01-16-97SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Christopher H. Strohm, President BOARD MEMBERS James Jones, Vice President
Robert Mason, Director Mary Lou Mosbacher Duane Wallace, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JANUARY 16, 1997
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session January 16,
1997, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Strohm, Directors Wallace, Jones, Mason,
Mosbacher
ROLL CALL
STAFF:
Baer, Solbrig, Sharp, McFarlane, Brown, Noble,
Rieger, Schroeder, Regan, Hussmann, Attorney
Neese
GUESTS:
Tina Treis/Perry Smith & Co., Mike Dill/Aspen
Environmental, Joe Thiemann/Lake Tahoe Cruises,
Judy Brown/City Council Liaison, Roy Hampson
Roy Hampson stated the District did an excellent
job during the recent storms.
COMMENTS FROM THE AUDIENCE
A staff report was given by Diane Noble summarizing
the events to date.
REQUEST TO APPEAR BEFORE THE
BOARD: LAKE TAHOE CRUISES
Director Mason disqualified himself from participation
in this item. Timber Cove is his client, which could be
considered a potential conflict of interest.
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REGULAR BOARD MEETING MINUTES -JANUARY 16, 1997 PAGE -2
Mike Dill and Joe Thiemann, Lake Tahoe Cruises, gave
an update on the permitting progress for the Tahoe
Queen's temporary relocation project. They requested
the District review the past sewer unit calculations and
their proposal for sewer discharge, including direct billing.
Several requirements not yet met were discussed. Roy
Hampson made additional comments. It was the con-
sensus of the Board that no action could be taken since
several matters are still pending.
No Board action.
3:20 P.M.
3:30 P.M.
Tina Treis reviewed the results of the 1995/96 Audit and
gave an overview of the highlights in the CAFR report.
Rhonda McFarlane and Julie Regan presented the
1996 CAFR. The Board expressed their appreciation
to staff for a job well done.
President Strohm stated all posting requirements were
met for the addendum to the agenda (Upper Truckee
River Sewer Line Crossing Emergency Repair).
Moved Jones/Second MosbachedPassed Unanimously
to approve the Consent Calendar as submitted:
1 ) Authorized staff to solicit bids for janitorial services;
2) Adopted Resolution 2645 authorizing staff to apply
for FEMA funds in connection with recent storm dam-
age to District facilities;
3) Adopted Regular Board Meeting Minutes of 11/21/96.
REQUESTTO APPEAR BEFORE THE
BOARD: LAKE TAHOE CRUISES
(Continued)
MEETING BREAK
PRESENTATION: 1995/96 AUDIT
REPORT
PRESENTATION: COMPREHENSIVE
ANNUAL FINANCIAL REPORT (CAFR)
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
ITEMS FOR BOARD ACTION
Ken Schroeder reported the Spring Creek sewer lines
were heavily damaged when they were washed out by
excessive runoff from recent floods. Significant amounts
of I/I entered the system. The District plugged off the
main line from this area, which rendered the houses in
SPRING CREEK SEWER LINE
EMERGENCY REPAIR
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REGULAR BOARD MEETING MINUTES -JANUARY 16, 1997 PAGE -3
the area unfit for occupancy. At this point, staff recom-
mended an emergency be declared so services to those
residences could be quickly restored. After meeting with
representatives from the the USFS and Lahontan, they
decided to officially close the road since 400 feet of the
roadway had washed away and contained large caverns.
Therefore, no repairs can be made until spring and the
declaration of an emergency is no longer necessary.
There will be sufficient time to follow the formal bidding
process.
No Board action.
Ken Schroeder reported the sewer line crossing was
damaged where it crosses the Upper Truckee River, just
downstream of the Highway 50 bridge and Lodi Street
(behind Carrow's Restaurant), as a result of the high
flows the river experienced during the recent flooding.
