-06. (continued) � ; Moved Jones /Second Cefalu / Passed Unanimousl� to ELECTION OF BOARD � elect Eric Schafer as Board President for 2013 calendar year. OFFICERS ' Moved Cefalu / Second Vogelgesang / Passed Unanimously to ELECTION OF BOARD elect James Jones as Board Vice President for 2013 calendar OFFICERS year. Moved Vogel_ec�sang /Second Sheehan / Passed UnanimouslX PAYMENT OF CLAIMS to approve payment in the amount of$1,099,385. � � Donielle Morse gave a PowerPoint presentation covering the PRESENTATION: WATER '• Water Conservation Program: grant funding, efficiency rebates, CONSERVATION ! water meter conservation, and educational efforts. PROGRAM UPDATE 4 t � Capital Improvement Proqram Ad Hoc Committee: The AD HOC COMMITTEE � committee met December 17 to discuss the development of REPORT 4 a 10-year and 20-year Capital Improvement Plan that is based on risk analysis. The benefits of the Asset Management Program, ( and revenue generation ideas were also discussed. ; � ! Director Vogelaesanq reported the Redevelopment Oversite BOARD MEMBER REPORTS � Committee was tasked with selling the lot on the corner of � Ski Run Blvd. and Highway 50. He also reported on the possible election changes in the future affecting the Lake Tahoe Unified School District and Lake Tahoe Community College as a result of the California Voters Right Act. The District will not likely make � any changes. � Director Jones reported on his attendance at the ACWA/JPIA � (Association of California Water Agencies Joint Powers Insurance ` Authority) meetings where he attended several breakout sessions. � He also reported on current state and federal activities. ACWA Region 3 and the Mountain Counties Water Resources Agency met in a joint session to discuss issues common to the Sierras. � ! The agency met and discussed the Texas Hill Reservoir property. EL DOARDO COUNTY � It was determined that the District does not stand to receive any WATER AGENCY k money if the property is ever sold since it entered into a settle- PURVEYOR REPORT � ment with the agency in the early 1990s which declares all other agreements to be null and void. � � i � Assistant General Manaqer/ En iq neer: Paul Sciuto introduced STAFF REPORTS ; Shannon Cotulla, the new Engineering Department Manager, to the Board. i 4 I REGULAR BOARD MEETING MINUTES-DECEMBER 20, 2012 PAGE-5 � District Information: Dennis Cocking reported on the status of STAFF REPORTS the Retirement Health Savings Plan, and on the Customer (continued) ! Satisfaction Survey. � 3:40- 3:50 P.nn. ADJOURNMENT TO � CLOSED SESSION AND � RECOVNED TO OPEN � SESSION � _ __ _ _ _ _ � ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION � � a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: � existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT � Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12) : � � No reportable Board action. E E b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CVO6-0055-GW, United States District Courf for the Central District of California. � r No re�ortable Board action. � i c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was i held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al. No reportable Board action. � 3:50 P.nn. ADJOURNMENT � � �,,,,'' .� �oJ' Er'c . Schafer, Boar President h Tahoe Publi tility District ATTEST: � � `, Kathy Sharp lerk of the B ard South Tahoe ublic Utility District �; ,� � �� W O �� � �' Q �- �`<` ,.� . ���� - �h�,W ,�_°. � �° � � �: Q ' FW- � /''.W#A G 0 �`"Q �`' ��� : lA W ¢. °� Z V '�, � OQ � �W ��: . F" � � W ~ Z p �i G W � � �f 2 Z _ � � ��v� � � ° � '����w: � ''u1 A/ 7 � O ` O O (- � U � O w � � Q _ o � �, � Z . 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