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02-06-97 SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Christopher H. Strohm, President BOARD MEMBERS James Jones, Vice President Robert Mason, Director Ma Lou Mosbacher Duane Wallace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT FEBRUARY 6, 1997 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session February 6, 1997, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Strohm, Directors Wallace, Jones, Mason, Mosbacher ROLL CALL STAFF: Baer, Solbrig, Sharp, McFarlane, Noble, Rieger, Hydrick, Regan, Schroeder, Brown, Garcia, Hoggatt, Twomey, Attorney Neese GUESTS: Judy Brown/City Council Liaison, Patrick McCartney/ Tahoe Daily Tribune, Greg Moss and Chris Wessel/ AGRA Earth & Environmental, John Hargrove/Sierra Pacific Power Company, Ed Wallace/Northwest Hy- draulics Consultants, Inc., Ted Ehrler, M. A. Barnett Diane Noble was presented with the Employee of the Month Award. Judy Brown reported the City Council voted to terminate their legislative advocate contract. PRESENTATIONS COMMENTS FROM THE AUDIENCE ST057326 REGULAR BOARD MEETING MINUTES - FEBRUARY 6, 1997 PAGE - 2 President Strohm pointed out that Consent Items 9 and 10, and Closed Session Item XIII. D were added by an Addendum to the Agenda. All noticing requirements for these additions were met. Staff requested Consent Item 4 be removed as the situation has been satisfactorily resolved. Consent Item 1 was brought forward for discussion prior to Board action. Consent Items 7, 12, 13, 14, 15, 16 and 18 were brought forward for separate Board action. Moved Jones/Second Strohm/Passed Unanimously to approve the Consent Calendar as amended: 2) Authorized purchase for Electrical Department of a one-ton utility truck in the amount of $28,552.85; 3) Authorized staff to solicit bids for purchase of a four- wheel drive mini-pickup with extended cab for the Lab Department; 5) Authorized implementation of the two-week disconnec- tion procedures on the property located at 3354 Sandy Way, APN 27-362-0701; 6) Authorized implementation of the two-week disconnec- tion procedures on the property located at 1035 Emerald Bay Road, APN 23-430-23; 8) Rejected claim submitted by Keith Price; 9) Ski Run Pump Station - Approved Change Orders 12, 13, 14, 15 and 16 for K.G. Walters Construction for a net credit of <$9,203.23>; 10) Ski Run Pump Station - Approved waiver and release upon final payment for K.G. Walters Construction; and authorized filing a Notice of Completion with El Dorado County Clerk; CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDAR ST057327 REGULAR BOARD MEETING MINUTES - FEBRUARY 6, 1997 PAGE - 3 11) Al Tahoe Pump Station - Approved Change Order No. 10 for Cushman Contracting Corp. in the amount of $7,040.00; 17) Adopted Regular Board Meeting Minutes of January 16, 1997. CONSENT CALENDAR (Continued) CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION Director Mason verified that money spent on storm related damages was being tracked for possible reim- bursement by FEMA. Director Mosbacher questioned why District crews could not televise the line. Ken Schroeder explained that due to the magnitude of the job, it would be more cost effective to hire an outside contractor to perform the work. The District's manpower is needed on several other equally important projects, such as I/I and other storm related damage. The Operations Committee reviewed this item and recommends approval. Moved Jones/Second Wallace/Mosbacher Voted No/ Passed to authorize staff to solicit bids to televise the Spring Creek Tract sewer system. Moved Wallace/Second Strohm/Mason Abstained/ Passed that Items 5 and 6 on Page 1 of the Accounts Submitted list be authorized for implementation of the two-week disconnection procedures for delinquent sewer and/or water accounts. (Director Mason abstained due to a potential conflict of interest in regards to those two accounts.) Moved Mason/Second Mosbacher/Passed Unanimously to authorize implementation of the two-week disconnec- tion procedures for the remaining delinquent sewer and/ or water accounts. Moved Mason/Second Mosbacher/Jones Abstained/ Passed to adopt Regular Board Meeting Minutes of December 5, 1996. (Director Jones was excused from that meeting.) SPRING CREEK TRACT SEWER SYSTEM (Consent Item 1) DISCONNECTIONPROCEDURESFOR DELINQUENT SEWER AND/OR WATER ACCOUNTS (Consent Item 7) REGULAR BOARD MEETING MINUTES OF DECEMBER 5, 1996 (Consent Item 12) ST057328 REGULAR BOARD MEETING MINUTES - FEBRUARY 6, 1997 PAGE - 4 Moved Mason/Second Jones/Mosbacher Abstained/ Passed to adopt Special Board Meeting Minutes of December 19, 1996. (Director Mosbacher was absent from that meeting.) Moved Mason/Second Wallace/Mosbacher Abstained/ Passed to adopt Regular Board Meeting Minutes of December 19, 1996. (Director