The line originally had a concrete cap to protect it, but
the high flows have caused the river to widen the cap,
leaving the line exposed in the river. There are two 6"
lines running parallel under the river. These are fed by
an 8" line and discharges into an 8" line. One of the 6"
lines broke and now approximately 2/3 of the flow is com-
lng from the river, which has contributed significantly to
the high plant flows. Pumping is currently being done
through a 3" line lying along side of the bike trail. It is
imperative repairs are made as soon as possible to re-
store full flow and, build protection for the pipe line in
the river to prevent any further or additional damage.
Attorney Neese presented the legal framework necessary
to declare this an emergency item. Schroeder made the
following determinations:
A) Per Section 1102 of the Public Contract Code, this
damage is a sudden, unexpected occurrence that poses a
clear and imminent danger requiring immediate action to
prevent or mitigate the loss or impairment of health, pro-
perty or essential services and is therefore an emergency;
B) That circumstances demonstrate that immediate action
is necessary to prevent this loss or impairment to repair
these facilities and to enter into agreements with contrac-
tors to perform such repairs necessary to maintain service;
SPRING CREEK SEWER LINE
EMERGENCY REPAIR
(Continued)
UPPER TRUCKEE RIVER SEWER
LINE CROSSING EMERGENCY
REPAIR
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REGULAR BOARD MEETING MINUTES -JANUARY 16, 1997 PAGE -4
C) These conditions represent an emergency which will
not permit a delay resulting from a competitive solicitation
for bids;
D) This is an emergency situation which requires action
such as repair or replacement of the Upper Truckee River
sewer line, and actions that are necessary to procure
necessary equipment, services and supply to respond to
the emergency; and that these actions should be made
without giving notice for bids to let contracts.
E) These emergency repairs are necessary to maintain
service and repair actions are necessary to mitigate the
emergency.
By adopting Resolution 2645, the Board will make the
following findings: sufficient evidence was presented to
determine that an emergency situation exists, the timely
progress of repairs would be impacted by the formal bid-
ding process, and that immediate action is necessary to
respond. The resolution also stipulates that the Board
delegates authority to the General Manager to order any
action in response to the emergency. Additionally, be-
cause of the emergency, the project is exempt from CEQA
requirements.
Moved Mosbacher/Second Jones/Passed Unanimously
to adopt Resolution 2645.
Presented by Nancy Hussmann.
Moved Wallace/Second Jones/Passed Unanimously:
to approve continuation of contract services from
ArmTECH for self-insured medical plan consulting
services for the period of 12/1/96 through 12/31/97
in an amount not to exceed $18,585.
Moved Mosbacher/Second Jones/Passed Unanimously:
to approve payment in the amount of $889,296.68.
Water and Wastewater Operations Committee: The
committee met January 15 and discussed several
items on this agenda. Minutes from the meeting are
available upon request.
UPPER TRUCKEE RIVER SEWER
LINE CROSSING EMERGENCY
REPAIR
(Continued)
ARMTECH CONTRACT FOR SELF
INSURED MEDICAL PLAN CON-
SULTING SERVICES
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES - JANUARY 16, 1997 PAGE - 5
County Water Agency / EDWPA Committee: The
committee met January 16. The County Water Agency
will host a workshop February 3 to review the five-year
plan.
BOARD MEMBER STANDING
COMMITTEE REPORTS
(Continued)
Legislative Funding Ad Hoc Committee: Director Wallace
will try to arrange an appointment with Senator Leslie.
ACWA and the County Water Agency have endorsed
our funding efforts.
BOARD MEMBER AD HOC
COMMITTEE REPORTS
Director Mosbacher reported on the recent Meyers
Community meeting. She was also the Board rep-
resentative at this month's ECC meeting.
BOARD MEMBER REPORTS
Assistant Mana,qedEn,qineer: Richard Solbrig reported
on the status of all emergency projects:
EMERGENCY PROJECTS STATUS
C-Line Emergency Project of August 8, 1996 - The steel
pipe and thrust blocks are being installed on the Wood-
fords bridge and the upper bridge. The lines should be
ready to test within the next 10 days, and will do one
tie-in at a time.
Boulder Mountain Water Line Emergency Project of
January 2, 1997 - G.B. Construction has reinstalled the
water line. It will be pressure tested and checked for
coliform, and should be in operation by January 17.
