09-03-98SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robert Baer General Mana er Richard Solbri Assistant Mana er
James Jones, President BOARD MEMBERS Christopher H. Strohm, Vice President
Duane Wallace, Director Mary Lou Mosbacher, Director Pembroke Gochnauer, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
SEPTEMBER 3, 1998
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session September
3, 1998, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Jones, Directors Strohm, Mosbacher,
Gochnauer. Director Wallace was absent.
ROLL CALL
STAFF:
Baer, Sharp, McFarlane, Hoggatt, Schroeder, Noble,
Forsythe, Garcia, Attorney Neese.
GUESTS:
Joyce Blackstone.
Staff requested Consent Item No. 3 be removed, as the
situation has been satisfactorily resolved. Consent
Items 4, 6, and 7 were brought forward for discussion
prior to Board action.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Moved Gochnauer/Second Mosbacher/Wallace Absent
Passed to approve the Consent Calendar, as amended:
CONSENT CALENDAR
1 ) Authorized implementation of the two-week disconnec-
tion procedures for delinquent sewer and/or water
accounts;
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REGULAR BOARD MEETING MINUTES - SEPTEMBER 3, 1998 PAGE - 2
2) Manhole Lining -A) Waived District Purchasing
Policy regarding going to bid; B) Determined that
Tejon Construction is a sole source supplier; and
C) Authorized the lining of ten manholes in the
amount of $32,350;
5) Linear Parkway Waterline - Approved agreement
with the City of South Lake Tahoe;
8) Approved Regular Board Meeting Minutes of
July 2, 1998;
9) Approved Regular Board Meeting Minutes of
July 16, 1998.
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
Ken Schroeder reported he recently received notification
from Caltrans of their intent to perform this project. An
estimated 45 sewer manholes and 65 water boxes will be
raised. Staff determined that District crews do not have
the manpower available to do the job, and could not do
this work for less than the contractor's bid.
Moved Gochnauer/Second Strohm/Wallace Absent/Passed
to: A) Authorize payment to Caltrans for raising water
boxes in the amount of $900 per box; and B) Authorize pay-
ment to Caltrans for raising sewer manholes in the amount
of $1,000 per manhole. (Total amount is approximately
$113,000.)
Jim Hoggatt reported the increase in costs were due to
excessive rock excavation, increase in rock blasting, and
an over-run on the sand slurry back fill. Staff has nego-
tiated with the contractor to reduce the amount by $32,700.
Moved GochnauedSecond Strohm/Wallace Absent/
Passed to approve Change Order No. 5 for Ford Con-
struction Company, Inc. in the amount of $222,300.88.
Moved Gochnauer/Second Mosbacher/Strohm Abstained
Wallace Absent/Passed to approve Special Board Meeting
Minutes of August 13, 1998. (Director Strohm abstained,
as he was absent from that meeting.)
HIGHWAY 50 OVERLAY
A-LINE REPLACEMENT PROJECT
CONTINUATION
SPECIAL BOARD MEETING
MINUTES: AUGUST 13, 1998
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REGULAR BOARD MEETING MINUTES - SEPTEMBER 3, 1998 PAGE - 3
Moved Strohm/Second Gochnauer/Wallace Absent/
Passed to approve payment in the amount of
$1,550,929.64.
PAYMENT OF CLAIMS
CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION
Director Mosbacher received clarification regarding
revegetation and inspection costs.
Moved Mosbacher/Second Strohm/Wallace Absent/
Passed to approve amendment to Task Order No. 43
for Carollo Engineers in the amount of $54,900.
Director Mosbacher asked if this was for temporary or
permanent repairs. Hoggatt responded the temporary
repairs were made when the problem was discovered;
this item is to perform the permanent repairs.
Moved Gochnauer/Second Strohm/Wallace Absent/
Passed to approve Task Order No. 7 for Northwest
Hydraulic Consultants in an amount not to exceed
$15,148.
Director Mosbacher asked if this was for temporary or
permanent repairs. Hoggatt responded the need to
protect a manhole and sewer line from damage was
just discovered; this will be a permanent repair.
Moved Mosbacher/Second GochnauedWallace Absent/
Passed to approve Task Order No. 8 for Northwest
Hydraulic Consultants in an amount not to exceed
$12,173.
Water and Wastewater Operations Committee: The
committee met October 31. Minutes of the meeting
are available upon request.
Planning/Ordinance Committee: The committee will
meet September 24 to continue work on the Ordinance
Codification project.
