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01-07-99SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" nera Mana er Richard Solbri~, Assistant Manaqer James Jones, President 8OARD MEMBERS Christopher H. Strohm, Vice President Duane Wallace, Director Mary Lou Mosbacher, Director Pembroke Gochnauer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 7, 1999 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session January 7, 1999, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL President Jones, Strohm, Wallace, Mosbacher, Gochnauer. STAFF: Baer, Solbrig, Sharp, McFarlane, Hydrick, Brown, Noble, Eddy, Forsythe, Hrbacek, Hoggatt, Rieger, Hussmann, T. Powers, Reid, Rasmussen, Bergsohn, Eckenrode, Henderson, Garcia, Bird, Attorney Kvistad. GUESTS: Fritz Redlin, Mark Reitz/Boyle Engineering; Victor Sher/ Miller & Sher; Andy Bourelle/Tahoe Daily Tribune; Joyce Blackstone. Gary Kvistad, Hatch & Parent, was introduced. He will serve as District General Counsel during Attorney Neese's absence. Consent Item No. 1 was brought forward for discussion prior to Board action. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Strohm/Second Gochnauer/Passed Unanimously to approve the Consent Calendar, as amended: CONSENT CALENDAR ST007123 REGULAR BOARD MEETING MINUTES -JANUARY 7, 1999 PAGE - 2 2) 3) 4) Authorized implementation of the two week discon- nection procedures on the property located at 1168 Emerald Bay Road, APN 32-141-26; Authorized changes in the Purchasing Policy; COBRA Administration - A) Rescinded the Board action of December 3, 1998 authorizing COBRA services through ABR COBRA Serve; and B) Authorized staff to sign applicable contract to obtain COBRA services through COBRA Pro; 5) Adopted Resolution No. 2688~99 - Backyard Conservation Program: Phase II; 6) B-Line Replacement: Phase II- Authorized increase to Task Order No. 14 for Parsons Harland Bartholomew and Associates in the amount of $5,200. CONSENT CALENDAR (continued) ITEMS FOR BOARD ACTION (Note: Requested Board Action Item B was added by an addendum to the agenda. All posting requirements for this addendum were met.) Rick Hydrick reported that Boyle Engineering was selected to develop an Interim Water Supply Master Plan in response to the immediate need to address the problems the District has encountered as a result of MTBE in the water supply. Boyle was chosen because they had previously developed the District's water master plan ten years ago, and are very familiar with the complexities of the water system operations. MTBE contamination has severely impacted the District's water supply and operations. It is anticipated there will be continued impacts from MTBE releases. This Interim Master Plan will analyze the District's vulnerability to MTBE releases and recommend short and long-range solutions to provide drinking water that is non-detect for MTBE. Recommenda- tions and cost estimates for system modifications will be provided. Some of the costs of this study may be reimbursed by the State Department of Health Services. Representatives from Boyle Engineering reviewed their qualifications and their expertise with the District's water system. BOYLE ENGINEERING CORPORA- TION: INTERIM WATER SUPPLY MASTER PLAN IN RESPONSE TO MTBE CONTAMINATION ST007124 REGULAR BOARD MEETING MINUTES - JANUARY 7, 1999 PAGE - 3 Moved Gochnauer/Second Strohm/Passed Unanimously to A) Approve Task Order No. 15 for Boyle Engineering Corporation to prepare an Interim Water Supply Master Plan; and B) Amend the 1998/99 Water Enterprise Fund budget to add $387,000 to account 2002-4405 (Pumps Contractual Services). Richard Solbrig distributed a list of projects the Engineer- ing Department will oversee during this year's construction season. He proposed to utilize the Grants Contracts Administrator to be a more complete support position for the Engineering Department during the time gaps in the construction of the future export pipeline phases. Support would be provided to non-grant projects, and to the Engi- neering Department for the MTBE related lawsuit. As recommended by the Union, language has been added to the job description clarifying the duration of this position. Moved Gochnauer/Second Wallace/Passed Unanimously to approve converting the duration of the Grant Contracts Administrator position through the end of the year 2000, at which time the need for this position