10-02-97SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robert Baer, General Manager Richard Solbrig, Assistant Manager
Christopher H. Strohm, President BOARD MEMBERS James Jones, Vice President
Robert Mason, Director Mary Lou Mosbacher, Director Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
OCTOBER 2, 1997
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session October 2,
!997, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Strohm, Directors Jones, Mason, and
Mosbacher. Director Wallace arrived late.
ROLL CALL
STAFF:
Baer, Solbrig, McFarlane, Sharp, Bird, Rieger, Noble,
Garcia, Schroeder, Hydrick, Hoggatt, and Attorney Neese.
GUESTS:
Ivo Bergsohn/AGRA Earth and Environmental, Inc.,
Pembroke Gochnauer, David Kelly, Florence Donovan,
Lisa Dernbach/Lahontan RWQCB, Dennis Carpenter,
and Louise Brown.
Consent Items 3, 4, 6, and 7 were brought forward for
discussion prior to Board action.
Moved Jones/Second Mason/Wallace Absent/Passed
to approve the Consent Calendar as amended:
CORRECTIONS TO THE AGENDA OR
CONSENT CALENDAR
CONSENT CALENDAR
.',/Director Wallace arrived at this point in the meeting.)
ST007274
REGULAR BOARD MEETING MINUTES - OCTOBER 2, 1997 PAGE - 2
1) Authorized implementation of the two-week
disconnection procedures for delinquent
sewer and/or water accounts;
2)
Approved contract with All American Cleaning
Services for janitorial services in the monthly
amount of $2,525;
5)
Authorized additional payment to Hatch and
Parent to complete ordinance project in the
amount of $12,500;
8)
Flagpole Booster Pump Station Electrical
Service - Authorized payment to Sierra Pacific
Power to extend three-phase electrical service
to the site in the amount of $12,279;
9) Authorized staff to advertise for bids for
portable electrical load bank.
CONSENT CALENDAR
(Continued)
CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION
Director Mosbacher questioned acquiring this tractor as
a lease/purchase rather than an outright purchase. Staff
stated this item was not included in the budget as a cash
purchase. Rather than deducting the purchase amount
from the operating reserves, a lease/purchase was found
to be a better alternative since interest rates charged
would be comparable to interest earned.
Moved Jones/Second Strohm/Mosbacher Voted No/
Passed to award lease/purchase of a new Ford tractor to
the lowest responsive, responsible bidder, Carter Agri
Systems, in the amount of $60,559.79.
Louise Brown came to dispute ownership of the leaking
valve located on her property. She maintains that the
valve is owned by the District, despite staff's confirmation
it belongs to the property owner. The Board directed
staff to test the leak for chlorine to eliminate the pos-
sibility that the leak may be a result of an underground
spring.
TRACTOR ACQUISITION
FOR ALPINE COUNTY FACILITIES
(Consent Item 3)
WATER DISCONNECTION PRO-
CEDURES: FAILURE TO REPAIR
LEAK IN PRIVATE PLUMBING ON
PROPERTY LOCATED AT 2524
WILLIAMS AVENUE, APN 31-113-08
(Consent Item 4)
ST007275
REGULAR BOARD MEETING MINUTES - OCTOBER 2, 1997 PAGE - 3
Moved Jones/Second Mason/Passed Unanimously
to direct staff and the Operations Committee to review
this item and to present their recommendation at the
next Regular Board meeting.
The property owner failed to purchase additional sewer
capacity to accommodate increased seating at the
property. Director Mosbacher questioned if outdoor
seating was included in this. Staff responded all seating,
indoor and outdoor, must be included, per District ordi-
nance. The property owner is aware that if the outdoor
seating were removed, no additional capacity would be
required at this property.
Diane Noble noted a workshop will be held 11/13/97 to
specifically address this type of issue. Public input is
encouraged.
Moved Mosbacher/Second Jones/Passed Unanimously
to direct staff to send a letter to the property owner out-
lining the options available: removal of the excess
seating to accommodate 40, as originally stated in
their plans, or acquire additional sewer capacity to
accommodate the increased seating.
Diane Noble reported the property owner at 3141
Emerald Bay Road, APN 34-331-28, recently acquired
a portion of the old Caltrans highway property in front of
the Meyer's Station. The District currently has a 4-inch
water main that runs along the 40-foot strip of property.
The property owner's representative developed language
to allow the District access to the water line. Attorney
Neese reviewed the document and made revisions to
standardize it with other District easement agreements.