Mosbacher was absent from that meeting.) Moved Jones/Second Wallace/Strohm and Mosbacher Abstained/Passed to adopt Regular Board Meeting Minutes of January 2, 1997. (President Strohm and Director Mosbacher were absent from that meeting.) Moved MosbachedSecond Mason/Strohm and Wallace Abstained/Passed to adopt Emergency Board Meeting Minutes of January 3, 1997. (President Strohm and Director Wallace were absent from that meeting.) Moved Wallace/Second Strohm/Mason Abstained/ Passed to adopt Special Board Meeting Minutes of January 27, 1997. (Director Mason was absent from that meeting.) This item was resolved prior to the Board meeting. No Board action. SPECIAL BOARD MEETING MINUTES OF DECEMBER 19, 1996 (Consent Item 13) REGULAR BOARD MEETING MINUTES OF DECEMBER 19, 1996 (Consent Item 14) REGULAR BOARD MEETING MINUTES OF JANUARY 2, 1997 (Consent Item 15) EMERGENCY BOARD MEETING MINUTES OF JANUARY 3, 1997 (Consent Item 16) SPECIAL BOARD MEETING MINUTES OF JANUARY 27, (Consent Item 18) 1997 REQUEST TO APPEAR BEFORE THE BOARD: Joseph Letosky, 986 Washoan Boulevard ITEMS FOR BOARD ACTION Rick Hydrick explained the unanticipated costs were incurred to develop a workable computer model in an area of the aquifer where no data exists. Additionally, an error was made interpreting the invoice format which resulted in additional costs. The County Water Agency is expected to assist with funding for this project. Moved Jones/Second Strohm/Wallace Voted No/Passed to increase Task Order No. 15 for AGRA Earth & Environ- mental in the amount of $50,780 for a total project cost of $290,952.85. AL TAHOE AQUIFER STUDY ST057329 REGULAR BOARD MEETING MINUTES - FEBRUARY 6, 1997 PAGE - 5 Richard Solbrig reported that this Change Order was the result of external changes required by CalTrans. The District's contractor will perform the work on a time and material basis. The Operations Committee reviewed this item and recommends approval. Moved Mason/Second Jones/Passed Unanimously to approve Change Order No. 1 for Richard Cox Construc- tion in the estimated amount of $190,000. Presented by Richard Solbrig. The Operations Committee reviewed this item and recommends approval. Moved Mason/Second Jones/Passed Unanimously to approve Change Order No. 2 for Richard Cox Construction in the amount of $2,457.06. An Environmental Assessment for the portion of the A- Line from Santa Fe and Highway 50 to Luther Pass Pump Station is necessary to obtain a TRPA permit. The Opera- tions Committee reviewed this item and recommends approval. Moved Jones/Second Mason/Passed Unanimously to approve Task Order with Harland Bartholomew in the amount of $22,000 to prepare an Environmental Assessment for the project. Richard Solbrig recommended delaying the preparation of the design contract until after budget workshops were held. Task Order No. 1, New Pipeline Evaluation, En- vironmental Assessment portion, will begin now and will be done under staff's spending authorization. No Board action. PUBLIC HEARING C-LINE EMERGENCY PROJECT C-LINE EMERGENCY PROJECT A-LINE REPLACEMENT: MEYERS AREA A-LINE REPLACEMENT: MEYERS AREA 3:00 P.M. PUBLIC HEARING President Strohm opened the Public Hearing at 3:00 P.M. Rick Hydrick reported the state requires all water agencies with more than 3,000 customers to adopt a plan to achieve water conservation. The plan must be updated every five URBAN WATER MANAGEMENT PLAN Open Hearing Staff Report ST057330 REGULAR BOARD MEETING MINUTES -FEBRUARY 6, 1997 PAGE -6 years. The District adopted a plan in 1985, but did not up- date it in 1990, but did a drought contingency plan for that year instead. None. Moved Wallace/Second Jones/Passed Unanimously to adopt the Urban Water Management Plan. President Strohm closed the hearing at 3:15 P.M. 3:15 P.M. 3:28 P.M. Staff Report (Con't) Public Comment Close Hearin,q MEETING BREAK MEETING RESUMED ITEMS FOR BOARD ACTION Richard Solbrig reported this item is in response to the Upper Truckee sewer line river crossing emergency. The recommended solution to the broken sewer lines is to install a pump station at the end of Ponderosa Street. Staff will design a temporary wet well and force main for installation by a contractor under the emergency declaration of January 16. Two existing submersible pumps will be installed in the temporary wet well. The permanent pump station will be designed over the next two months and then will be bid formally. The Operations Committee reviewed this item and recommends approval. Moved Jones/Second Mason/Passed Unanimously to approve Task Order with Carollo Engineers in the amount of $123,300 to prepare design contract documents for the pump station. Moved Wallace/Second Jones/Passed Unanimously to approve payment in the amount of $1,915,032.23. Jim Hoggatt reported while inspecting the sewer line crossing emergency