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09-18-97 SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Robert Baer, General Manager Richard Solbrig, Assistant Manager Christopher H. Strohm, President BOARD MEMBERS James Jones, Vice President Robert Mason, Director Ma Lou Mosbacher Duane Wallace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTEMBER 18, 1997 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session September 18, 1997, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Strohm, Directors Wallace, Mason, and Mosbacher. Director Jones was excused. ROLL CALL STAFF: Baer, Solbrig, McFarlane, Sharp, Hydrick, Schrempp, Bird, Taylor, Noble, Rieger, Garcia, and Attorney Neese. GUESTS: Jack Brower/Sizzler; Jim Vasey, Toni Compston, Mike Compson, Don Bently/Bently Agridynamics; Scott Brooke/ Brooke and Shaw; Robert Dodds/Lahontan RWQCB; Denny Weimer; Bud Raymond; David Kelly; Pembroke Gochnauer; Linda Thompson; and Joyce Blackstone. President Strohm reported there were no lost time accidents during the last six-months at the WVVTP. Pembroke Gochnauer came before the Board to encourage support for the Recreation JPA. COMMENTS COMMENTS FROM THE AUDIENCE ST007282 REGULAR BOARD MEETING MINUTES -SEPTEMBER 18, 1997 PAGE -2 Jack Brower reported he is willing to proceed with the installation of the 2,500 gallon grease interceptor before October 15, provided a monetary contribution from the District is credited to Sizzler's account. The idea of offer- ing an equipment rebate program in the future had pre- viously been discussed by staff and the Operations Committee, but has not been implemented. Mr. Brower stated he would request an extension to June 1, 1998, to complete the work if such a program could not be committed to. President Strohm stated it was premature to offer a rebate program and staff concurred it was also premature to extend such a credit. Staff assisted Mr. Brower in determining where the lines in the Sizzler Restaurant drain to. Mr. Brower then solicited additional bids to install the interceptor and to remove the restrooms from the drain line. The lowest bid amounted to $18,634. The Operations Committee reviewed this item and it was their recommendation that an extension be granted until June 1, 1998, and a bond in the amount of $18,634 be required to guarantee the work is done by that time. The level of risk caused by delaying the installation of the interceptor was discussed. Staff will monitor the grease build-up in the affected portion of the collection system if an extension is granted. This item will be brought back before the Board in June 1998 if the work is not done. Under- ground Repair will increase the frequency of cleaning in this area. Mr. Brower will attempt to have the work com- pleted by October 15. President Strohm clarified that, in the event a rebate pro- gram was not developed and implemented, the work would still need to be performed by June 1. If, and when, a rebate program is developed, Mr. Brower would be retroactively eligible. He invited Mr. Brower to participate in developing the program. Moved Strohm/Second Wallace/Jones Excused/Passed to grant an extension until June 1, 1998, to complete the installation of a 2,500 lb. capacity grease interceptor at Sizzler with no bond required, and with the understanding if the work is not completed by June 1, the Sizzler will be disconnected. REQUEST TO APPEAR BEFORE THE BOARD: JACK BROWER/ SIZZLER RESTAURANT ST007283 REGULAR BOARD MEETING MINUTES -SEPTEMBER 18, 1997 PAGE -3 Representatives from Bently Agridynamics gave a visual presentation outlining their effluent distribution concept. Mr. Bently grows a commercial feed product and would like to use the District's effluent to irrigate approximately 4,500 acres in Nevada. They would like to secure at least a 30-year commitment from the District. Hal Bird pointed out Mr. Bently and staff are only exploring the possibility at this point. Scott Brooke, who represents Mr. Bently, stated they would like to investigate the ability to use effluent and expose the Nevada EPA to that pos- sibility too. Bird stated there many things to consider before committing the effluent for future uses. 3:25 P.M. 3:40 P.M. This item was removed from the agenda, as the situation has been satisfactorily resolved. Consent Item 1 was brought forward for a separate vote. Consent Item 2 was brought forward for discussion prior to Board action. Moved Mosbacher/Second Wallace/Jones Excused/ Passed to approve the Consent Calendar as amended: 3) Authorized implementation of the two-week discon- nection procedures on the property located at 3132 Highway 50, APN 34-323-06, for failure to per- form annual backflow assembly test; 4) Authorized implementation of the two-week discon- nection procedures on the property located at 2140 Dunlap, APN 23-311-40, for failure to perform annual backflow assembly test; 5) Authorized implementation of the two-week discon- nection procedures on the property located at 3668 Lake Tahoe Blvd., APN 27-071-091, for failure to perform annual backflow assembly test; REQUEST TO APPEAR BEFORE THE BOARD: BENTLY AGRIDYNAMICS MEETING BREAK MEETING RESUMED REQUEST TO APPEAR BEFORE THE BOARD: RON SOLOMON RE: PROPERTY LOCATED AT 625 GLORENE AVE. