03-19-98SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robert Baer. General Manaaer Richard Solbri~, Assistant Manaaer
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James Jones, President BOARD MEMBERS James Jones, Vice President
Duane Wallace, Director Mary Lou Mosbacher, Director Pembroke Gochnauer, Director
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REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MARCH 19, 1998
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session March 19,
1998, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Jones, Directors Wallace, Strohm, Gochnauer,
Mosbacher.
ROLL CALL
STAFF:
Baer, Solbrig, Sharp, McFarlane, Hoggatt, Hydrick, Bird,
Powers, Brown, Swain, Schroeder, Hussmann, Henderson,
Taylor, Noble, Rieger, Forsythe, R. Johnson, Attorney
Neese.
GUESTS:
Judy Brown/City Council Liaison.
Judy Brown extended an invitation, on behalf of the City
Council, for District Board members and staff to speak
to the council regarding MtBE and how it affects the City.
COMMENTS FROM THE AUDIENCE
Deborah Henderson, who recently filled the temporary
Accounting Technician position, was introduced to the
Board.
Bob Baer congratulated Linda Brown on her achievement
of the Certified Purchasing Manager certification.
ST007229
REGULAR BOARD MEETING MINUTES - MARCH 19, 1998 PAGE - 2
This item was resolved by the Operations Committee
prior to the Board meeting.
No Board action.
Consent Item No. 7 was brought forward for discussion
prior to Board action. Staff requested Consent Item No.
11 (Regular Board Meeting Minutes of February 19, 1998),
be removed and placed on the next Regular Board Meeting
Agenda.
Moved Strohm/Second Mosbacher/Passed Unanimously
to approve the Consent Calendar as amended:
1) Authorized implementation of the two-week discon-
nection procedures on the property located at 773
Mule Deer Circle, APN 33-282-02, for failure to pur-
chase additional sewer capacity;
2) Authorized payment in the amount of $28,750 for
obligation to Alpine County for summer 1998 fish
purchases;
3) Adopted Resolution No. 2670-98 authorizing the
opening of a credit card account with Sierra West
Bank;
4) Adopted Resolution No. 2671-98 authorizing
designated staff to perform financial transactions;
5) Adopted Resolution No. 2672-98, superseding
Resolution No. 2615, authorizing designated staff
to institute Stop Payment Orders;
6) Authorized advertising for bids for site work and
tank construction contracts for Christmas Valley
and Gardner Mountain Water Tanks;
8) A) Adopted Resolution No. 2669-98 urging the
Governor of the State of California to employ his
executive powers to achieve the removal of MtBE
and other oxygenates as additives to gasoline in
the State of California; and B) Authorized execution
of letter to Governor Wilson;
REQUEST TO APPEAR BEFORE THE
BOARD: George Banke (representing
Carl Banke) 3771 Ruby Way
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
ST007230
~F_.C~ULAR BOARD MEETING MINUTES - MARCH t9, t998 PAGE - 3
9) Adopted amendments to Series 1000 of the Board
Policy Manual;
10) Approved Regular Board Meeting Minutes of
February 5, 1998.
Diane Noble gave a visual presentation summarizing
the results of the Commercial Customer Survey. The
Finance Committee recommended the survey be
conducted to gather customers' suggestions regarding
monthly billings, deposits, and collection procedures.
Information obtained from the survey will be reviewed
by the Ordinance/Planning Committee.
Carol Swain gave an overhead presentation regarding
KPMG Peat Marwicks' recommendations for implementing
a successful strategic plan. Swain reported the Finance
Committee has reviewed the results and is supportive
of the recommendation to hire an additional employee for
the I/S Department. The new position will be included in
the 1998/99 budget.
CONSENT CALENDAR
(continued)
PRESENTATION: COMMERCIAL
CUSTOMER SURVEY RESULTS
PRESENTATION: INFORMATION
SYSTEMS STRATEGIC PLAN
RESULTS
CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION
Rick Hydrick reported a new task order must be issued
to HSl Geotrans, necessitated by extensive mud removal
from the drilling site, and cleanup requirements. The mud
must be shipped to the landfill in Lockwood. The Board
originally approved the drilling work to be done as part of
the regional investigation in the amount of $116,328.00.
This increased cost is in the amount of $16,725.00, for a
total of $133,053.00. Hydrick anticipates preauthorization
from the State Water Resources Control Board for reim-
bursement by the Kuehl Bill.
Moved Wallace/Second Strohm/Passed Unanimously to
approve a task order allowing the costs of the project to
be increased by $16,725.00, for a total project cost of
$133,053.00.
