08-21-97SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Christopher H. Strohm, President BOARD MEMBERS James Jones, Vice President
Robert Mason, Director Mar7 Lou Mosbacher Duane Wallace, Director
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REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUGUST 21, 1997
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session August 21,
1997, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Strohm, Directors Jones, Mason, Wallace
and Mosbacher.
ROLL CALL
STAFF:
Baer, Sharp, McFarlane, Hoggatt, Hydrick, Adams, Garcia,
Noble, Swain, and Attorney Neese.
GUESTS:
Judy Brown/City Council Liaison, Christopher Rissetto/
Holland & Knight, Lisa Dernbach/Lahontan Regional
Water Quality Control Board, David Kelly, Roy Hampson,
Marjorie Springmeyer, Joyce Blackstone, Gerry Hurwitz.
Moved Mason/Second Jones/Passed Unanimously to
approve the Consent Calendar as submitted:
CONSENT CALENDAR
1) Ponderosa Street Pump Station -Approved contract
with Sierra Pacific Power for electrical services in the
amount of $2,207;
2) Authorized staff to rollover capital outlay funds
budgeted for 1996/97 fiscal year to 1997/98 fiscal
year;
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REGULAR BOARD MEETING MINUTES -AUGUST 21, 1997 PAGE - 2
3) Approved license agreement with Wilderness Locations
and Production Services for the installation of K-MTN
camera at Keller Tank;
4) Authorized implementation of the two-week discon-
nection procedures for delinquent sewer and/or water
accounts;
5) Authorized staff to advertise for bids for the 1997 Paving
Replacement Project.
CONSENT CALENDAR
(Continued)
ITEMS FOR BOARD ACTION
Mike Adams reported a new camera is needed to replace
the existing, non-operable camera. Repairing the existing
camera is not feasible, since it now obsolete. It will be
used as a trade in on the new camera. Adams summarized
the benefits of new camera vs. the old camera. The Opera-
tions Committee reviewed this item and recommended
approval.
Adams justified the need for a sole source purchase from
CUES by the substantial savings the District would realize
by being able to utilize several pieces of the existing CUES
equipment on the existing camera truck, such as winches,
CPU unit, and video equipment.
Moved Mason/Second Jones/Passed Unanimously to
approve CUES as a sole source supplier; and authorized
purchase of a new track drive and camera in an amount
not to exceed $30,000.
Chris Rissetto reported on the status of the $7.15 million
in federal funding that is ear-marked for the A-line Re-
placement Project. He explained this amount was derived
from the $2.2 million EPA commitment from last year, plus
nearly $5 million from this year.
Jim Hoggatt reported this phase of the project includes
Carollo Engineer's design, soils work, and surveying in
preparation for the project to go out for bid in October.
In the event federal funding is not received, the scope of
the project will be reduced, but would not affect the
design phase.
Director Mosbacher inquired if a bike trail would be
included as part of the project. Hoggatt explained the
SEWER CAMERA RETRO-FIT AND
UPGRADE
A-LINE: PHASE II
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REGULAR BOARD MEETING MINUTES -AUGUST 21, 1997 PAGE - 3
A-line will follow a route that would not easily accom-
modate the installation of a bike trail and the cost would
be prohibitive.
Moved Wallace/Second Strohm/Passed Unanimously to
end the discussion regarding the installation of a bike trail.
Manager Baer reported the District received an inquiry
from a homeowner along the A-line route asking if fire
hydrants would be included on the pipeline. If there is
support from local agencies (TRPA, Lahontan, USFS, etc.),
hydrants could be placed in areas with no existing means
of fire suppression and would only be utilized in the event
of a major, catastrophic fire in the Lake Tahoe basin. It
would be more feasible to add the fire hydrants during the
design phase of the project, rather than adding them later.
This idea has been brought up in the past, but was met
with skepticism due to the fact that the Porter Cologne Act
prohibits the discharge of effluent in the basin. Roy
Hampson offered his opinion and insight on the subject.
Director Mason encouraged the Board to pursue an amend-
ment to the Porter Cologne Act changing the definition of
sewage.
Moved Wallace/Second Jones/Passed Unanimously to
approve amendment to Carollo Engineer's Task Order to
increase design fee by $130,600. Also, to direct staff to
look into the possibility of adding couplings that could be
applied for fire suppression capability and for staff
to use their discretion in deciding if hydrants should be
included in the plans or not, with the understanding they
would only be considered for use in a catastrophic fire.