repair project, another section of exposed pipeline was discovered at the river crossing next to Carrow's Restaurant. This section of pipe, the Tahoe Keys Force Main, delivers sewer to the Al Tahoe Pump Station. PONDEROSA STREET PUMP STATION PAYMENT OF CLAIMS TAHOE KEYS FORCE MAIN EMERGENCY REPAIR AT UPPER TRUCKEE RIVER CROSSING ST057331 REGULAR BOARD MEETING MINUTES - FEBRUARY 6, 1997 PAGE - 7 Ed Wallace presented slides of the area and explained the damage is a result of the high flows the river exper- ienced during the recent flooding which caused the river bed to scour down by 5', exposing the force main in two spots. The right bank of the river has eroded significantly leaving the pipeline in a precarious position. The case- ment around the pipeline is weak, and a break would be disastrous; the line must be protected as soon as pos- sible. Several options for repair were considered includ- ing: protecting the line in the existing location, directional drilling to relocate the line under the river, and hanging the pipe from the bridge. The pros and cons of each method were discussed. It was determined that direc- tional boring to relocate the pipe would provide the quick- est and most permanent method of repair. TAHOE KEYS FORCE MAIN EMERGENCY REPAIR AT UPPER TRUCKEE RIVER CROSSING (Continued) Attorney Neese presented the framework of legal require- ments necessary to declare this an emergency item. Hoggatt made the following determinations: A) Per section 1102 of the Public Contract Code, this damage is a sudden, unexpected occurrence that poses a clear and imminent danger requiring immediate action to prevent or mitigate the loss or impairment of health, property or essential public services and is therefore an emergency. A rupture of the pipeline would result in a discharge of effluent into the Upper Truckee River caus- ing a loss or impairment of the District's essential export pipeline facilities. B) That substantial evidence has been presented which demonstrates that immediate action is necessary to pre- vent this loss or impairment and to enter into agreements with contractors to perform such repairs necessary to maintain service; and that this emergency will not permit a delay resulting from a competitive solicitation for bids to let contracts. C) Emergency repairs are necessary to maintain service and repair actions are necessary to mitigate the emer- gency and are thus exempt from the requirements of CEQA. By adopting Resolution No. 2646, the Board will also delegate authority to the General Manager to order any action in response to the emergency. ST057332 REGULAR BOARD MEETING MINUTES - FEBRUARY 6, 1997 PAGE - 8 Moved Jones/Second Wallace/Passed Unanimously to adopt Resolution 2646. Jim Hoggatt reported the A-Line was exposed where it parallels the Upper Truckee River behind Elk's Club resulting from the high flows the river experienced during recent flooding. The line originally had 2-3 feet of cover to protect it, but the high flows have caused the river to widen, leaving the line exposed in two locations along the river bank. The river bank will need to be restored before erosion causes the line to fail. Repair options of relocating the line or restoring the existing area to it's previous condition were discussed. Attorney Neese presented the framework of legal require- ments necessary to declare this an emergency item. Hoggatt, Solbrig, and Wallace made the following determinations: A) Per section 1102 of the Public Contract Code, this damage is a sudden, unexpected occurrence that poses a clear and imminent danger requiring immediate action to prevent or mitigate the loss or impairment of health, property or essential public services and is therefore an emergency. A rupture of the pipeline would result in a discharge of effluent into the Upper Truckee River caus- ing a loss or impairment of the District's essential export pipeline facilities. B) That substantial evidence has been presented which demonstrates that immediate action is necessary to pre- vent this loss or impairment and to enter into agreements with contractors to perform such repairs necessary to maintain service; and that this emergency will not permit a delay resulting from a competitive solicitation for bids to let contracts. C) Emergency repairs are necessary to maintain service and repair actions are necessary to mitigate the emer- gency and are thus exempt from the requirements of CEQA. TAHOE KEYS FORCE MAIN EMERGENCY REPAIR AT UPPER TRUCKEE RIVER CROSSING (Continued) A-LINE EXPOSURE EMERGENCY AT ELK'S CLUB ST057333 REGULAR BOARD MEETING MINUTES - FEBRUARY 6, 1997 PAGE - 9 By adopting Resolution No. 2647, the Board will also delegate authority to the General Manager to order any action in response to the emergency. A-LINE EXPOSURE EMERGENCY AT ELK'S CLUB (Continued) Moved