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12-02-99SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Robert Baer Richard Assistant James Jones, President BOARD MEMBERS Christopher Strohm, Vice President Duane Wallace, Director Mary Lou Mosbacher, Director Pembroke Gochnauer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT December 2, 1999 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session December 2, 1999, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: Vice President Strohm, Directors Wallace, Mosbacher. Directors Jones and Gochnauer were away on District business. ROLL CALL STAFF: Baer, Solbrig, Sharp, McFarlane, Noble, Alsbury, Reid, Ellis, Attorney Kvistad. GUESTS: Joyce Blackstone. Staff requpsted Consent Items a. and b. (water discon- nection procedures for APN 25-010-210 and APN 29-067-051 for failure to perform annual backflow assembly tests) be removed, as the situations have been satisfactorily resolved. Consent Item d. was brought for- ward for discussion prior to Board action. Moved Mosbacher/Second Wallace/Jones and Gochnauer Absent/Passed to approve Consent Calendar as amended: CORRECTION TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDER ST074397 REGULAR BOARD MEETING MINUTES - DECEMBER 2, 1999 PAGE - 2 a. (Item Removed); b. (Item Removed); Authorized purchase of publically bid Ion Chromato- graph from Dionex Corporation in the amount of $28,064, plus tax and shipping; d. (See Consent Items Brought Forward); ho CONSENT CALENDAR (continued) Tata Lane and F Street Waterline - A) Approved Pro- ject Closeout Agreement and Release of Claims for White Rock Construction; and B) Authorized staff to file a Notice of Completion with the El Dorado County Clerk; Upper Truckee River Restoration and Erosion Control - A) Approved Project Closeout Agreement and Release of Claims for C. B. Ebright Co., Inc.; and B)Authorized staff to file a Notice of Completion with the El Dorado County Clerk; Various Projects: Testing and Inspection Services - Approved increase to Task Order No. 32 for Agra Earth and Environmental in the amount of $12,000; Restoration and Erosion Control Project- Approved Change Order No. I for R & K Lawn/Garden in the amount of $31,543.54; Upper Truckee Bank Protection Projects - Approved increase to Task Order for Northwest Hydraulic Con- sultants in the amount of $16,050; Lower Shop Paving - Approved Change Order No. 1 for Granite Construction Co. in the amount of $63,325.95; Flagpole Tank Sitework - A) Approved Project Closeout Agreement and Release of Claims for C. B. Ebright Co. Inc., and; B) Authorized staff to file a Notice of Completion with the El Dorado County Clerk; Lookout Tank Sitework - A) Approved Project Closeout Agreement and Release of Claims for C. B. Ebright Co. Inc.; and B) Authorized staff to file a Notice of Completion with the El Dorado County Clerk; ST074398 REGULAR BOARD MEETING MINUTES - DECEMBER 2, 1999 PAGE - 3 Flagpole and Lookout Tanks - A) Approved Project Closeout Agreement and Release of Claims for Advance Tank & Construction; and B) Authorized staff to file a Notice of Completion with the El Dorado County Clerk; Approved Regular Board Meeting Minutes: November 4, 1999; Approved Special Board Meeting Minutes: November 19, 1999. CONSENT CALENDAR (continued) CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I BOARD ACTION Director Mosbacher received clarification that the installation of the flowrneters would be permanent. Moved Mosbacher/Second Wallace/Jones and Gochnauer Absent/Passed to approve purchase of four magnetic flowmeters for Bijou and Johnson pump stations from Seltek (who provided the lowest competitive quote) in the total amount of $15,109.55. Rhonda McFarlane and Nona Reid made an oral and visual presentation covering the financial status of the export pipeline project. The presentation was outlined in a handout distributed at the meeting. Solbrig outlined the schedule for future phases of the pro- ject. Staff recommended accelerating the project since the funding is in place. The Operations Committee reviewed the schedule and recommended it be accelerated, contin- gent upon staff's workload. The Board directed staff to accelerate the schedule if it is feasible. The budget for Fiscal Year 1999-2000 and the Five-Year Plan will include yearly pipeline projects until the A & B Line project is completed. BIJOU PUMP STATION / FORCE MAIN STUDY (Consent Item d.) PRESENTATION: Export Pipeline Project Financial Report ITEMS FOR BOARD ACTION Rhonda McFarlane reported staff met with the Finance Committee on November 18, 1999 to discuss the self- insured medical plan's (Plan) January 1, 2000 renewal. The Plan is entering its fourth year with reserves of EMPLOYEES' BENEFIT PLAN - SELF-INSURED MEDICAL PLAN RENEWAL ST074399 REGULAR BOARD MEETING MINUTES - DECEMBER 