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08-20-98SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Robert Baer Genera Manager Richard Solbri~, Assistant Manager James Jones, President BOARD MEMBERS James Jones, Vice President Duane Wallace, Director Mary Lou Mosbacher, Director Pembroke Gochnauer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 20, 1998 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session August 20, 1998, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Jones, Directors Strohm, Wallace, Mosbacher, Gochnauer. ROLL CALL STAFF: Baer, Solbrig, Sharp, McFarlane, Hoggatt, Rieger, Hydrick, Noble, Schrempp, Garcia, Brown, Bird, Schroeder, Forsythe, Swain, Bergsohn, Reid, Attorney Neese. GUESTS: Suzanne Pearce/Tahoe Resources Conservation District, Tyler Rieger/Boy Scout Troop 594, Andy Bourelle/Tahoe Daily Tribune, Katrina Rieger, Carr Rieger, Pat Frega, Joyce Blackstone. Tyler Rieger, Boy Scout Troop 594, appeared before the Board to fulfill a requirement necessary to obtain the "Citizenship in the Community" badge. Consent Item No. 5 was brought forward for discussion prior to Board action. Moved Mosbacher/Second Wallace/Passed Unanimously to approve the Consent Calendar, as amended: COMMENTS FROM THE AUDIENCE CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDAR ST007168 REGULAR BOARD MEETING MINUTES -AUGUST 20, 1998 PAGE -2 1) 2) 3) 4) 6) Authorized implementation of the two-week discon- nection procedures for delinquent sewer and/or water accounts; Authorized implementation of the two-week water disconnection procedures on the property located at 1847 Nez Perce Drive, APN 34-433-03, for failure to perform annual backflow assembly test; Authorized staff to advertise for bids for concrete lining of Diamond Ditch; Indian Creek Reservoir Saddle Dam Investigation - Approved Task Order No. lA amendment for Harding Lawson Associates in the amount of $9,470; Approved Regular Board Meeting Minutes of June 18, 1998. CONSENT CALENDAR ITEMS FOR BOARD ACTION Ken Schroeder reported one bid was received for this project, at the August 20 bid opening. Moved Gochnauer/Second Wallace/Passed Unanimously to award contract to the lowest responsive, responsible bidder, GudgeI-Yancy Roofing Company, in the amount of $88,960. Rick Hydrick reported MTBE was detected in Arrowhead Wells 1 and 2 in 1997. The wells were shut-off, but left in tact, to serve as a backup to Bakersfield Well. Ivo Bergsohn gave an overhead presentation to illustrate: the path of the MTBE plume, the physical location, the results of the site investigation, and the rationale for staff's recommended approach. The existing Arrowhead Wells serve as a conduit for further contamination of the water supply aquifers. Now that summer water demand has decreased, the wells must be destroyed and replaced prior to the October 15 Lake Tahoe Basin construction deadline. FURNACE BUILDING REROOFING PROJECT ARROWHEAD REPLACEMENT WELL EMERGENCY ST007169 REGULAR BOARD MEETING MINUTES - AUGUST 20, '1998 PAGE - 3 The new well will be sealed off from the MTBE con- taminated zones and completed in the deeper MTBE free aquifer. A new pipeline, of approximately 100 feet, will be constructed to connect the new well to the distribution system. An above-ground piping system must also be purchased to discharge development water. This piping will also be used on future well construction projects. Costs associated with this project may be reimbursed by the Kuehl Bill. ARROWHEAD REPLACEMENT WELL EMERGENCY (continued) Attorney Neese presented the legal requirements neces- sary to declare this an emergency item. Along with Hydrick and Bergsohn, it was determined an emergency exists, per the framework contained in Resolution No. 2685-98. Moved Gochnauer/Second Strohm/Passed Unanimously to adopt Resolution No. 2685-98/Declaring an Emergency, Authorizing Contracts without Bids, Delegating Authority to Order Emergency Action and Determining CEQA Exemption. Richard Solbrig reported exposed sections of the sewer line were recently discovered. The exposed sections are identified as the gravity sewer trunk line from Meyers and the original A-Line, where it crosses the Upper Truckee River near the Upper Truckee Pump Station. The Upper Truckee River has cut a new channel across the meadow, largely bypassing the loop near the pump station. The integrity gravity sewer trunk line is seriously undermined and immediate temporary repairs are needed to avoid a sewer spill into the river. Permanent solutions will be explored after the emergency repairs are made. Ed Wallace, Northwest Hydraulic Consultants, has proposed to meet with necessary agencies and develop permanent repair alternatives, for an estimated cost of $22,000. C. B. Ebright will be the contractor who will perform the actual repairs. UPPER TRUCKEE RIVER SEWER LINE AND ORIGINAL A-LINE CROSSING EMERGENCY REPAIR The Operations Committee has visited the sites and recommends approval of staff's recommendations. Attorney Neese presented the legal requirements neces- sary to declare this an emergency item. Along with Solbrig, it was determined an emergency exists, per the framework contained in Resolution No. 2684-98. ST007170 REGULAR BOARD MEETING MINUTES - AUGUST 20, 1998 PAGE - 4 Moved Gochnauer/Second Strohm/Passed Unanimously to adopt Resolution No. 2684-98/Declaring an Emergency, Authorizing Contracts without Bids, Delegating Authority to Order Emergency Action and Determining CEQA Exemption. Moved Strohm/Second Wallace/Passed Unanimously to approve payment in the amount of $595,161.83. UPPER TRUCKEE RIVER SEWER LINE AND ORIGINAL A-LINE CROSSING EMERGENCY REPAIR (continued) PAYMENT OF CLAIMS CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION Director Gochnauer received clarification regarding budget amendments. Moved Gochnauer/Second MosbachedPassed Unanimously to approve the rollover of funds into the 1998-99 fiscal year budget of planned capital projects not completed, and approve budget amendments for underfunded projects. 