MEYER'S MTBE INVESTIGATION
(Consent Item No. 7)
ITEMS FOR BOARD ACTION
Ken Schroeder reported bids for the water line materials
were opened on March 16. The materials were grouped
into six groups of like items and each group was bid
individually.
WATER LINE MATERIAL BIDS
ST007231
REGULAR BOARD MEETING MINUTES - MARCH 19, 1998 PAGE - 4
Moved Strohm/Second Gochnauer/Passed Unanimously WATER LINE MATERIAL BIDS
to award bids as follows: Western Nevada Supply, for (continued)
valves and fittings, in the amount of $4,165.86; R Supply
Co. Inc., for grip ring kits, in the amount of $1,136.42;
Groeniger & Co., for C900 pipe, in the amount of $32,492.46;
R Supply Co. Inc., for saddles, in the amount of $4,396.71;
Western Nevada Supply, for Ford parts, in the amount of
$16,714.91, and R Supply Co., for poly pipe, in the amount
of $968.47. The grand total is $59,874.83.
Jim Hoggatt reported nine proposals were received for the
soils consultant contract. Staff evaluated the proposals
and invited two firms for interviews. Based on the interview
results, Hoggatt recommended awarding the proposal to
AGRA Earth & Environmental.
A-LINE REPLACEMENT: PHASE II
Moved Strohm/Second Gochnauer/Passed Unanimously
to award the soils testing contract to AGRA Earth and
Environmental, in an amount not to exceed $90,000.00
(Task Order No. 26).
Any Board action taken on this item will be reported after
closed session.
EMPLOYMENT AGREEMENT FOR
HUMAN RESOURCES DIRECTOR
Richard Solbrig reported the planning and design for this
project covers all phases through the year 2000. The
Task Orders with Harland Bartholomew cover all
environmental documentation for all phases through
the year 2000.
EXPORT SYSTEM REPLACEMENT
Moved Strohm/Second Wallace/Passed Unanimously
to approve Task Orders with Harland Bartholomew for
environmental documentation in the amount of $135,500.
Richard Solbrig reported the work on Carollo's planning
and design must proceed now in order to stay on schedule.
After the environmental documentation has been complet-
ed, a recommendation will be made regarding project
alternatives.
EXPORT SYSTEM REPLACEMENT
Moved Strohm/Second Wallace/Passed Unanimously
to approve Task Orders with Carollo Engineers for planning,
support, design work, and design services during construc-
tion in the amount of $472,300.
ST007232
REGULAR BOARD MEETING MINUTES - MARCH 19, 1998 PAGE - 5
Ken Schroeder reported an item for payment was inad-
vertently left off the listing of items to be paid. He
requested payment to Alpine Metals, in the amount of
$3,845.00 be added. The total for Payment of Claims
would equal $763,701.00
Director Mosbacher reported she has conflict of interest
in voting on the Payment of Claims. Her immediate family
are owners of A-1 Glass, who are included in the Payment
of Claims (line item No. 2, in the amount of $14,146.25).
Moved Gochnauer/Second Mosbacher/Passed Unanimous-
Ly_ to approve payment in the amount of $749,554.75 (this
total includes payment to Alpine Metals, in the amount
$3,845.00; and excludes payment to A-1 Glass, in the
amount of $14,146.25).
Moved Gochnauer/Second Jones/Mosbacher Abstained/
Passed to approve payment to A-1 Glass, in the amount
of $14,146.25.
(The final total of Payment of Claims is $763,701.00.)
3:30 P.M.
3:40 P.M.
Water & Wastewater Operations Committee: The
committee met March 16. Minutes of the meeting are
available upon request.
Planning/Ordinance Committee: The committee met
March 13 and will meet again on April 9 to continue with
the Ordinance Codification project.
CWA/EDWPNLAFCO Committee: The County Water
Agency distributed their proposed Five-Year Budget.
Committee members will work to ensure Tahoe is
fairly represented. Purveyors will present an agree-
ment to the agency for consideration that would
provide the purveyors with a long-term planning com-
mitment.
Legislative Funding Ad Hoc Committee: President Jones
joined Bob Baer in Washington D. C. They presented
legislators with the District's request for continued
funding for the export pipeline replacement project.
PAYMENT OF CLAIMS
MEETING BREAK
MEETING RESUMED
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
ST007233
REGULAR BOARD MEETING MINUTES - MARCH 19, 1998 PAGE - 6
Baer reported Holland & Knight is assisting with
monitoring the progress of several proposed
"Tahoe Bills?'