The old pump station and line were utilized while the
new line was repaired. The final bill is estimated to be
$50,000, including pouring concrete thrust walls on the
side of the road to minimize erosion and exposure.
Christmas Valley Water Line Emergency Project of
January 2, 1997 - C.B. Ebright backfilled the road to restore
access to residences. The exposed pipe was backfilled.
Paving will be done in the spring. The power to the tank's
telemetry will be inspected by Sierra Pacific Power Com-
party. Final costs will be reported at the next Board
meeting.
B-Line (near Grass Lake Creek) Emergency Proiect of
January 3, 1997 - The line has been backfilled and pro-
tected. Concrete has been poured in several places
below the creek to prevent similar washouts from occurring.
The wet material was hauled away. Garcia Excavating will
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REGULAR BOARD MEETING MINUTES -JANUARY 16, 1997 PAGE -6
complete the work soon. Revegetation and paving work
will be done in the spring. USFS may want to do a joint
erosion project to install larger culverts to carry flows from
Grass Lake Creek. Final costs will be reported at the next
Board meeting.
Solbrig also reported there are 26 mg still remaining in
the ERB. When it is empty, the export system will be shut-
down to allow for testing of the C-line. While it is shut down,
the B-line surge tank will be installed, the A-line pig launcher
valves will be installed, and the patch on the B-line will be
replaced with new pipe.
ABC Services pressure grouted some of the concrete
vaults at Fallen Leaf Lake to reduce the amount of
groundwater entering the system.
As a result of the storms, Solbrig identified several
improvements which would help facilitate such large
flows in the future.
4:55 P.M.
5:05 P.M.
5:40 P.M.
EMERGENCY PROJECTS STATUS
(Continued)
MEETING BREAK
MEETING RESUMED AND ADJOURN-
ED TO CLOSED SESSION
RECONVENE TO REGULAR SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
A stipulation was entered in eminent domain. The vote
was 4-1, with Director Jones voting no.
A settlement was reached, compensation was given for
the rock and property. The vote was 4-1, with Director
Jones voting no.
Attorney Neese updated the Board on the status of
this case.
No Board action.
ST057345
Pursuant to Section 54956.9(a) of
California Government Code,
Conference with Legal Counsel: Exist-
ing Litigation/STPUD v. Schwake, State
Case No. SV-0914
Pursuant to Section 54956.9(a) of
California Government Code,
Conference with Legal Counsel: Exist-
lng Litigation/Schwake v. STPUD,
Alpine Co. Superior Court, State Case
No. 1453
Pursuant to Section 54956.9(a) of
California Government Code,
Conference with Legal Counsel: Exist-
ing Litigation/Schwake v. STPUD,
Federal Case No. CV-N-93-851-DWH
REGULAR BOARD MEETING MINUTES -JANUARY 16, 1997
PAGE - 7
Attorney Neese updated the Board on the status of
this case.
No Board action.
The Board directed staff regarding this item.
No Board action.
It was the consensus of the Board to extend the
management contract (MOU) until February 6, 1997.
5:45 P.M.
Pursuant to Section 54956.9(a) of
California Government Code,
Conference with Legal Counsel: Exist-
ing Litigation/STPUD v. Tahoe Trust
of 8~9~92, El Dorado Superior Court
Case No. SV-0786
Pursuant to Section 54956.9(b) of
California Government Code,
Conference with Legal Counsel: Antici-
pated Litigation/Significant Exposure
to Litigation (1 Case)
Pursuant to Section 54957.6 of
California Government Code/Con-
ference with Labor Negotiators
ADJOURNMENT
Christopher H. Strohm, President of Board
South Tahoe Public Utility District
Kathy ~harp~t~;lerk of Board /
South Tahoe-Public Utility District
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REGULAR BOARD OF DIRECTORS MEETING
GUEST SIGN-IN SHEET
IN ACCORDANCE WITH THE BROWN ACT:
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
NAME I ADDRESS I PHONE
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