County Water Agency / EDWPA / LAFCO Committee:
Baer reported the west slope purveyors prepared a
draft outline regarding the roles and functions they felt
the County Water Agency should operate by. The
District, along with Tahoe City PUD, want to be declared
A-LINE PHASE II
(Consent Item No. 4)
BANK PROTECTION ON UPPER
TRUCKEE RIVER NEAR SOUTH
LAKE TAHOE AIRPORT
(Consent Item No. 6)
BANK PROTECTION ON UPPER
TRUCKEE RIVER NEAR EAST
RIVER PARK ROAD
(Consent Item No. 7)
BOARD MEMBER STANDING
COMMITTEE REPORTS
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REGULAR BOARD MEETING MINUTES -SEPTEMBER 3, 1998 PAGE -4
zones of benefit; however, the purveyors would like
both districts to remain a part of the group. Discussions
on this subject will continue.
Lahontan / SWRCB Communications Ad Hoc Committee:
Staff continues to meet with Lahontan representatives re-
garding underground storage tanks. The status of the
Meyers Beacon service station was discussed.
Legislative Funding Ad Hoc Committee: Rhonda McFarlane
reported on the ongoing controversy regarding the export
pipeline project deviation request with EPA.
Director Strohm reported on the Chamber's request for
a Hwy. 50 overlay project. He also reported he will be
visiting with Assemblyman Oiler and will update him on
District issues.
Director Mosbacher reported on her attendance at TRPA's
grazing meetings. She also complimented the Ford Con-
struction crew on their work on Grass Lake Road.
President Jones reported he will attend the ACWA Water
Quality Committee meeting at East Bay MUD on September
30. He will also attend the Governor's Advisory Panel
meeting on September 15.
General Manager: Baer reported on the tour of District
facilities that was given to the Western Australian Minister
of Waters.
Jim Hoggatt reported on the status of the emergency
projects:
Millich Ditch/Snowshoe Thompson Ditch No. 1 Emergency
Project of March 20, 1997 - The project is nearly complete.
Revegetation of the site is the only component that still
remains.
Tertiary Building Fire Emergency of February 5, 1998 -
The expenditures to date total $390,121.92. The insurance
company has reimbursed $118,110.53, leaving a balance
due of $272,011.38.
BOARD MEMBER STANDING
COMMITTEE REPORTS
(continued)
BOARD MEMBER AD HOC
COMMITTEE REPORTS
BOARD MEMBER REPORTS
STAFF REPORTS
STATUS OF EMERGENCY PROJECTS
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REGULAR BOARD MEETING MINUTES -SEPTEMBER 3, 1998 PAGE -5
UpperTruckee River Sewer Line and Ori,qinal A-Line
Crossing Emergency of 8/20/98 - The temporary repairs
were completed by C. B. Ebright. A proposal to design
permanent repairs was submitted by Northwest Hydraulic
Consultants for $21,945.
Arrowhead Replacement Well Emergency of 8/20/98 -
The September 2 mandatory pre-bid was attended by
two general contractors and five well drillers. Bids will
be opened on September 10. It is anticipated the project
will begin on September 14.
District Information Officer- Dawn Forsythe reported
water restrictions will be lifted after Labor Day.
Mana,qer of Customer Service - Diane Noble reported a
staff committee was formed to review proposals received
for the sewer rate study. The committee unanimously
recommended the proposal submitted by Economic and
Engineering Services, Inc. A presentation will be made at
the September 17 Regular Board meeting.
Chief Financial Officer: Rhonda McFarlane reported that
FEMA and the State OES representatives will be on site
September 10 to reinspect the Ponderosa Pump Station
and to finalize disaster reports from other areas that were
damaged (except for Snowshoe Thompson Ditch No. 1).
The District can potentially be reimbursed for $400,000
for damages.
District General Counsel: Attorney Neese reported on the
presentation he made at a CASA Conference regarding
enforcement consistency.
3:45 P.M.
4:35 P.M.
STATUS OF EMERGENCY PROJECTS
(continued)
STAFF REPORTS
STAFF REPORTS
ADJOURN TO CLOSED SESSION
RECONVENE TO REGULAR
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
No report.
No Board action.
Pursuant to Section 54956.9(a) of
California Government Code/Con-
ference with Legal Counsel Existing
Litigation: Schwake v. STPUD,
Federal Case No. CV-N-95-851-DWH
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REGULAR BOARD MEETING MINUTES -SEPTEMBER 3, 1998 PAGE -6
The Board directed legal counsel and staff regarding
this item.
No Board action.
The Board directed staff regarding this item.
No Board action.
4:40 P.M.
Pursuant to Section 54956.9(b) of
California Government Code/
Conference with Legal Counsel -
Anticipated Liti.qation (two cases)
Pursuant to Section 54957 of
California Government Code/
Personnel: Specialized Legal
Services Provider
ADJOURNMENT
James R. Jones, Board President
South Tahoe Public Utility District
K~thy Sharl:~Clerk of the BCara
South Taho~ Public Utility District
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REGULAR BOARD OF DIRECTORS MEETING
GUEST SIGN-IN SHEET
IN ACCORDANCE WITH THE BROWN ACT:
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,