Baer reported the EIP will be on TRPA's March
agenda for approval. In the preliminary draft of
the EIP, the District's export pipeline project was
not included. While attending a TRPA meeting,
Baer was informed the project was not included
because it was originally listed as a 1996 project;
the draft only included projects from 1997 on.
Baer was assured when the final document is
published, the District's project will be included.
Baer reported that TRPA received a $100,000
commitment from the Corp of Engineers to
determine which sewer agencies in the Lake
Tahoe Basin have sewer lines in SEZ's. The
next phase of the project would be to remove all
lines from sensitive areas.
Lahontan/SWRCB Communications Ad Hoc Committee:
The committee met March 18 to discuss Lahontan's
performance audit. Strohm and Neese attended
Lahontan's regular board meeting in Lancaster to
participate in their workshop regarding enforcement
priorities.
H20 Program (Helping Hands Outreach Pro,qram) Ad
Hoc Committee: The El Dorado County Board of
Supervisors will consider the MOU needed to implement
this program on March 24. Once the MOU has been
approved, donations can be solicited.
Director Mosbacher reported on two items:
1) She thanked Rick Hydrick and Dawn Forsythe for
attending the Meyers Roundtable meeting and explain-
ing the MtBE investigation in Meyers.
2) She attended the District's ECC meeting. The
Laboratory staff gave an excellent presentation on "What
Our Crew Does."
Director Gochnauer thanked Directors Wallace and
Strohm for their support regarding the proposed rezon-
lng of the "Y" area.
BOARD MEMBER AD HOC
COMMITTEE REPORTS
(continued)
BOARD MEMBER REPORTS
ST007234
REGULAR BOARD MEETING MINUTES - MARCH 19, 1998 PAGE - 7
President Jones reported on two items:
1) He attended the ACWA conference in Washington
D.C. He also reported on efforts to obtain funding for
the 1999 phase of the export pipeline replacement project.
2) He attended the Governor's MtBE Advisory Panel
Meeting in Sacramento. The next meeting will be held
April 22.
General Manager: Baer reported on water allocations
from the Truckee River, to be used for snowmaking in
California and Nevada.
Manager of Customer Service: Diane Noble reported
on the plans for the second phase of construction of
the Embassy Vacation Resort on Ski Run Boulevard.
Noble also reported on two claims that were submitted
to the District's liability insurance related to sewer back-
ups in January 1997.
Manager of Water Operations: Rick Hydrick reported
on the Water Quality Assurance Plan.
Hydrick also reported on the progress of the South Y
PCE investigation.
Solbrig reported on the status of the emergency projects:
Millich Ditch/Snowshoe Thompson Ditch No. 1 Emergency
Project of March 20, 1997 - Attorney Neese is continuing to
finalize all agreements associated with this project. Because
Clarence Burr and Bently representatives have been unable
to resolve their differences re: costs, the project is being
delayed. Staff will request an extension from FEMA. When
all agreements are finalized, the project can go
out to bid.
Tertiary Building Fire Emergency of February 5, 1998 -
Repairs are proceeding. Additional iron work, painting,
and valve work still need to be done.
5:20 P.M.
BOARD MEMBER REPORTS
(continued)
STAFF REPORTS
STATUS OF EMERGENCY PROJECTS
MEETING BREAK
ST007235
REGULAR BOARD MEETING MINUTES - MARCH 19, 1998 PAGE - 8
5:25 P.M.
6:05 P.M.
MEETING RESUMED AND
ADJOURNED TO CLOSED SESSION
RECONVENE TO REGULAR
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
The Board unanimously approved the Employment Agree-
ment for the Human Resources Director.
Staff updated the Board regarding the status of this item.
No Board action.
Legal counsel updated the Board regarding the status of
this item.
No Board action.
6:10 P.M.
Pursuant to Section 54957.6 of
California Government Code/
Conference with Labor Negotiator:
Unrepresented Employee Position -
Human Resources Director
Pursuant to Section 54956.9(a) of
California Government Code/Con-
ference with Legal Counsel Existing
Litigation: Schwake v. STPUD,
Federal Case No. CV-N-93-851-DWH
Pursuant to Section 54956.9(b) of
California Government Code/
Conference with Legal Counsel -
Anticipated Litigation (one case)
ADJOURNMENT
James R. Jones, Board President
South Tahoe Public Utility District
ATTE ST: "--~ ~-'--~. L~ .~~ ~')
Kathy Sharp~_'ierk of the Beard
South Tahoe Public Utility District
ST007236
DATE:. -'~?/
REGULAR BOARD OF DIRECTORS MEETING
GUEST SIGN-IN SHEET
IN ACCORDANCE WITH THE BROWN ACT:
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE
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