Rick Hydrick reported he will discuss Action Items 2 & 3
together. Seven bids were received for geoprobe hydro-
punch drilling. The lowest bid, received from Fisch and
Environmental, in the amount of $8,750, does not require
Board action, as it is within staff's spending authorization.
The drilling will be performed in the top of the aquifer in
order to determine the location, extent, source and concen-
trations of the contamination in the South Y area.
Two bids were received for on-site analytical services, one
of which was received 31 minutes after the deadline (this
bid was declared nonresponsive and was returned un-
opened). The second bidder, Quanterra, Inc., requested
using an alternative EPA method. After discussing pos-
sible options, staff and Quanterra representatives agreed
A-LINE: PHASE II
(Continued)
SOUTH Y GROUNDWATER
CONTAMINATION INVESTIGATION
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REGULAR BOARD MEETING MINUTES -AUGUST 21, 1997 PAGE -4
that the bid was nonresponsive. Hydrick requested authori- SOUTH Y GROUND WATER
zation for District staff to negotiate with various mobile labs CONTAMINATION INVESTIGATION
and accept services in an amount not to exceed $15,000. (Continued)
Lisa Dernbach stated Lahontan will contribute $56,000
towards the efforts to identify and enforce the remediation
of the sources of MTBE and PCE contamination. The
County Water Agency has also designated $50,000 for
this project. Additionally, Lukin's Water Company is con-
sidering participating in the investigation.
Moved Mason/Second Jones/Passed Unanimously to
award bid to lowest responsive, responsible bidder, Fisch
and Environmental, in the amount of $8,750, for geoprobe
"hydropunch" drilling.
Moved Jones/Second Mason/Passed Unanimously to make
the finding that the bid received from Quanterra, Inc. was
nonresponsive.
Moved Jones/Second Mason/Passed Unanimously to
authorize staff to negotiate on behalf of the District for
on-site analytical professional services for the groundwater
contamination investigation in an amount not to exceed
$15,000.
3:10 P.M.
MEETING BREAK
MEETING RESUMED
3:20 P.M.
Carol Swain reported a master plan for the Information
Systems department is needed to develop recommenda-
tions for future technological decisions. Resources in-
cluding hardware, software, data, architectures and people
have become part of the District's critical infrastructure. A
master plan will determine implementation approaches and
establish a systematic framework for decisions regarding
the future direction of the District's technology.
INFORMATION SYSTEMS
STRATEGIC PLAN
Moved Mosbacher/Second Strohm/Passed Unanimously
to approve contract with KPMG Peat Marwick to assist in
the development of an Information Systems Strategic Plan
in the amount of $16,900.
Jim Hoggatt stated the FEMA funding consultants have
recommended formalizing the District's construction
standard of replacing pipelines with the alternative that
entails the minimum of environmental disturbance to
stream environment zones. Adoption of these standards
DISTRICT STANDARD FOR
PIPELINE RIVER CROSSING
REPLACEMENTS
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REGULAR BOARD MEETING MINUTES -AUGUST 21, 1997 PAGE -5
will maximize the District's ability to recover Federal
Disaster Relief Funds for the Ponderosa Pump Station
(to replace gravity sewer crossing of the Upper Truckee
River). The consultants reviewed the Pipeline River
Crossing Replacements Standards and recommended
minor language changes.
Moved Wallace/Second Jones/Passed Unanimously
to approve the standards for construction methods for
replacing pipeline river crossings, as amended.
Jim Hoggatt stated the FEMA funding consultants have
recommended formalizing the District's design standard
of providing two hours of holding capacity at peak flows
for all new or reconstructed sewage pump stations. This
holding capacity was selected in response to enforcement
actions against the District by Lahontan. Adoption of these
standards will maximize the District's ability to recover
funds.
Moved Mosbacher/Second Wallace/Passed Unanimously
to approve the standards for holding capacity of new or
reconstructed sewage pump stations.
Jim Hoggatt reported two bids were received for cons-
truction of the booster station. The lowest bid was a joint
venture between Michael Rohr and G. B. Construction
companies. The Operations Committee reviewed this item
and recommended approval.
Moved Jones/Second Mason/Passed Unanimously
to award contract to the lowest responsive, responsible
bidder, Michael Rohr and G. B. Construction companies,
in the amount of $242,000.
