06-18-98SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robed Baer, General Mana er Richard Solbri , Assistant Mana er
James Jones, President BOARD MEMBERS James Jones, Vice President
Duane Wallace, Director Mary Lou Mosbacher, Director Pembroke Gochnauer, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 18, 1998
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session June 18,
1998, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Jones, Directors Wallace, Strohm, Mosbacher,
Gochnauer.
ROLL CALL
STAFF:
Baer, Solbrig, Sharp, McFarlane, Hussmann, Schroeder,
Brown, Noble, R. Johnson, Bird, Adams, Eddy, Forsythe,
L. Johnson, Hydrick, Bergsohn, Attorney Neese.
GUESTS:
Judy Brown/City Council Liaison; Susan Brooks and
Deborah Babineau/BB&H Benefit Designs; Brian Bose/
Tahoe Daily Tribune; Jori PauI-KieI/TRPA; Harold Singer/
Lahontan RWQCB; Bill Marsh, Joyce Blackstone.
Moved Mosbacher/Second Strohm/Passed Unanimously
to approve the Consent Calendar, as submitted:
1) Authorized implementation of the two-week discon-
nection procedures for delinquent sewer and/or
water accounts;
CONSENT CALENDAR
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REGULAR BOARD MEETING MINUTES - JUNE 18, 1998 PAGE - 2
2)
3)
4)
5)
6)
7)
8)
Paving Bids - Authorized staff to advertise for bids for
asphalt patch paving and asphalt trench paving for the
remainder of the 1998 construction year;
Furnace Building Reroof- Authorized staff to advertise
for bids;
Dry Polymer Contract - Authorized an extension of the
contract with Allied Colloids in the estimated amount of
$76,876.80 for fiscal year 1998-99;
1998-99 Chlorine and Sodium Hypochlorite Supplies -
Awarded contracts to lowest responsive, responsible
bidder, Sierra Chemical Co., for chlorine in the amount
of $44,857.40, and sodium hypochlorite in the amount
of $14,110.59;
Natural Gas Sales Agreement - Authorized Board
President to execute agreement with Duke Energy
Trading and Marketing, LLC;
Temporary Accounting Manager - Authorized funds
for a contract person from the Substitute Personnel
in the amount of $25.41 per hour;
Adopted Resolution No. 2678-98 - Sewer Enterprise
Fund Appropriation Proceeds of Taxes for Fiscal Year
1998-99;
9)
B-Line Phase II and III - Authorized entering into a
collection agreement with the United States Forest
Service;
10) Conflict of Interest Code: Amendment to Designated
Position List - Approved addition of Hydrogeologist
position to Appendix A;
11) Approved Regular Board Meeting Minutes: 5~7~98.
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
Nancy Hussmann reported three proposals for consulting
services were received by the April 20, 1998, deadline.
The Employee Benefits Committee evaluated the pro-
posals and interviewed the candidates. Proposed costs
for services were comparable among all three candidates;
however, major differences were noted in the scope of
CONSULTANT SERVICES FOR
SELF-INSURED EMPLOYEES'
BENEFIT PLAN
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REGULAR BOARD MEETING MINUTES - JUNE t8, 1998 PAGE - 3
services provided. The committee unanimously recom-
mended that the contract be awarded to BB&H Benefit
Designs.
Representatives of BB&H received and clarified questions
from Board members.
Moved Strohm/Second Gochnauer/Passed Unanimously
to approve recommendation from Employee Benefits
Committee to contract with BB&H Benefit Designs,
effective July 1, 1998 for full scope consulting services
for the self-insured Employees' Benefit Plan in the amount
of $15,000 per year.
CONSULTANT SERVICES FOR
SELF-INSURED EMPLOYEES'
BENEFIT PLAN
(continued)
PUBLIC HEARING
2:25 PUBLIC HEARING
President Jones opened the Public Hearing at 2:25 p.m.
Dawn Forsythe reported a new state law requires water
purveyors to prepare a report, if drinking water exceeds
public health goals. A public hearing is required for
the purpose of accepting and responding to comments
prior to July 1, 1998.
Public health goals are set for 27 chemicals. The
District's testing in 1997 found a trace detection (13 ppb)
of lead in one well. Retesting of that well found no
detections, leading to the conclusion that there was an
error in testing results. No lead was detected in any other
well and the District did not exceed any other public health
goal.
None.
Moved Wallace/Second Gochnauer/Passed Unanimously
to accept the Public Health Goal Report as presented.
President Jones closed the Public Hearing at 2:35 p.m.
PUBLIC HEALTH GOAL REPORT
Open Hearing
Staff Report
Public Comments
Board Member Comments/Action
Close Hearing
ITEMS FOR BOARD ACTION
Director Strohm disqualified himself from participation
in this item, due to a potential financial conflict.
PHONE SYSTEM UPGRADE
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REGULAR BOARD MEETING MINUTES - JUNE 18, 1998 PAGE - 4
Linda Brown reported this phone system is priced
substantially less than the State of California CMAS
JPA pricing done through competitive bidding.
Moved Wallace/Second Mosbacher/Strohm Abstained/
Passed to authorize entering into a five-year equipment
lease contract with Lucent Technologies for $33,107
plus financing, utilizing a special circumstance provision
of the District's Purchasing Policy.
Mike Adams reported the existing black and white lateral
TV camera is nearly 15 years old. A color camera would
greatly enhance the ability to detect areas where I&l
enters the collection system. The District's main line
camera is a Cues camera. Purchasing a Cues lateral
camera will allow for complete compatibility with existing
equipment, such as video displays in District vehicles,
and would allow for video records to be kept on tape.