2, 1999 PAGE - 4 approximately $623,000 (which includes $400,000 that was transferred into the Plan from the District's contin- gency fund in December, 1997). Claims audits of the claims administrator, Cost containment Concepts, have continued to improve and meet industry standards. Claims experience has increased approximately 22% over the 1998 Plan year. The District's insurance consul- tants, BB&H Benefit Designs, have reviewed the plan performance, and have received competitive quotes for insurance and administrative fees. Four components of the Plan renewal were reviewed and approval was recom- mended by the Finance Committee and staff. Moved Wallace/Second Strohm/Jones and Gochnauer Absent/Passed to approve January 1, 2000 renewal of self-insured medical plan, including: A) Administrative contracts/fees; B) Renewal of excess insurance (Specific & Aggregate) with Canada Life; C) Recommended funding plan; D) Repayment of $100,000 to Contingency Fund; and E) Authorize Board President and/or Plan Administrator to sign related renewal documents. Moved Wallace/Second Strohm/Jones and Gochnauer Absent/Passed to approve payment in the amount of $798,536.56. Water and Wastewater Operations Committee: The committee met November 29. Minutes of the meeting are available upon request. County Water Agency / EDWPA / LAFCO COMMITTEE: Director Strohm reported he attended a November 19 purveyors meeting that was held to continue discussions with Supervisor Humphries and Neilson re: restructuring the governance of the County Water Agency. Lahontan/SWRCB Communications Ad Hoc Committee: Bob Baer met with Harold Singer November 29. Lahontan has reorganized staffing of their work groups. Director Mosbacher reported on her attendance at a December 1 meeting re: USFS Humboldt-Toiyabe National Forest "roadless" issues. She encouraged staff to monitor the progress because the "roadless" issue may impact the District in the future. EMPLOYEES' BENEFIT PLAN - SELF-INSURED MEDICAL PLAN RENEWAL (Continued) PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS BOARD MEMBER REPORTS ST074400 REGULAR BOARD MEETING MINUTES - DECEMBER 2, 1999 PAGE - 5 General Manager: Bob Baer reported on three items: 1) Staff has requested EPA assistance for MTBE issues. 2) Assemblyman Oller's office has been working with District staff on the fire protection legislation for recycled water use within the basin. 3) Assemblyman Wildman's office will begin work on issues resulting from the Underground Storage Tanks audit. Richard Solbrig reported on the A-Line Phase III Project. Staff has received, and is reviewing, the good faith effort to obtain MBE/WBE participation documents from L.N. Craig. One written protest was received from Valley Engineers, and one verbal protest from Mountain Cascade re: the pipe supplier submitted by the apparent Iow bidder L.N. Craig, on the directional drilling section. The District has responded to both protests. After all bid and good faith effort documents have been reviewed by staff and are found to be in order, the bid award will be placed on the December 16 agenda for Board approval. District General Counsel: Attorney Kvistad reported while he was at the ACWA fall conference, he met with a Washington State Senator who may help support the Lake Tahoe Restoration Act. 3:45 P.M. 3:50 P.M. 4:50 P.M. STAFF REPORTS MEETING BREAK MEETING RESUMED AND ADJOURNED TO CLOSED SESSION RECONVENE TO REGULAR SESSION ACTION I REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION Staff updated the Board regarding this item. No Board action Pursuant to Section 54956.95 of California Government Code/Liability Claim: Sanders v. STPUD, Superior Court, LTD. Civil Ct. Case No. 2217 ST074401 REGULAR BOARD MEETING MINUTES - DECEMBER 2, 1999 PAGE - 6 This item was not discussed. No Board action. Legal counsel and staff updated Board regarding this item. No Board action. Staff updated the Board regarding this item. No Board action. 4:50 P.M. Pursuant to Section 54956.9(a) of California Government Code/Con- ference with Legal Counsel Existing Litigation: Schwake v. STPUD, Federal Case No. CV-N-93-851-DWH Pursuant to Section 54956.9(a) of California Government Code/Con- ference with Legal Counsel Existing Litigation - STPUD v. ARCO, et al, San Francisco County Superior Court Case No. 999128 Pursuant to Section 54956.8 of California Government Code/Con- ference re: Real Property Negotiations - Negotiating Parties: District staff, Board of Directors; Under Negotiation: Property Terms; Property Identification: APN 19-081-09 ADJOURNMENT James R. Jones, Board President South Tahoe Public Utility District ATTESTc~-~~ ~ ~thy Sha~, Clerk of the ~oard South TahOe Public Utility District ST074402 DATE' / / REGULAR BOARD OF DIRECTORS MEETING GUEST SIGN-IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.