3:30 P.M. 3:40 P.M. Water and Wastewater Operations Committee: The committee met August 18. In addition to the regular meeting, the committee toured the sites where the sewer line is exposed in the Truckee River. Minutes of the meeting are available upon request. Planning/Ordinance Committee: The committee met August 13 regarding the Ordinance Codification project. County Water Agency / EDWPA / LAFCO Committee: The purveyors on the West Slope will gather to discuss how the County Water Agency meets their needs. Efforts are underway to declare the District and Tahoe City PUD zones of benefit. Ad valorem taxes usually sent to the west slope would be redirected for use in Lake Tahoe. Le,qislative Funding Ad Hoc Committee: Rhonda McFarlane reported on the status of the District's deviation request. She also reported how it will impact the District's five-year financial plan, in the event the request is not funded. 1997-98 FISCAL YEAR CAPITAL OUTLAY ROLLOVERS AND AMENDMENTS (Consent Item No. 5) MEETING BREAK MEETING RESUMED BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS ST007171 REGULAR BOARD MEETING MINUTES -AUGUST 20, 1998 PAGE -5 Lahontan/SWRCB Communications Ad Hoc Committee: Director Strohm made a presentation to the SLT Chamber of Commerce regarding MTBE. President Jones also reported on MTBE to the Lake Tahoe Lodging Association. Director Wallace stated the SLT Chamber of Commerce appointed him to a committee to develop a workshop to address MTBE issues. Director Gochnauer reported he was contacted by the League to Save Lake Tahoe to see if they could assume the agency leadership role in facilitating a workshop to address MTBE issues. The League was not aware that the Chamber had already assumed this position. Director Jones has been appointed the Chair of ACWA's MTBE committee (a subcommittee of ACWA's Water Quality Committee). General Manager: Baer reported on three items: 1) President Jones would be a good candidate to send to Washington D. C. to testify before the Senate regarding MTBE. 2) The owner of the Meyers Beacon Station was fined $84,000 by Lahontan for their failure to prevent MTBE contamination. 3) District and Lahontan staff will meet with Federal EPA to request they remove MTBE from gasoline. Mana.qer of Customer Service: Diane Noble reported on the status of the Tahoe Chalet Inn claim. She also updated the Board on the proposals received to perform the sewer rate study. Inspector: Greg Schrempp reported on the progress made by Mr. Chang and Mr. Caro (who appeared before the Board at the August 6 Regular Board meeting). A $500 deposit was received, and Customer Service developed a payment plan to allow them flexibility in paying the remaining amount. Director Wallace reported on the TRPA revenue sources for funding of the EIP program as identified by consultant, Arthur Bauer. BOARD MEMBER AD HOC COMMITTEE REPORTS (continued) BOARD MEMBER REPORTS STAFF REPORTS BOARD MEMBER REPORTS ST007172 REGULAR BOARD MEETING MINUTES - AUGUST 20, 1998 PAGE - 6 Richard Solbrig reported on the status of the emergency projects: Millich Ditch/Snowshoe Thompson Ditch No. 1 Emergency Proiect of March 20, 1997 - G. B. Construction replaced their excavator and will re-trim the ditch. The slope has been filled, the retaining wall has been built, and the concrete has been poured for the bypass structure. The revegetation work will be done in two weeks. Lahontan staff will inspect the site on August 21. The Lahontan permit will be rewritten and will include their requirements for a perforated pipe. They requested that District staff water the vegetation, if it starts to die. Tertiary Building Fire Emergency of February 5, 1998 - All reimbursement requests have been submitted to the insurance company. Chief Financial Officer: Rhonda McFarlane reported on the following items: Perry-Smith auditors are on site; $42,000 in reimbursement was received from FEMA for 1995 storm damage; $13,000 was received from Lahontan for the South Y study. District Information Officer: Dawn Forsythe reported on donations received for the H20 (Helping Hands Outreach Program). Director Gochnauer reported that the Board of Realtors is concerned regarding the lack of fire protection along the Highway 89 corridor. The Fire Department may request information from the District regarding this. District General Counsel: Attorney Neese reported on AB 3030 (the Groundwater Management Plan). A citizen's ad hoc advisory committee may be established. Staff will meet with TRPA and Lahontan regarding coordinating and funding for the plan. Neese also reported he will give a presentation at the CASA meeting in Monterey regarding consistency in en- forcement actions. 4:30 P.M. STATUS OF EMERGENCY PROJECTS STAFF REPORTS BOARD MEMBER REPORTS STAFF REPORTS ADJOURNMENT TO CLOSED SESSION ST007173 REGULAR BOARD MEETING MINUTES - AUGUST 20, 1998 PAGE - 7 4:55 P.M. RECONVENE TO REGULAR SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION No report. No Board action. Legal counsel and staff updated the Board and received direction regarding this item. No Board action. 5:00 P.M. Pursuant to Section 54956.9(a) of California Government Code/Con- ference with Legal Counsel Existing Litigation: Schwake v. STPUD, Federal Case No. CV-N-93-851-DWH Pursuant to Section 54956.9(b) of California Government Code/ Conference with Legal Counsel - Anticipated Litigation (seven cases) ADJOURNMENT James R. Jones, Board President South Tahoe Public Utility District Kathy Sha~, Clerk of the BOard South Tahoe Public Utility District $T007174 REGULAR BOARD OF DIRECTORS MEETING GUEST SIGN-IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE NAME I ADDRESS I PHONE