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09-16-99SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" James Jones, President BOARD MEMBERS Christopher H. Strohm, Vice President Pembroke Gochnauer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTEMBER 16, 1999 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session September 16, 1999, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Jones, Directors Strohm, Wallace, Gochnauer, Mosbacher. ROLL CALL STAFF: Baer, Solbrig, Sharp, McFarlane, Cocking, Rieger, Ellis, Hydrick, Hoggatt, Garcia, Attorney Kvistad, D. Miller/ Miller & Sher GUESTS: Judy Brown/City Council Liaison, David Kelly, Joyce Blackstone, Keith Rugg. Moved Mosbacher/Second Strohm/Passed Unanimously to approve Consent Calendar as submitted: CONSENT CALENDAR a. Authorized implementation of the two-week discon- nection procedures for delinquent sewer and/or water accounts; b. Tata Lane and F Street Waterline -Approved Change Order No. 2 for Whiterock Construction in the amount of $64,715.30; ST057730 REGULAR BOARD MEETING MINUTES - SEPTEMBER 16, 1999 PAGE - 2 Upper Truckee River Restoration and Erosion Control Project - Approved Change Order No. 1 for C. B. Ebright for a credit of <$129,669.50>; Lookout Tank Sitework - Approved Change Order No. 2 for C. B. Ebright in the amount of $4,765.70; Flagpole Tank Sitework - Approved Change Order No. 3 for C. B. Ebright in the amount of $43,936.27; General Manager Agreement for Professional Services and Ordinance No. 473-99 - A) Approved General Manager Agreement for Professional Services; and B) Enacted Ordinance 473-99 providing compen- sation; g. Approved Regular Board Meeting Minutes: August 5, 1999; h. Authorized implementation of the two-week discon- nection procedures on the property located at 3901 Saddle Road, APN 28-231-01 for failure to perform annual backflow assembly test. CONSENT CALENDAR (continued) ITEMS FOR BOARD ACTION Rick Hydrick reported a pump seal is leaking on one of two pumps at Tahoe Keys Pump Station. In order to repair the seal, the discharge valve on the pump must be closed. However, the valve is 40 years old, and despite the fact that it has been exercised regularly, is now frozen in the open position. In order to replace the discharge valve, and prevent a spill while performing the replacement, a line stopping contractor must be utilized. The cost for its service is estimated to be $20,000 to $25,000. If the pump seal blows out before the work is performed, it could result in a sewage spill, and in a dangerous work environment for the personnel trying to make the emergency repair. Staff will solicit informal bids for the work. TAHOE KEYS PUMP STATION VALVE REPLACEMENT AND RESOLUTION NO. 2700-99 Moved Gochnauer/Second Strohm/Passed Unanimously to: A) Determine an emergency exists pursuant to Section 1102 of the Public Contracts Code; B) Determine substantial evidence has been presented to authorize an exception be made to Section 22050 of the Public Contracts Code that this emergency will not permit a delay resulting from a com- ST057731 REGULAR BOARD MEETING MINUTES - SEPTEMBER 16, 1999 PAGE - 3 petitive solicitations for bids and that this action is neces- sary to respond to the emergency; C) Adopt Resolution 2700-99 delegating authority to General Manager to order any action necessary to respond to this emergency, and determining this project is exempt from CEQA. Moved Strohm/Second Wallace/Passed Unanimously to approve payment in the amount of $691,156.38. Finance Committee: The committee met September 16 to discuss: audit results, grants, financial analysis, and investment strategies. The results of the 1998/99 audit were excellent. The committee is considering requesting RFP's for audit services to ensure the District receives the best service and price. Minutes of the meeting are avail- able upon request. Operations Committee: The committee met September 13. A tour of the Flagpole and Lookout tank sites was included, as part of the meeting. Minutes of the meeting are available upon request. County Water A.qency/EDWPA/LAFCO Committee: 1 ) The County Water Agency quarterly meeting will be held September 27. 2) The County Water Agency budget was adopted. The District will receive $189,538 from tax revenues. Lahontan/SWRCB Communications Ad Hoc Committee: President Jones reported on the tour given by Lahontan of the Tahoe Tom's site. Lahontan has taken over the remediation of the MTBE plume by treating it nine gallons at a time. Director Mosbacher distributed copies handouts she received at the September 8 Lahontan board meeting. These reports were apparently done with no input from stakeholders. Baer reported several Lahontan staff members are transferring to other regions. The agenda for the October 13 Lahontan board meeting includes ACLs pending for three service stations (two on South Shore, and one at Kings Beach). Special Legal Services Provider Review Ad Hoc Committee: The committee met September 16. A report will be made during closed session. TAHOE KEYS PUMP STATION VALVE REPLACEMENT AND RESOLUTION NO. 2700-99 (continued) PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS ST057732 REGULAR BOARD MEETING MINUTES - SEPTEMBER 16, 1999 PAGE - 4 1999 State Le.qislative Ad Hoc Committee: Baer will meet with Winston Hickox, CalEPA, on September 17 to dis- cuss the testing by CARB, and the goal for all gas stations at Lake Tahoe to become MTBE-free. Director Mosbacher reported on two items: 1) Recreation planning and funding were topics of discus- sion at a recent TCORP meeting. 