Additionally, the color lateral camera could be used as a
backup unit for the main line camera. Adams stated
two similar companies were asked to demonstrate their
equipment, with the requirement that their equipment be
compatible with existing equipment, and both companies
declined.
Moved Strohm/Second Mosbacher/Passed Unanimously
to: A) Waive District Purchasing Policy regarding going
to bid; B) Determine that Cues is a sole source supplier;
and C) Authorize purchase Cues color lateral camera and
accessories in the amount of $12,250 plus tax and shipping.
Director Mosbacher voiced several concerns with this
section. Staff will draft language regarding IRS mileage
reimbursement, and define "District boundaries."
No Board action.
Moved Strohm/Second GochnauedPassed Unanimously
to approve payment in the amount of $732,741.98.
3:35 P.M.
3:40 P.M.
PHONE SYSTEM UPGRADE
(continued)
COLOR LATERAL CAMERA AND
ACCESSORIES PURCHASE
BOARD POLICY MANUAL:
SECTION 2140
PAYMENT OF CLAIMS
MEETING BREAK
MEETING RESUMED
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REGULAR BOARD MEETING MINUTES - JUNE 18, 1998 PAGE - 5
Staff gave an oral and visual presentation that detailed
the serious threat MTBE is posing to District drinking
water supplies. The presentation included the following:
criteria for assessing vulnerability of wells to contamination,
zones and wells impacted by contamination, prioritization
needs, status of water supply, possible actions to be taken,
legislative needs, and conclusions. A copy of the presen-
tation is on file at the District office.
Harold Singer, Lahontan RWQCB, answered questions
posed by Board members and offered suggestions for
consideration.
WATER QUALITY ASSURANCE
PLAN PRESENTATION
(3:30 P.M. Time Allocation)
No Board action.
Water and Wastewater Operations Committee: The
committee met June 15 and discussed several items
on this agenda. They also toured the A-Line project.
BOARD MEMBER STANDING
COMMITTEE REPORTS
County Water A,qency / EDWPA / LAFCO Committee:
Rick Hydrick reported on his attendance at the June 15
El Dorado County Board of Supervisors meeting. Water
purveyors (EDWPA) each gave a presentation detailing
their five-year budget needs. The purveyors' recom-
mendations were assigned to a committee for review.
(In 1995, the purveyors' recommendations were assign-
ed to a committee, with no results.)
Legislative Funding Ad Hoc Committee: The District's
1999 funding request is being reviewed by the House
Appropriations Markup Committee.
BOARD MEMBER AD HOC
COMMITTEE REPORTS
Director Mosbacher reported during a recent Alpine
County Board Meeting, she learned that the Desert
Research Institute may reduce the amount of monitoring
performed on the District's effluent. They are considering
proposing a plan to utilize 20 years of accumulated data to
develop a model, in an attempt to determine what impacts
the effluent will have in the future. Money saved from the
reduced monitoring would be applied to the model; however,
more funding might be required.
BOARD MEMBER REPORTS
Director Gochnauer reported on the City of SLT's concern
that the Lukins water system has no fire hydrants within
their service boundaries.
Director Jones reported he will meet with the State Auditors
on June 23 regarding the Lahontan performance audit.
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REGULAR BOARD MEETING MINUTES -JUNE 18, 1998 PAGE -6
General Manager: Baer reported a senate bill is being
considered that would raise the competitive bidding
threshold limit.
Richard Solbrig reported on the status of the emergency
projects:
Tertiary Building Fire Emergency of February 5, 1998 -
Repairs to the building have totaled $332,000 to date.
Final bills will be submitted to the insurance agency by
June 19. The District's deductible is $25,000.
Millich Ditch/Snowshoe Thompson Ditch No. 1 Emergency
Project of March 20, 1997 - The contractor has mobilized to
the site. A temporary access road has been built. Lahontan
has indicated they will issue a permit to install a pipeline,
providing a smaller pipe be installed parallel to the pipeline
to water vegetation. Attorney Neese is finalizing an indem-
nity agreement with Clarence Burr's attorney. Solbrig
reported the decision to install a pipeline, or to restore the
earthen ditch to its previous state, will be made soon. Ease-
ments with Alpine County and Garth McCormack (for ditch
work) have been executed and forwarded for recording. The
remaining easement with Mr. Congdon (for the bypass struc-
ture) is pending.
Dawn Forsythe reported water conservation ads will begin
airing on local radio stations beginning June 22.
6:13 P.M.
6:18 P.M.
7:50 P.M.
STAFF REPORTS
STATUS OF EMERGENCY PROJECTS
STAFF REPORTS
MEETING BREAK
MEETING RESUMED AND
ADJOURNED TO CLOSED SESSION
RECONVENE TO REGULAR
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
Legal counsel updated the Board on the status of this
case.
No Board action.
Pursuant to Section 54956.9(a) of
California Government Code/Con-
ference with Legal Counsel Existing
Litigation: Schwake v. STPUD,
Federal Case No. CV-N-95-851-DWH
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REGULAR BOARD MEETING MINUTES -JUNE 18, 1998 PAGE -7
The Board directed legal counsel and staff regarding
this item.
No Board action.
7:55 P.M.
Pursuant to Section 54956.9(b) of
California Government Code/
Conference with Legal Counsel -
Anticipated Litigation - Initiation of
Litigation (seven cases)
ADJOURNMENT
/' JSmes R. Jones,/Board President
/..outhTahoe F~lic Utility District
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I~athy Sh~rk ~f~he~Board
South Tahoe Public Utility District
ST007206
DATE: ,_,~ '~
REGULAR BOARD OF DIRECTORS MEETING
GUEST SIGN-IN SHEET
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