04-03-97SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Christopher H. Strohm, President BOARD MEMBERS James Jones, Vice President
Wallace,
Robert Mason Director Mary Lou Mosbacher Duane Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
APRIL 3, 1997
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session April 3,
1997, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
Vice President Jones, Directors Wallace, Mason,
Mosbacher. President Strohm was absent.
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Garcia, Brown, T. Powers,
Noble, Schroeder, Regan, Attorney Neese.
GUESTS:
Judy Brown/City Council Liaison, Joyce Blackstone.
Staff requested Consent Item No. 2 be removed as the
situation had been satisfactorily resolved.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Consent Item No. 5 was brought forward for a separate
vote.
Moved Mason/Second Mosbacher/Strohm Absent/Passed
to approve the Consent Calendar as amended:
CONSENT CALENDAR
1) Authorized implementation of the two-week discon-
nection procedures for delinquent sewer and/or water
accounts;
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REGULAR BOARD MEETING MINUTES - APRIL 3, 1997 PAGE - 2
3)
4)
6)
7)
4 x 4 Mini-Pickup with Extended Cab - A) Waived
minor exception in bid; B) Awarded bid to lowest
responsive, responsible bidder, Carson Dodge,
in the amount of $22,572.50;
Upper Truckee Pump Station Backup Pump -
A) Waived District Purchasing Policy; B) Authorized
purchase of pump from Krough Pump Company in
the amount of $10,948 plus tax and freight;
Spoils Hauling - A) Waived District Purchasing Policy;
B) Awarded service contract to Tahoe Asphalt, Inc. for
the hauling and disposal of spoils until December 31,
1997, in the amount of $90 per load;
C-Line Emergency Relocation - Approved Change
Order No. 5 for Richard Cox Construction in the
amount of $8,189.53.
CONSENT CALENDAR
(Continued)
CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION
Moved Mosbacher/Second Wallace/Mason Abstained/
Strohm Absent/Passed to approve Change Orders
3 and 4 for Thomas Haen Company for a net credit
of $1,030. (Director Mason abstained due to a potential
conflict of interest.)
BOULDER MOUNTAIN BOOSTER
STATION
(Consent Item No. 5)
ITEMS FOR BOARD ACTION
Ken Schroeder reported on May 1 District water crews
will begin installing nearly 6,000 LF of new water lines
in the Ski Run/Osgood area, and around Margaret and
D Street.
Moved Mosbacher/Second Mason/Strohm Absent/Passed
to authorize staff to solicit bids for pipe and related valves
and fittings for waterline improvements in the estimated
amount of $60,000.
Moved Wallace/Second Mason/Strohm Absent/Passed
to approve payment in the amount of $970,676.61.
1997 DISTRICT INSTALLED
WATER LINES
PAYMENT OF CLAIMS
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REGULAR BOARD MEETING MINUTES -APRIL 3, 1997 PAGE -3
Water and Wastewater Operations Committee: The
committee met March 31 and discussed several items
on this agenda. Minutes from the meeting are avail-
able upon request.
Planning/Ordinance Committee: The committee met
today to discuss the compilation of District ordinances.
The ordinances will be consolidated into one document.
The Board will provide input at the April 17 Board
meeting. May 1, the document will be on the agenda
for approval as to the document format and organization.
Substantive changes to ordinances will be done this
fall.
Legislative Fundinq Ad Hoc Committee: A meeting will
be scheduled to review Holland & Knight's proposal.
Lahontan / SWRCB Communications Ad Hoc Committee:
The committee met to discuss the status of the proposed
ACL's against the District.
Director Mosbacher reported the Tahoe-Baikal Institute,
an environmental exchange organization from Russia,
is seeking sponsors to facilitate two-week projects from
July 7 to July 17. They may be good candidates for work
in the Demonstration Garden.
Vice President Jones reported an ad hoc committee
was formed to hear a protest from Mr. Givant regarding
service charges for a sewer leak. The committee's
recommendation was not satisfactory to Mr. Givant.
Assistant Manaqer/En,qineer: Richard Solbrig reported
on the status of all emergency projects:
C-Line Emer,qency Project of August 8, 1996 -
Revegetation is proceeding. Shipping of the expansion
joints that CalTrans required were delayed until next week.