Jim Hoggatt reported one bid was received for this
project.
Moved Strohm/Second Jones/Passed Unanimously to
award bid to the lowest responsive, responsible bidder,
Kelly Erosion Control, Inc., in the amount of $93,864.
Moved Wallace/Second Jones/Passed Unanimously
to approve payment in the amount of $654,111.60
Water and Wastewater Operations Committee: The
committee met August 19 and discussed several items
DISTRICT STANDARD FOR
PIPELINE RIVER CROSSING
REPLACEMENTS
(Continued)
DISTRICT STANDARD FOR SEWAGE
PUMP STATION DESIGN
FLAGPOLE BOOSTER STATION
A-LINE RESTORATION AND
EROSION CONTROL
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
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REGULAR BOARD MEETING MINUTES -AUGUST 21, 1997
PAGE - 6
on this agenda. Minutes from the meeting are available
upon request.
Planning/Ordinance Committee: Committee members
turned in their comments on the Administrative Code.
BOARD MEMBER STANDING
COMMITTEE REPORTS
(Continued)
County Water Agency/EDWPA Committee: Director
Mosbacher mentioned if there was any extra money in
the County Water Agency's budget, it would most likely
go to Eld to help with all the problems they are facing.
Le.qislative Funding Ad Hoc Committee: The committee
met earlier in the day. Chris Rissetto reported on funding
activities during the A-line discussion.
BOARD MEMBER AD HOC
COMMITTEE REPORTS
FEMA Ad Hoc Committee: The committee met August 20
and will be reported on under Staff Reports.
Director Mosbacher reported the El Dorado County Board
of Supervisors scheduled a meeting at the City Council
Chambers for 7:00 p.m., October 2. Since this is the same
date and place the District's Board meets, the meeting in
will have to end in time for the County's meeting to begin.
Manager Baer reported on two items:
1) TRPA developed a new committee to oversee the
Environmental Improvement Program. Since the District's
$7.15 million in federal funding is included in that program,
it must be closely monitored.
2) Several items pertaining to the District are on Lahontan's
September 4 and 5 meeting agenda. Dr. Goldman will also
be doing a presentation at that meeting. He encouraged
staff and Board members to attend the meeting.
Roy Hampson spoke regarding the recent trend among
attorneys in the Bay Area is to file suits (as citizens)
against regional boards in federal courts in order to receive
legal fees.
Construction Manager;: Jim Hoggatt reported on the
status of the remaining emergency project:
BOARD MEMBER REPORTS
GENERAL MANAGER/STAFF
REPORTS
COMMENTS FROM THE AUDIENCE
STATUS OF EMERGENCY PROJECTS
Millich Ditch/Snowshoe Thompson Ditch No. 1 Emer-
gency Proiect of March 20, 1997 - Don Bently is recon-
sidering his participation in this project. His attorney
will draft a cost-sharing agreement for review.
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REGULAR BOARD MEETING MINUTES -AUGUST 21, 1997 PAGE -7
Finance Officer: Rhonda McFarlane reported on the
difficulties encountered in obtaining FEMA funding for
the Ponderosa Pump Station. A meeting has been
scheduled for September 3 between FEMA, OES,
legislative representatives, and District staff in an
attempt to resolve this issue.
4:20 P.M.
4:30 P.M.
5:40 P.M.
GENERAL MANAGER/STAFF
REPORTS
MEETING BREAK
MEETING RESUMED AND
ADJOURNED TO CLOSED SESSION
RECONVENE TO REGULAR
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
The Board directed staff and legal counsel regarding
this item.
No Board action.
The Board directed legal counsel regarding this item.
No Board action.
Pursuant to Section 54956.9(b) of
California Government Code/
Conference with Legal Counsel-
Anticipated Litigation (One Case)
Pursuant to Section 54956.9(b) of
California Government Code/
Conference with Legal Counsel-
Anticipated Litigation (One Case)
5:40 P.M.
ADJOURNMENT
Christopher H. Strohm, President of Board
South Tahoe Public Utility District
Kathy Shar~_/;~le~k o~ Boar~'
South Tahoe Public Utility District
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REGULAR BOARD OF DIRECTORS MEETING
GUEST SIGN-IN SHEET
IN ACCORDANCE WITH THE BROWN ACT:
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
NAME I ADDRESS I PHONE
ST057223