05-07-98SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robed Baer Genera Mana er Richard Solbri~ Assistant Mana.qer
James Jones, President BOARD MEMBERS James Jones, Vice President
Duane Wallace, Director Mary Lou Mosbacher, Director Pembroke Gochnauer, Director
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REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MAY 7, 1998
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session May 7,
1998, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
Vice President Strohm, Directors Wallace, Gochnauer,
Mosbacher. (President Jones was absent because of
District business.)
ROLL CALL
STAFF:
Baer, Solbrig, Sharp, McFarlane, Powers, Brown, Thiel,
Taylor, Forsythe, R. Johnson, Garcia, Hoggatt, Attorney
Neese.
GUESTS:
Larry Young, Anna Bunker/Ward & Young Architects;
Rick and Rob Nemetz/Nemetz Construction; Wayne
Sheldon, Leonard Jolly, Joyce Blackstone/USDA
Natural Resources Conservation Service (NRCS); Dan
McLaughlin.
Staff requested Consent Items No. 1 and 2 (disconnec-
tion procedures) be removed, as the situations have
been satisfactorily resolved.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
ST007217
REGULAR BOARD MEETING MINUTES - MAY 7, 1998 PAGE - 2
Moved MosbachedSecond Gochnauer/Jones Excused/
Passed to approve the Consent Calendar, as amended:
3) Authorized implementation of the two-week
disconnection procedures for delinquent
sewer and/or water accounts;
4) Authorized execution of a one-year contract
with D & D Communications for long distance
telephone services;
5) Authorized Board President to sign agreement
to share costs between South Tahoe Public
Utility District and El Dorado County Water Agency
for Fiscal Years 1996/97 and 1997/98;
6) Revolving Line of Credit - Adopted Resolution No.
2674-98 granting authorization to set up short-
term line of credit in the amount of five million
dollars;
7) Approved Regular Board Meeting Minutes:
March 19, 1998.
In 1980, the NRCS did a study that supported the use of
District effluent for irrigation in Alpine County. A second
study has been performed utilizing 15 years of extensive
monitoring and sampling data. A trend analysis was
developed and used to compare the use of secondary
treated effluent to today's standards. The study found a
slight increase of nitrates in certain areas, but was unable
to determine the cause of the elevations (causes may be
unique to each site). The study also indicated many areas
may no longer need such extensive monitoring, while
monitoring in other areas may need to be expanded. The
study confirmed that continued use of effluent for irrigation
purposes is acceptable.
CONSENT CALENDAR
PRESENTATION: ALPINE COUNTY
STUDY BY NATURAL RESOURCES
CONSERVATION SERVICES
ITEMS FOR BOARD ACTION
Staff recommended an analysis be performed on the
District's Administration Building to determine needs and
options available to optimize the space in the building.
ADMINISTRATION BUILDING
ST0072 ! 8
REGULAR BOARD MEETING MINUTES - MAY 7, 1998 PAGE - 3
Moved Mosbacher/Second Gochnauer/Jones Excused/
Passed to authorize Ward-Young Architecture and Plan-
ning to perform a needs analysis in an amount not to
exceed $13,500.
John Thiel reported eight bids were received for this
project, at the May 5 bid opening. Thiel also reviewed
a minor discrepancy - the contractor neglected to sign
the insurance information addendum acknowledgment.
(The correct insurance information was provided.) Thiel
recommended this minor irregularity be waived. Staff
reviewed the bid documents and found no irregularities.
Moved Strohm/Second Gochnauer/Jones Excused/
Passed to waive the discrepancy described above, and
to award the bid to the lowest responsive, responsible
bidder, C. B. Ebright, in the amount of $211,179.
Rick Nemetz, the second Iow bidder, came before the
Board to protest the waiving of the bid discrepancy.
Attorney Neese stated the Public Contract Code provides
that the District can waive or reject irregularities, if doing
so does not provide an unfair competitive advantage
and does not affect the amount of the bid. Mr. Nemetz
filed a formal protest with the Clerk of the Board.
Moved Wallace/Second Gochnauer/Jones Excused/
Passed to authorize execution of Grant of Easement
and Temporary Construction Easement Agreement.
Moved Wallace/Second GochnauedStrohm Absent/
Passed to approve payment in the amount of $997,784.72.
2:55 P.M.
3:10 P.M.
Baer reviewed the history of the request for fire hydrants
being added to the export pipeline. An oral and visual
presentation was made that covered: the background,
required actions, challenges, technical concerns, local
support/opposition, legislative passage, alternatives,
costs, and pro's and con's.