The joints will be installed at that time. This project is
nearly complete.
Millich Ditch/Snowshoe Thompson Ditch No. 1 Emerqency
Project of March 20, 1997 - The contractor is moving back-
fill material to the intake structure off of the west fork of the
Carson River to repair erosion damage caused by the storm.
Alpine County installed a temporary plug in the ditch down-
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
BOARD MEMBER REPORTS
STATUS OF EMERGENCY PROJECTS
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REGULAR BOARD MEETING MINUTES - APRIL 3, 1997 PAGE - 4
stream of the intake structure to cut off the flows when
the ditch collapsed. The plug forced the water to spill
out of the Millich Ditch back into the river. The contrac-
tor will remove the sand and debris so the ditch is usable
in the future. Ranchers are anxious to begin irrigating.
A contract was signed with Resources Concepts to design
a pipeline replacement for Snowshow Thompson Ditch
No. 1 and Millich Ditch. The pipeline will be placed where
the Snowshoe Thompson Ditch No. 1 is located now. The
ditch will be backfilled. The Soil Conservation Service of
Nevada will restore the hillside and the washed out section
of the Millich Ditch. The pipeline will extend from the
splitter box near the west fork of the Carson River, around
the hillside to where Snowshoe Thompson Ditch No. 1
crosses Highway 4. Invitation only bids will be solicited
in early May for the installation of nearly 3,500 LF of 30"
diameter pipe.
Upper Truckee River Sewer Line Crossing Emergency
Proiect of January 16, 1997 - C.B. Ebright's work is
complete for a total amount of $201,000. This included
installation of the wet well, force main, and manhole
replacement at the end of the street. They also raised the
grade of the manhole to help maximize existing storage
in the collection system. Paving has been done. As part
of the permanent facility, the concrete that was put in the
force main trench this summer. This project has been com-
pleted. In the future there will be competitive solicitation
for bids associated with projects associated with this
project.
Tahoe Keys Force Main Upper Truckee River Crossing
Emergency Proiect of February 6, 1997 - The pig launch-
ing station vault is being backfilled. In the next few days,
the final grading and revegetation will be completed. The
replacement force main has been in operation for two
weeks, with no problems. A decision regarding the en-
cased section in the river is still pending discussions with
CalTrans.
A-Line Exposure at Elk's Club Emergency of February
6, 1997 - Tom Haen's final bill amounted to $116,000.
The Conservancy, TRPA, and Lahontan all think the bank
restoration is very nice and should survive high flows in
the future. This project has been completed. In the future
STATUS OF EMERGENCY PROJECTS
(Continued)
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REGULAR BOARD MEETING MINUTES -APRIL 3, 1997 PAGE -5
there will be competitive solicitation for bids associated
with projects associated with this item, though none are
anticipated at this time.
Chief Financial Officer: Rhonda McFarlane reported on
two items:
1) FEMA inspectors will return next week. Nearly 85%
of the disaster reports have been written. The District
is seeking $2.4 million in damages for reimbursement.
2) The 1997/98 budget will be available for public review
beginning April 17. A Public Hearing will be held the
evening of May 1.
2:45 P.M.
2:50 P.M.
GENERAL MANAGER/STAFF
REPORTS
MEETING BREAK
MEETING RESUMED AND
ADJOURNED TO CLOSED SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
The Board directed staff and legal counsel regarding
this case.
No Board action.
The Board directed staff and legal counsel regarding
this item.
No Board action.
4:10 P.M.
Pursuant to Section 54956.9(a) of
California Government Code,
Conference with Legal Counsel: Exist-
ing Litigation/STPUD v. Tahoe Trust
of 8/9192, El Dorado Superior Court
Case No. SV-0786
Pursuant to Section 54956.9(b)/Con-
ference with Legal Counsel:Anticipated
Litigation/Significant Exposure to
Liti.qation (1 Case)
ADJOURNMENT
Christopher H. Strohm, President of Board
South Tahoe Public Utility District
Kathy Shar~, ~;lerk of Board /
South Tahh__~Public Utility District
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REGULAR BOARD OF DIRECTORS MEETING
GUEST SIGN-IN SHEET
IN ACCORDANCE WITH THE BROWN ACT:
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
NAME I ADDRESS
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