Wallace/Second Jones/Passed Unanimously to adopt Resolution 2647. Water and Wastewater Operations Committee: The committee met February 3 and discussed several items on this agenda. Minutes from the meeting are available upon request. BOARD MEMBER STANDING COMMITTEE REPORTS The committee also reviewed the request made by Joseph Letosky regarding mud flowing in his culvert. The problem was not caused by the District's A-Line project. President Strohm will contact Supervisor Upton regarding this ongoing drainage problem. County Water Agency / EDWPA Committee: Baer and Hydrick attended the County Water Agency workshop on February 3 to review the five-year plan. The Board of Supervisors has developed a pattern of taking money from the Agency's budget to fund other county services. President Strohm will address this when he meets with Supervisor Upton. Tom Cumpston, County Counsel, will develop a chrono- logical history of the Texas Hill property. Merv de Haas and Dave Reynolds were very helpful in getting ACWA's letter of support for funding. Legislative Funding Ad Hoc Committee: The committee spoke with Rissetto. The article in the Tribune was mis- leading; funding is still being pursued. Congressman Doolittle will meet with Congressman Lewis on the District's behalf. Lahontan has agreed to write a letter in support of the project. BOARD MEMBER AD HOC COMMITTEE REPORTS Lahontan/SWRCB Communications Ad Hoc Committee: Lahontan will meet soon regarding four of the District's recent problems. TRPA is also involved. ST057334 REGULAR BOARD MEETING MINUTES - FEBRUARY 6, 1997 PAGE - 10 Director Wallace reported that the Chamber did a lot of work in anticipation of Senator Boxer's visit to Lake Tahoe. Now her plans have changed and she is going to Truckee instead. Baer reported the budget workshop will be held February 26, from 10:00 a.m. - 2:00 p.m. Assistant Mana.qer/En,qineer: Richard Solbrig reported on the status of all emergency projects: C-Line Emergency Project of August 8, 1996 - The thrust blocks have been installed on the Woodfords bridge, and will be installed on the upper bridge next week. The tie- ins will be done soon, and the lines will be pressure tested. Boulder Mountain Water Line Emergency Proiect of January 2, 1997 - The project has been completed. Costs: GB Construction $52,537.13; District staff $4,990.95. Grand Total: $57,528.08. Christmas Valley Water Line Emergency Proiect of January 2, 1997 - The project has been completed. Costs: CB Ebright $11,180.66; District staff $2,335.55. Grand Total: $13,516.21. B-Line (near Grass Lake Creek) Emergency Project of January 3, 1997 - The project has been completed. Costs: Don Garcia Paving $76,942.34; District staff $9,369.32. Grand Total: $86,311.66. Upper Truckee River Sewer Line Crossing Emergency Project of January 16, 1997 - Temporary pumps and a line have been installed. The force main, wet well and sewer line connection bid for the permanent pump station was awarded to CB Ebright for $160,000. Any further work done on the completed projects listed above will be subject to the formal bidding processes. Attorney Neese reported all active ordinances have been compiled into a draft administrative code. After the Ordinance/Planning Committee reviews the draft, a workshop will be held to discuss adoption of existing ordinances, then changes and amendments can be made. BOARD MEMBER REPORTS GENERAL MANAGER/STAFF REPORTS EMERGENCY PROJECTS STATUS ST057555 REGULAR BOARD MEETING MINUTES - FEBRUARY 6, 1997 PAGE - 11 5:30 P.M. 5:45 P.M. MEETING BREAK MEETING RESUMED AND ADJOURN- ED TO CLOSED SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION No report. No Board action. Attorney Neese updated the Board on the status of this case. No Board action. It was the consensus of the Board to extend the management contract (MOU) until February 20,1997. The Board directed staff and legal counsel regarding this item. No Board action. 6:25 P.M. Pursuant to Section 54956.9(a) of California Government Code, Conference with Legal Counsel: Exist- ing Litigation/Schwake v. STPUD, Federal Case No. CV-N-93-851-DWH Pursuant to Section 54956.9(a) of California Government Code, Conference with Legal Counsel: Exist- ing Litigation/STPUD v. Tahoe Trust of 8/9/92, El Dorado Superior Court Case No. SV-0786 Pursuant to Section 54957.6 of California Government Code/Con- ference with Labor Negotiators Pursuant to Section 54956.9(b)/Con- ference with Legal Counsel: Anticipated Litigation/Significant Exposure to Liti.qation (1 Case) ADJOURNMENT Christopher H. Strohm, President of Board South Tahoe Public Utility District Kathy Shar~/Clerk of Boar~" South TahOe Public Utility District ST057336 DATE:~..~: (/,~, /qq'7 REGULAR BOARD OF DIRECTORS MEETING GUEST SIGN-IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE, ST057337