ADMINISTRATION BUILDING
(continued)
CHRISTMAS VALLEY AND
GARDNER MOUNTAIN WATER
TANKS: SITEWORK
SNOWSHOE THOMPSON NO. 1
PIPELINE
PAYMENT OF CLAIMS
MEETING BREAK
MEETING RESUMED
AB 2444: FIRE PROTECTION
LEGISLATION
ST007219
REGULAR BOARD MEETING MINUTES - MAY 7, 1998 PAGE - 4
It was the consensus of the Board to: continue to develop
and introduce legislation that will allow the use of recycled
water in the Lake Tahoe Basin for fire protection, include
$20,000 in the budget to: proceed with the environmental
analysis, continue to garner support, develop a change
order that will allow for future installation of the fire hy-
drants on the export pipeline.
No Board action.
Director Gochnauer requested the Board consider using
television spots to communicate various District messages
to the public. He proposed the Board authorize an
expenditure of $2,500 for a test pilot program production
and broadcast, and to allocate $25,000 in the 1998/99
fiscal year budget for production. After a thorough
discussion of this item, Director Gochnauer withdrew his
request and may place it on a future agenda for further
consideration.
AB 2444: FIRE PROTECTION
LEGISLATION
(continued)
PILOT PROGRAM FOR DISTRICT
TELEVISION SPOTS
No Board action.
4:45 P.M.
5:00 P.M.
Planning / Ordinance Committee: The committee met
May 14 to proceed with the update and consolidation
of District ordinances.
County Water Agency / EDWPA / LAFCO Committee:
On May 7, the committee hosted a meeting with El Dorado
County Board of Supervisors candidates for the purpose
of familiarizing the candidates with District issues.
Le.qislative Funding Ad Hoc Committee: The committee
met with Steve Teshara, Lake Tahoe Gaming Alliance,
regarding the proposed legislation being generated by
the Lake Tahoe Transportation and Water Quality
Coalition.
Director Wallace reported on two items:
1) A forum for the candidates for the El Dorado County
Board of Supervisors will he held.
MEETING BREAK
MEETING RESUMED
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
BOARD MEMBER REPORTS
ST007220
REGULAR BOARD MEETING MINUTES - MAY 7, 1998 PAGE - 5
2) He attended a Chamber of Commerce legislative
conference. After asking questions, it became apparent
the legislature is not focused on MTBE.
Director Mosbacher reported on her attendance at the
Carson River Conference. She suggested the District
join this group to monitor activities.
General Manager: Baer reported on three items:
1) The appropriations bill containing the District's
1999 funding request will be presented to the Senate
markup committee the first week of June.
2) Arthur Bauer (who is conducting TRPA's revenue
study) stated the District has broad powers - other
than sewer and water.
3) Interviews for the Hydrogeologist position have been
completed.
Jim Hoggatt reported on the status of the emergency
projects:
Millich Ditch/Snowshoe Thompson Ditch No. 1 Emergency
Project of March 20, 1997 - Five local contractors were
invited to bid on the project. Bids are to be received prior to
the bid opening on May 19. The results will be presented at
the May 21 Board meeting.
Tertiary Building Fire Emergency of February 5, 1998 -
Repairs to the building have totaled $209,000 to date.
Roof repairs will begin May 11 and are anticipated to
cost $18,000.
District Information Officer: Dawn Forsythe reported the
the H20 program has received nearly $1,000 in donations
to date.
5:30 P.M.
BOARD MEMBER REPORTS
(continued)
STAFF REPORTS
STATUS OF EMERGENCY PROJECTS
ADJOURNMENT TO CLOSED
SESSION
5:52 P.M.
RECONVENETO REGULAR
SESSION
ST007221
REGULAR BOARD MEETING MINUTES - MAY 7, 1998 PAGE - 6
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
Legal counsel and staff updated the Board on the
status of this case.
No Board action.
The Board directed legal counsel and staff regarding
this item.
No Board action.
The Board, by a vote of 4-0, unanimously approved the
revisions to the Incentive Program.
Pursuant to Section 54956.9(a) of
California Government Code/Con-
ference with Legal Counsel Existing
Litigation: Schwake v. STPUD,
Federal Case No. CV-N-93-851 -DWH
Pursuant to Section 54956.9(b) of
California Government Code/
Conference with Legal Counsel -
Anticipated Litigation (one case)
Pursuant to Section 54957.6 of
California Government Code/
Conference with Labor Negotiators-
Agency Negotiators: Board of
Directors, Robert Baer; Employee
Organization: STPUD Management
Staff
5:55 P.M.
ADJOURNMENT
J~mes R. Jones, B/~a'~8 President
~outh Tahoe Publ~Utility District
ATTEST: "-/'/:)
Kathy Shar~l~lerk of the BOard
South Tahoe Public Utility District
ST007222
REGULAR BOARD OF DIRECTORS MEETING
GUEST SIGN-IN SHEET
IN ACCORDANCE WITH THE BROWN ACT:
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE