08-17-00SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robert Baer General Manager Richard Solbri.~, Assistant Manager
Christopher H. Strohm, President BOARD MEMBERS Pembroke Gochnauer, Vice President
James Jones, Director Mar~ Lou Mosbacher, Director Duane Wallace, Director
t~.~.=.~:;.=.[;;;.;.;.;.~.~.+ .................................................... .-.~:~:~:; .................................. .=,~.;.,.;...;.=.;.!.~.~.~.=.;.=.;.;.;.~..........,: ............. 2...,.,...;...,.: .............. .;.=.;:,:2.,...,............. ........................... ....;.! .................. .;.;.;.;.;.~.;.!.~..;.!.;z;_.;.;.,...=.! ........... .~..,.,.....~.~ ............ .;.......:.....~.__..;:..~..,;.,~.¢~.;.,.~.~.!.~.!.;_.~,~_~_~., [~_~,:~[
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUGUST 17, 2000
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, August 17,
2000, 2:00 P.M., City Council Chambers, 1900 Lake THahoe Boulevard, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Strohm, Directors Wallace, Jones, Gochnauer,
Mosbacher.
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Callian, Noble, Thiel,
Schroeder, Attorney Kvistad, Attorney Miller.
GUESTS:
David Kelly, Joyce Blackstone, Margie Daum/Tahoe
Paradise Chevron.
Staff requested Consent Item a. (water disconnection
procedures for APN 36-582-07) be removed, as the
situation has been satisfactorily resolved.
CONSENT CALENDAR
President Strohm pointed out that the Board will take
a meeting break after the Public Hearing to tour the
export pipeline project, and will reconvene at 4:00 p.m.
at the District office.
STl10933
REGULAR BOARD MEETING MINUTES - AUGUST 17, 2000 PAGE - 2
Moved Jones/Second Gochnauer/Passed Unanimously
to approve the Consent Calendar as amended:
a. Item removed;
Manhole Lining - A) Authorized an exception to the
bidding procedures as outlined in the Purchasing
Policy for sole source providers; and B) Awarded the
lining of five manholes to Tejon Constructors, in the
amount of $17,300;
Railroad Tank - Approved Change Order No. 1 to
Morse Tank Construction Inc., in the amount of
$3,262;
Railroad Tank Site Work & Forest Mountain Tank
Site Work and Pump House - Approved Change Order
No. 2 to Thomas Haen Company, in the amount of
$2,8OO;
Diamond Ditch Irrigation System Repair- Approved
Change Order No. 3 to Ford Construction, Inc., in the
amount of $656;
Diamond Ditch Irrigation System Repair - A) Approved
Change Order No. 4 to Ford Construction, Inc., for
$130,000, and a 608 calendar day time extension;
B) Approved the Closeout Agreement and Release
of Claims; and C) Authorized staff to file a Notice of
Completion with Alpine County Clerk;
g. A-Line Phase 3 - Approved an amendment to Carollo
Engineers Task Order No. 45, in the amount of $42,000;
Flagpole Tank Roof Replacement - Approved
Change Order No. 1 to Thomas Haen Company, Inc.
in the amount of <$88,400>;
Capital Outlay Accounts Rollover - Authorized staff to
rollover funds budgeted in the 1999-2000 fiscal year
to the 2000-2001 fiscal year;
Appointed Administrative Assistant position as the
Assistant Clerk of the Board and authorized them
to act in the Clerk's absence;
CONSENT CALENDAR
(continued)
STl10934
REGULAR BOARD MEETING MINUTES - AUGUST 17, 2000 PAGE - 3
k. Approved Regular Board Meeting Minutes:
July 20, 2000.
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
John Thiel reported two bids were opened at the August
16 bid opening. Staff has reviewed the Iow bid and
found it to be acceptable.
Moved Gochnauer/Second Jones/Passed Unanimously
to accept the lowest responsive, responsible bidder,
Beylik Drilling, Inc., in the amount of $287,494.00.
Moved Gochnauer/Second Strohm/Passed Unanimously
to approve payment in the amount of $846,954.03
Executive Committee: The committee met in Closed
Session on August 10 to discuss the General Manager's
performance evaluation.
Finance Committee:. The committee met August 7 to
discuss problems related to Sussex software. Minutes of
the meeting are available upon request.
Water and Wastewater Operations Committee: The
committee met August 14. A tour of the export pipeline
project was included, as part of the meeting. Minutes of
the meeting are available upon request.
Director Wallace and Director Jones toured the Alpine
County facilities on August 16. Director Gochnauer re-
quested a day be set aside to identify long-range planning
issues in order to ensure the District is in good operating
condition for the next 25 years. President Strohm directed
the Planning Committee to add this topic to their next
meeting agenda.
Assistant Manager/Engineer: Richard Solbrig reported on
two items:
1) The annual audit is underway.
2) Brown & Caldwell will attend the August 23 Finance
Committee meeting to discuss rate development for USFS
standby / fire protection water. Staff requested the Fire
Marshall sign off on the USFS's fire flow estimation.
TEST AND SENTINEL WELL
DRILLING PROJECT
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER REPORTS
STAFF REPORTS
STl10935
REGULAR BOARD MEETING MINUTES -AUGUST 17, 2000 PAGE -4
Chief Financial Officer: Rhonda McFarlane reported the
EPA auditors will be on site the week of August 21 re-
garding support for payment requests.
STAFF REPORTS
(continued)
2:30 P.M. PUBLIC HEARING
Public hearing notices were published in the August 3
and 11, 2000 Legal Notices section of the Tahoe Daily
Tribune.
President Strohm opened the Public Hearing at 2:35 p.m.