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDAR ST007284 REGULAR BOARD MEETING MINUTES -SEPTEMBER 18, 1997 PAGE -4 6) A-Line Project: Approved agreement with American Golf Corporation in the amount of $15,733 for pave- merit replacement; 7) Authorized Board President to execute letter to U.S. EPA outlining District's concerns regarding the radon rule-making process; 8) Approved District standards for pump station vs. gravity sewer selection criteria; 9) Approved Regular Board Meeting Minutes of 8/21/97. CONSENT CALENDAR (Continued) CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION Diane Noble reported this item came before the Board twice in the last year. The property located at 984 San Jose Ave. has been served by an illegal water connec-. tion. Staff determined a separate water connection was required. Property owner, Denny Weimer, assured staff of his compliance since June 1996. Staff extended the deadline to August 1996, as a courtesy. The extended deadline was not met. The Board then granted another extension, based on a request by the owner last fall, where he committed to be in compliance by the summer of 1997. As of September 17, 1997, the owner had not yet met his obligation to the Board. The options available to him are: hooking up to the 1" set- vice line he installed last year, or dig a new well. Mr. Weimer estimated that hooking up to the 1" line would cost $2,000. On September 12, 1997, District staff received a copy of a proposal to drill a well in the estimated amount of $10,000. Mr. Weimer believes the estimate is too high and is unwilling to have the well drilled. Staff recommended implementation of the two-week disconnection procedures. Mr. Weimer came before the Board to request another extension. He explained because of extensive land- scaping installation, hooking up to the District's water supply would be too costly. He intended to have a well drilled by July. Two weeks ago, his well driller notified him that he would be unable to perform the work this season. It is now too late to hire a different driller to WATER DISCONNECTION PRO- CEDURES: FAILURE TO ABANDON ILLEGAL WATER CONNECTION (Consent Item 1) ST007285 REGULAR BOARD MEETING MINUTES -SEPTEMBER 18, 1997 PAGE -$ perform the work by October 15 and asked that the dead- line be postponed until next year. Moved Mason/Second Mosbacher/Jones Excused/ Passed to authorize implementation of the two-week disconnection procedures on the property located at 984 San Jose Avenue, APN 26-083-051. Moved Mosbacher/Second Wallace/Strohm Abstained/ Jones Excused/Passed to authorize implementation of the two-week disconnection procedures on the property located at 900 Ski Run Blvd., APN 27-690-06. (President Strohm abstained from voting due to a potential financial conflict.) WATER DISCONNECTION PRO- CEDURES: FAILURE TO ABANDON ILLEGAL WATER CONNECTION (Consent Item 1 con't.) WATER DISCONNECTION PRO- CEDURES: FAILURE TO PERFORM ANNUAL BACKFLOW ASSEMBLY TEST (Consent Item 2) ITEMS FOR BOARD ACTION Moved Mason/Second Strohm/Jones Excused/Passed to authorize additional funds in the amount of $8,000 for consultants to assist with securing federal funds. Rick Hydrick reported on the results of the first phase of the investigation. Originally the MTBE and PCE investigations were separate projects. It is now necess- ary to combine them in order to efficiently use the Geoprobe drilling and mobile lab for the investigation. The District will be reimbursed by the County Water Agency. Moved Strohm/Second Wallace/Jones Excused/Passed to authorize expenditure of $21,915.55 to Agra Earth and Environmental for project field management. Richard Solbrig reported two bids were received for this project at the September 17 bid opening. Moved Mason/Second Strohm/Jones Excused/Passed to award contract to the lowest responsive, responsible bidder, G. B. Construction, in the amount of $158,538.98. Moved Wallace/Second Strohm/Jones Excused/Passed to approve payment in the amount of $545,704.77. Water and Wastewater Operations Committee: The committee met September 15 and discussed several items on this agenda. Minutes from the meeting are available upon request. FEMA FUNDING FOR THE PONDEROSA PUMP STATION SOUTH Y GROUNDWATER INVESTIGATION 1997 PAVING AND SEALING PROJECT PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS ST007286 REGULAR BOARD MEETING MINUTES -SEPTEMBER 18, 1997 PAGE -$ Executive Committee: The committee met in closed session to discuss personnel matters. Plannin.q/Ordinance Committee: The committee received a draft of the consolidated ordinances for review and comments. County Water Agency/EDWPA Committee: The committee met regarding the Five-Year Cost Sharing Agreement and Texas Hill property. Manager Baer reported a unique soil situation exists near Shingle Springs that creates rare plant life species. The Water Agency Manager is recommending this section of land be set aside to mitigate future growth. The County CAO is recommending that the County Water Agency provide $450,000 in funding for this project, which would deplete the Water Agency's reserve fund. Baer will attend the next Board of Super- visors' meeting to object to taking the Water Agency's funds to use for this purpose. LAFCO/Constitutional Revision Committee: Manager Baer reported staff engineer, Chris Twomey, and Gary Schnakenberg have completed surveying the property to be annexed and will submit the map to LAFCO for approval. FEMA Ad Hoc Committee: The committee met September 17. A letter from FEMA was received formally denying the District's request for funding of the Ponderosa Pump Station. The District will appeal their decision to FEMA Region IX. Director Mason reported the ECC is still interested in installing a gate on the portion of Meadow Crest Road that runs in front of the VVVVTP. An official description and survey of the road will be done. Director Mosbacher reported on three items: 1 ) She was disappointed to read in the Operations Committee minutes that the radio system project may be broken into two segments, which would circumvent Board discussion. 