2) The Meyer's Roundtable met to discuss the Lake Tahoe Restoration Act, proposed by Senator Dianne Feinstein. The name of the bill was a source of controversy. Joyce Blackstone reported she heard positive comments from audience members who were present during the Meyer's Roundtable's discussion of the Lake Tahoe Re- storation Act. She also commented on various aspects of the bill. Director Wallace reported on two items: 1 ) On September 17, he will participate on a panel to ad- dress presidential deliverables. 2) State legislators and assemblymen are in town to attend a three-day USFS symposium. Director Gochnauer reported the STAR (South Tahoe Alliance for Recreation) group toured the District's property in search of potential recreation sites. The group is raising money to fund a survey to determine the public's stance on recreation issues. Director Jones received a request for support from the Taxpayers for Fair Competition to ensure the ability of state and local governments to contract with qualified pri- vate sector engineers and architects. This item will be placed on a future agenda for consideration. General Manager: Bob Baer reported on two items: 1) The STAR group has requested a meeting to discuss use of District property; Rhonda McFarlane will attend. 2) District representatives toured Bently's biosolids/ composting operations. BOARD MEMBER AD HOC COMMITTEE REPORTS (continued) COMMENTS FROM THE AUDIENCE BOARD MEMBER REPORTS STAFF REPORTS ST057733 REGULAR BOARD MEETING MINUTES -SEPTEMBER 16, 1999 PAGE -5 Richard Solbrig reported on the status of the emergency projects: Gardner Mountain Replacement Well Emergency of 9/17/98 - The drill hole for the well, which is 240-feet deep, has been reamed to a 28-inch diameter. The screen and casing material will be installed next. El Dorado County Health Department will inspect the sanitary seal after it has been installed. A meeting with the USFS will be held to discuss the project schedule. The Lahontan permit is in place, and expect to receive the Caltrans permit soon. The pipe will be on site by the week of September 20. An in- dependent lab has certified that arsenic levels are below 5 ppb. Baer reported staff met with USFS re: next steps of the project. There was a lot of discussion re: the USFS Special Use Permit. Attorney Kvistad noted that despite the Board's previous direction that the USFS become a regular customer of the District, the USFS would like to explore a wellsharing agreement (partnership), or the possibility of drilling their own well. Steven Lane Waterline Emergency of 8~5~99 - The emer- gency contract for this project has been completed. Any further work related to this project will be subject to the competitive bidding processes contained in the Public Contracts Code. The project totals include: $60,000 for Whiterock Construc- tion contract, plus an additional $2,000 to locate existing services, and $7,000 to Pederson Underground for paving. The remainder of the system is scheduled to be replaced next year. District General Counsel: Attorney Kvistad reported staff will meet with Alpine County representatives to discuss cooperative efforts related to the use of recycled water, and long-term relationships. The Alpine County agree- ments have been consolidated. The terms and obligations contained in the agreements will be reviewed. 3:20 P.M. STATUS OF EMERGENCY PROJECTS MEETING BREAK ST057734 REGULAR BOARD MEETING MINUTES -SEPTEMBER 16, 1999 PAGE - 6 3:30 P.M. 4:40 P.M. MEETING RESUMED AND ADJOURNED TO CLOSED SESSION RECONVENE TO REGULAR SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION Legal counsel and staff updated the Board and received direction regarding this item. No Board action. Legal counsel and staff updated the Board regarding the status of this case. No Board action. This item was not discussed. No Board action. 4:45 P.M. Pursuant to Section 54956.9(a) of California Government Code/Con- ference with Legal Counsel Existing Litigation - STPUD v. ARCO, et al, San Francisco County Superior Court, Case No, 999128 Pursuant to Section 54956.9(a) of California Government Code/Con- ference with Legal Counsel Existing Litigation: Schwake v. STPUD, Federal Case No. CV-N-93-851-DWH Pursuant to Government Code Section 54957.6(a)/Conference with Labor Negotiatiors: Agency Negotiators: Board Executive Committee; Unrepresented Employee Position: General Manager ADJOURNMENT Ja~es R. Jones, I~a¢' President ~.~th Tahoe PublC_.&llility District ATTEST: ~~.~.~.4 "~-~,~l . Katl~-y Shar ,l~_l~rk of the a~'ard South Tahoe Public Utility District ST057735 DATE: q({~,/~q REGULAR BOARD OF DIRECTORS MEETING GUEST SIGN-IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE. ST057736