Moved Strohm/Second Mason/Passed Unanimously
to approve final easement agreement.
WATER DISCONNECTION PRO-
CEDURES: FAILURE TO REPAIR
LEAK IN PRIVATE PLUMBING ON
PROPERTY LOCATED AT 2524
WILLIAMS AVENUE, APN 31-113-08
(Consent Item 4 Continued)
WATER DISCONNECTION PRO-
CEDURES: FAILURE TO PAY OR
REMOVE UNREPORTED SEWER UNIT
ON PROPERTY LOCATED AT
3214 HIGHWAY 50, APN 34-321-17
(Consent Item 6)
UTILITY EASEMENT
(Consent Item 7)
ITEMS FOR BOARD ACTION
Ken Schroeder reported the concrete encasement is
exposed on the gravity sewer line that crosses the
UPPER TRUCKEE RIVER SEWER
CROSSING EMERGENCY REPAIR
ST007276
REGULAR BOARD MEETING MINUTES - OCTOBER 2, 1997 PAGE - 4
Upper Truckee River (near the intersection of South Upper
Truckee Road and Morton Drive) and is in danger of being
washed out. This portion of the line (the line itself is still in
tact) carries sewer flows from Grass Lake Road. Schroeder
distributed pictures showing the damage. Ed Wallace,
Northwest Hydraulics, recommended protecting the line by
placing large rocks downstream, and placing
smaller rock and cobbles over the line. It is imperative
repairs be made as soon as possible, while the river levels
are Iow, and before winter arrives. Rock will be hauled
immediately from Harvey Place. Fish and Game permits,
and Lahontan and TRPA approval must be obtained prior
to placing the rock. Solicitation of bids by following the
formal requirements of the Public Contract Code would
delay the repair process. Staff recommended seeking pro-
posals from several contractors who have performed work
for the District and already have approved insurance docu-
ments in place.
UPPER TRUCKEE RIVER SEWER
CROSSING EMERGENCY REPAIR
(Continued)
Attorney Neese presented the legal requirements neces-
sary to declare this an emergency item. Along with
Schroeder, it was determined an emergency exists, per
the framework contained in Resolution No. 2659.
Moved Strohm/Second Jones/Passed Unanimously to
adopt Resolution 2659/Declaring an Emergency, Authoriz-
ing Contracts without Bids, Delegating Authority to Order
Emergency Action and Determining CEQA Exemption.
Rick Hydrick and Ivo Bergsohn/AGRA Earth and Environ-
mental, Inc., presented preliminary findings of the first
phase of the South Y Groundwater Contamination Inves-
tigation. The results are contained in AGRA's report, on
file at the District. The sampling results from Phase 1 are
inconclusive. Potential sources of groundwater contamina-
tion were not identified. Additional phases will be required
to identify objectives resulting from the first phase of the
investigation. Hydrick outlined costs for work performed to
date, and additional costs anticipated for future phases of
the investigation. These costs will be paid from the District's
contingency fund, which will be reimbursed from contributions
from the County Water Agency and Lahontan.
SOUTH Y GROUNDWATER
CONTAMINATION INVESTIGATION
ST007277
REGULAR BOARD MEETING MINUTES - OCTOBER 2, 1997 PAGE - 5
Moved Strohm/Second Jones/Passed Unanimously to
authorize Phase 2 and 3 of investigation and corres-
ponding change orders.
4:00 p.m.
4:05 p.m.
Moved Wallace/Second Jones/Mosbacher Abstained/
Passed to approve payment in the amount of
$765,178.15. (Director Mosbacher abstained due to
a potential financial conflict.)
Finance Committee: The committee met September 25
to review results of the self-funded medical insurance
audit, and the 1996/97 fiscal year. Rhonda McFarlane
summarized the audit results and the current status of
the medical insurance plan.
Planning/Ordinance Committee: A Board Workshop
will be held November 13 to gather public input regard-
ing sewer units billing schedules.
County Water A,qency/EDWPA Committee: The
committee met October 2 regarding revisions to the Five-
Year Cost Sharing Agreement, and funding for the Texas
Hill property.
LAFCO/Constitutional Revision: Roseanne Chamberlain,
LAFCO's executive officer, introduced herself to staff
on September 24. The District's map showing the areas
to be annexed was submitted to the County Surveyor's
office to ensure it meets their standards.
Legislative Funding Committee: The committee met
September 30 with Holland and Knight to track the
progress of the proposed funding bill. The House
and Senate will vote this week, and the President is
expected to sign it soon thereafter.