Attorney Kivstad reported the District previously adopted
a Resolution of Intention to draft a Groundwater Manage-
ment Plan on August 13, 1998. Staff developed the draft
Plan, which was supposed to be adopted within two years.
After a second public hearing was held on July 6, 2000,
it was decided it would be beneficial to extend the time
period prior to the Plan's adoption to allow more time for
public participation and to fully address all concerns raised.
Due to the time extension, the two year limitation expired.
In order to continue with the development and adoption of
the Plan, the District must adopt another Resolution of
Intention to Draft a Groundwater Management Plan.
Joyce Blackstone expressed her support for this resolution.
David Kelly encouraged the Board to advertise for new
stakeholders.
Director Wallace stated he supports extending the time
limit.
Director Jones expressed his desire to continue work on
the Plan in order to ensure a mechanism is in place that
will meet future needs.
Director Mosbacher received clarification that this process
would not preclude stakeholder input or future changes to
the draft plan. She supports extending the time period,
2:30 P.M. PUBLIC HEARING:
ADOPT RESOLUTION NO. 2709-00:
INTENTION TO DRAFT A GROUND-
WATER MANAGEMENT PLAN
PURSUANT TO THE
GROUNDWATER MANAGEMENT ACT
(WATER CODE SECTION 10750 ET.
SEQ.) FOR THE PURPOSE OF
IMPLEMENTING THE PLAN AND
ESTABLISHING A GROUNDWATER
MANAGEMENT PROGRAM
Open Hearing
Staff Report
Public Comments
Board Member Comments
STl10936
REGULAR BOARD MEETING MINUTES -AUGUST 17, 2000 PAGE -5
Director Strohm stated there is value in having a Ground-
water Management Plan in place, and particularly likes
the early detection and immediate response aspect. He
encouraged the continued involvement of Lahontan and
El Dorado County.
Rhonda McFarlane stated the second paragraph, on
Page 2 of the Resolution, incorrectly states that the District
has spent in excess of $1,000,000. She said the correct
figure is $3,000,000.
Rick Hydrick reported District staff will develop a MOU
with Lahontan and El Dorado County clarifying respective
roles and procedures for implementation of the ordinance.
President Strohm closed the Public Hearing at 2:50 p.m.
Moved Gochnauer/Second Jones/Passed Unanimously
to adopt Resolution No. 2709-00: Intention to Draft a
Groundwater Management Plan pursuant to the Ground-
water Management Act (Water Code Section 10750, et. seq.)
for the purpose of implementing the Plan and establishing a
Groundwater Management Program (including the change to
the Resolution as stated by Rhonda McFarlane above).
2:50 P.M.- Board members left the meeting to tour the
the export pipeline project. The remainder of this
Regular Board meeting was continued to 4:00 p.m., this
same date, at the District office. A Notice of Continuation
was posted at the City Council Chambers.
4:00 P.M.
5:10 P.M.
PUBLIC HEARING
(continued)
Staff Comments
Close Public Hearing
Board Action
MEETING BREAK
MEETING RESUMED AND
ADJOURNED TO CLOSED SESSION
RECONVENE TO REGULAR
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
This item was discussed at the 1:00 p.m. Special Board
meeting, held this same date.
No Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel, Existing Litigation:
South Tahoe Redevelopment Agency
vs. STPUD, El Dorado County
Supedor Court, Case No. SC20000090
STl10937
REGULAR BOARD MEETING MINUTES -AUGUST 17, 2000 PAGE - 6
One case was discussed at the 1:00 p.m. Special Board
meeting, held this same date. The second case was
not discussed.
No Board action.
Pursuant to Government Code
Section 54956.9(b)/Conference with
Legal Counsel re: Pending Litigation
(two cases)
This item was discussed at the 1:00 p.m. Special Board
meeting, held this same date.
No Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel, Existing Litigation:
Mountain Cascade Inc., and Valley
Engineers, Inc. vs. STPUD Board of
Directors and STPUD, County of El
Dorado, Superior Court Case No.
SC20000050
There was nothing new to report regarding this item.
No Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel, Existing Litigation:
Schwake vs. STPUD, Federal Case
No. CV-N-93-851-DWH
Legal counsel updated the Board regarding this item.
No Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel, Existing Litigation:
STPUD vs. ARCO, et. al, San
Francisco Superior Court Case
No. 999128
The negotiators discussed the merits of this item with
the Board.
Pursuant to Government Code
Section 54957.69(a)/Conference with
Labor Negotiators: Agency
Negotiators - Board Executive
Committee; Unrepresented
Employee Position: General
Manager
ITEMS FOR BOARD ACTION
The Agreement for Professional Services for the
General Manager, approved by the Board on
September 16, 1999, provides incentive compensation
at the sole discretion of the Board of Director's based
upon their annual review of Baer's 1999/2000 performance.
The Board convened to Closed Session to discuss merits
of his performance, and per the Brown Act, reconvened
to regular session to decide on compensation matters.
COMPENSATION FOR GENERAL
MANAGER
STl10938
REGULAR BOARD MEETING MINUTES -AUGUST 17, 2000 PAGE - 7
By unanimous vote of the Board, the annual incentive
award for the General Manager was approved as
detailed in the Agreement for Professional Services.
COMPENSATION FOR GENERAL
MANAGER
(continued)
5:15 P.M.
ADJOURNMENT
Christopher H. Strohm, Board President
South Tahoe Public Utility District
ATTEST: ~'~~..-'3 ,/~,,'~ ~ ~
Kathy Shar~,~le~-k of'the B~ard
South Taho'~e' Public Utility District
STl10939
OZ
!- "1'
OZ
?
~lN~ STl10940