2) She questioned where the inflation report came from that she received in her mail. (Director Wallace distributed this report.) BOARD MEMBER STANDING COMMITTEE REPORTS (Continued) BOARD MEMBER AD HOC COMMITTEE REPORTS BOARD MEMBER REPORTS ST007287 REGULAR BOARD MEETING MINUTES - SEPTEMBER 18, 1997 PAGE - 7 3) A meeting is needed to discuss the status of the self- funded medical insurance plan. President Strohm re- sponded that the committee had already planned to make a full report to the Board, after results of the audit are known. BOARD MEMBER REPORTS (Continued) President Strohm reported the structure of the Board included faith in the committee system structure, which are formed for the purpose of delving into matters in great detail and then making reports to the full Board. Committees recently addressed the radio system and the self-funded insurance issues brought up by Director Mosbacher. Director Wallace reported on two items: 1 ) Developers of the Safeway remodeling project in Tahoe City are encountering problems between Lahontan, TRPA, and the League to Save Lake Tahoe. The overlapping of regulations in the basin is a hot topic that should be addressed. 2) Senator Feinstein proposed writing a bill giving Lake Tahoe a special designation. It appears the bill is designed to bypass the lengthy process required to get funding for certain projects. 3) Action on items agreed to during the Presidential Summit must be submitted soon. Several agencies are proposing to write amendments to the items agreed upon, which will only impede the process. David Kelly reported TRPA will attend the next meeting of the Tahoe Area Coordinating Council for the Disabled. Since 1980, TRPA has been in charge of transportation and has done nothing since 1992. He received an emer- gency letter indicating TRPA suddenly wants to tie up loose ends by October, in order to submit this project with the Presidential Summit deliverables. Manager Baer attended the ACWA Managers' Workshop. He received a form designed to evaluate Board members' effectiveness. GENERAL MANAGER/STAFF REPORTS Richard Solbrig reported on the status of the remaining emergency project: STATUS OF EMERGENCY PROJECT ST007288 REGULAR BOARD MEETING MINUTES - SEPTEMBER 18, 1997 PAGE - 8 Millich Ditch/Snowshoe Thompson Ditch No. 1 Emer- gency Proiect of March 20, 1997 - Don Bently's attorney, Scott Brooke met with Clarence Burr's attorney. They have found a way to move Mr. Burr's water rights out of Snowshoe Thompson Ditch #1 into Millich Ditch exclusively. The District and the Bently Corporation would then be the sole users of Snowshoe Thompson #1. Repair of Millich Ditch is proceeding. Mr. Burr's right to use water through Snowshoe Thompson #1 ends October 15. Plans are being prepared to go out for bid. Resource Concepts added the emergency overflow structure off the combined Millich/ Snowshoe Thompson ditch upstream, near the river, that would route the water back to the river in case of an over- flow. The project will be bid in October, with construction commencing soon after. A meeting is scheduled to deter- mine Mr. Bently's level of participation in this project. At this point, Hal Bird, Attorney Neese and staff engaged in a discussion regarding Mr. Bently's participation in this project. 5:25 P.M. 5:35 P.M. 7:00 P.M. STATUS OF EMERGENCY PROJECT (Continued) MEETING BREAK MEETING RESUMED AND ADJOURNED TO CLOSED SESSION RECONVENE TO REGULAR SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION The Board directed legal counsel regarding this item. No Board action. The Board directed legal counsel and staff regarding this item. No Board action. The Board directed negotiators regarding this item. No Board action. Pursuant to Section 54956.9(b) of California Government Code/ Conference with Legal Counsel - Anticipated Litigation (one case) Pursuant to Section 54956.9(b) of California Government Code/ Conference with Legal Counsel - Anticipated Litiqation (one case) Pursuant to Section 54957.6 of California Government Code/ Conference with Labor Negotiators re: STPUD Manaqement Staff ST007289 REGULAR BOARD MEETING MINUTES - SEPTEMBER 18, 1997 PAGE - 9 The Board directed negotiators regarding this item. No Board action. Pursuant to Section 54957.(a) of California Government Code/ Public Employee Performance Evaluation for Unrepresented Employee: General Manager Position 7:05 P.M. ADJOURNMENT Christopher H. Strohm, President of Board South Tahoe Public Utility District ATTEST: Kathy-Sh'arp,/6'l~rk of the Boar~ South Tahoe-Public Utility District ST007290 REGULAR BOARD OF DIRECTORS MEETING GUEST SIGN-IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE, ST057221