Manager Baer reported that several agencies around
the Tahoe basin have formed a group to address sewer-
lng within sensitive areas near the Lake Tahoe.
SOUTH Y GROUNDWATER
CONTAMINATION INVESTIGATION
(Continued)
MEETING BREAK
MEETING RESUMED
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
ST007278
REGULAR BOARD MEETING MINUTES -OCTOBER 2, 1997
PAGE - 6
Baer reported on his attendance at the Presidential
Deliverables meeting. The USFS coordinated the meet-
lng to receive reports on actions taken since the Presi-
dential Summit. The group also reported on anticipated
funding needs over the next five years.
BOARD MEMBER AD HOC
COMMITTEE REPORTS
(Continued)
FEMA Ad Hoc Committee: Rhonda McFarlane reported
on the status of the District's appeal filed with Region 9.
Director Jones reported on his attendance at the ACWA
Subcommittee meeting, where MTBE was a major topic of
discussion. He will contact UNR for a copy of the study
of gasoline constituents in Lake Tahoe, conducted by
Professor Glenn Miller.
Manager Baer reported on four items:
1) No action has been taken by the El Dorado County
Board of Supervisors regarding the Rare Plant Preserve.
2) Nancy Lungren and Assemblyman Oiler would like to
meet with the District on October 27.
3) Staff will seek Board approval for the A-line project
at the October 16 meeting. Bids for the project will be
opened November 18.
4) ECC is hosting a candidates forum October 21 at
the Recreation Center. Director Mason is retiring from
the Board. His seat is being contested by Pembroke
Gochnauer and David Kelly. Florence Donovan is
challenging incumbent Director Jones. President
Strohm is running unopposed.
BOARD MEMBER REPORTS
GENERAL MANAGER/STAFF
REPORTS
Rick Hydrick, using overhead slides, showed where the
Terrible Herbst plume may be located. Five geoprobes
will be drilled in the general vicinity to test for PCE.
Richard Solbrig reported on the status of the remaining
emergency project:
STATUS OF EMERGENCY PROJECT
Millich Ditch/Snowshoe Thompson Ditch No. 1 Emer-
gency Proiect of March 20, 1997. - Agreements have
been signed that will allow Millich Ditch to be put into
operation. The project, which was delayed because of
a disagreement between the contractor and Soil Con-
servation Service, will go to bid next week. Resource
Concepts is making corrections to the plans, based on
ST007279
REGULAR BOARD MEETING MINUTES - OCTOBER 2, 1997 PAGE - 7
Alpine County's concerns. The overflow structure on
the combined ditch will be included. A letter was sent
to FEMA requesting an improved project status on the
ditch repair, so the money they approved can be used for
this pipeline project. Construction is expected to begin
this fall.
5:05 P.M.
5:10 P.M.
6:30 P.M.
STATUS OF EMERGENCY
PROJECT
(Continued)
MEETING BREAK
MEETING RESUMED AND
ADJOURNED TO CLOSED SESSION
RECONVENE TO REGULAR
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
The Board directed legal counsel regarding this item.
No Board action.
The Board directed legal counsel regarding this item.
No Board action.
The Board directed negotiators regarding this item.
No Board action.
The Board directed negotiators regarding this item.
No Board action.
6:35 P.M.
Pursuant to Section 54956.9(b) of
California Government Code/
Conference with Legal Counsel -
Anticipated Litigation (one case)
Pursuant to Section 54956.9(a) of
California Government Code/
Conference with Legal Counsel
Existing Litigation (one case):
Utility Boring, Inc. vs. STPUD,
El Dorado Superior Court Case,
SV-1204
Pursuant to Section 54957.6 of
California Government Code/
Conference with Labor Negotiators
re: STPUD Management Staff
Pursuant to Section 54957 of
California Government Code/
Public Employee Performance
Evaluation for Unrepresented
Employee: General Manager Position
ADJOURNMENT
ST007280
REGULAR BOARD MEETING MINUTES - OCTOBER 2, 1997 PAGE - 8
Christopher H. Strohm, President of Board
South Tahoe Public Utility District
ATTEST:~~¢~--'~/3~
~~lerk of the B~'ard/Executive Secretary
South Tahoe Public Utility District
ST007251
REGULAR BOARD OF DIRECTORS MEETING
GUEST SIGN-IN SHEET
IN ACCORDANCE WITH THE BROWN ACT:
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
ST057220