will be re-evaluated by the Board. Moved Strohm/Second Mosbacher/Jones Abstainedl/ Passed to approve the Regular Board Meeting Minutes: December 3, 1998. (President Jones abstained, because he was absent from that meeting, due to District business.) Moved Strohm/Second Gochnauer/Passed Unanimously to approve payment in the amount of $825,368.63. BOYLE ENGINEERING CORPORA- TION: INTERIM WATER SUPPLY MASTER PLAN IN RESPONSE TO MTBE CONTAMINATION (continued) GRANT CONTRACTS ADMINIS- TRATOR POSITION REGULAR BOARD MEETING MINUTES: DECEMBER 3, 1998 PAYMENT OF CLAIMS CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION Ken Schroeder clarified questions from Director Goch- nauer regarding the work to be completed by Caltrans and their subcontractors. Moved Gochnauer/Second Wallace/Passed Unanimously to authorize execution of the Utility Agreement 2225.5 covering relocation of District's sewer facilities during project construction. Finance.Committee: The committee met January 7 re- garding the District's surplus property policy. CALTRANS OVERLAY ON HIGHWAY 89 (Consent Item No. 1) BOARD MEMBER STANDING COMMITTEE REPORTS ST007125 REGULAR BOARD MEETING MINUTES -JANUARY 7, 1999 PAGE -4 Water and Wastewater Operations Committee: The committee met January 4. Minutes of the meeting are available upon request. County Water Agency/EDWPA/LAFCO Committee: The CEQA notice for the annexation of Heavenly Valley will come before the Board for approval in January or February. Lahontan/SWRCB Communications Ad Hoc Committee: Lahontan's January 13 & 14 meeting has been canceled due to their lack of a quorum. The Fed/EPA is beginning to review remediation plans for several service stations. Director Gochnauer reported that the Park Avenue Re- development project has been delayed. Fie distributed a revised schedule. President Jones reported he will attend ACWA's work- group on MTBE with Rick Hydrick on January 14. General Manager: Bob Baer reported that Cai/EPA, on behalf of the Governor, will hold two public hearings re- garding the results of the University of California's report "Health and Environmental Assessment of MTBE." District staff will testify in support of the study and its conclusions. Richard Solbrig reported on the status of the remaining emergency project: Gardner Mountain Replacement Well Emergency of 9/17/98 - HBA Parsons has submitted a draft of the bio- logical bald eagle study to the USFS. Since the foraging season for eagles ends in March, there is a good chance the USFS will approve the study and allow construction to go forth in that area. By winter, the pump and equipment should be ready to install, and expect to begin pumping water by spring. 3:55 p.m. 4:00 p.m. 5:35 P.M. BOARD MEMBER STANDING COMMITTEE REPORTS (continued) BOARD MEMBER AD HOC COMMITTEE REPORTS BOARD MEMBER REPORTS STAFF REPORTS STATUS OF EMERGENCY PROJECT MEETING BREAK MEETING RESUMED AND ADJOURNED TO CLOSED SESSION RECONVENE TO REGULAR SESSION ST007126 REGULAR BOARD MEETING MINUTES -JANUARY 7, 1999 PAGE -5 ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION The Board voted unanimously to increase the funding needed to continue with this case in the amount of $16,000. Legal counsel and staff updated the Board and received direction regarding this item. No Board action. The Board directed staff regarding this item. No Board action. Legal counsel and staff updated the Board and received direction regarding this item. No Board action. 5:40 P.M. Pursuant to Section 54956.9(a) of California Government Code/Con- ference with Legal Counsel Existing Litigation: Schwake v. STPUD, Federal Case No. CV-N-93-851 -DWH Pursuant to Section 54956.9(b) of California Government Code/ Conference with Legal Counsel Anticipated Litigation (one case) Pursuant to Section 54957.6(a) of California Government Code/ Conference with Labor Negotiators Agency Negotiators: Board of Directors; Employee Organization: STPUD Management Staff Pursuant to Section 54956.9(a) of California Government Code/Con- ference with Legal Counsel Existing Litigation - STPUD v. ARCO, et al, San Francisco County Superior Court, Case No. 999128 ADJOURNMENT ythT~hoe'~;Su'bl~ility District ATTEST: .... Kathy Sha~/, Clerk of the i~oard South Tahoe Public Utility District ST007127 DATE: c.~. -?, /C~ (~ REGULAR BOARD OF DIRECTORS MEETING GUEST SIGN-IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.