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10-19-00SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Robert Baer~ General Mana.g. er Richard Solbrig, Assistant Manager Christopher H. Strohm, President BOARD MEMBERS Pembroke Gochnauer, Vice President James Jones, Director MaR Lou Mosbacher, Director Duane Wallace, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT OCTOBER 19, 2000 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, October 19, 2000, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Strohm, Directors Wallace, Jones, Gochnauer, Mosbacher. ROLL CALL STAFF: Baer, Solbrig, Sharp, McFarlane, Noble, Cocking, Garcia, Hoggatt, Bird, Attorney Kvistad, Attorney Bakker. GUESTS: Tom and Cheryl Millham/Tahoe Wildlife Care, Donna Barker/So. Y Shell, David Kelly, Joyce Blackstone: Moved Mosbacher/Second Gochnauer/Passed Unanimously to approve the Consent Calendar as submitted. CONSENT CALENDAR a. Authorized implementation of the two-week disconnection procedures for delinquent sewer and/or water accounts; Authorized payment of District's annual impact/ mitigation/compensation fee to Alpine County in the amount of $108,000; STl10898 REGULAR BOARD MEETING MINUTES -OCTOBER 19, 2000 PAGE -2 Approved Special Board Meeting Minutes: September 30, 2000; Approved Special Board Meeting Minutes: October 5, 2000; Approved Regular Board Meeting Minutes: October 5, 2000. CONSENT CALENDAR (continued) ITEMS FOR BOARD ACTION Diane Noble reported on the request received from Tahoe Wildlife Care to waive the section of the Administrative Code pertaining to one uncovered drain. The Millham's residential property has a single family home (3 S.U.) plus seven floor drains in various animal cages. One of the seven drains, is in a bear cage that does not have a roof over it, though the cage does have walls. El Dorado County Building Department requires that the District approve plans for the completion of the cages. Mr. Millham reported to the Board that during the wet months when the cage is unoccupied, he will keep a roof on it. During the estimated six months of use during the warm months, there may be a cumulative total of 100-200 gallons of inflow from the drain (i.e. 192 sq. ft.) The Operations Committee reviewed this item and recom- mended waiving the Administrative Code and enter into an agreement stipulating that when Tahoe Wildlife Care discontinues use at the site, the cage is either covered or the drain removed. Moved Wallace/Second Gochnauer/Passed Unanimously to waive Administrative Code Section 4.6.9, and approve agreement described above. Jim Hoggatt reported the District received only one bid for the Alpine County Office and Storage Building during the September 19, 2000 bid opening. The bid was from Thomas Haen Company for $481,980. Staff and the Operations Committee then met with representatives from Thomas Haen Company on September 28, 2000 to review their design/build bid and each bid item for material and design criteria. On October 9, 2000 Thomas Haen Com- REQUEST TO APPEAR BEFORE THE BOARD: Tom Millham, Tahoe Wildlife Care, APN 33-213-12-005-01 ALPINE COUNTY OFFICE AND STORAGE BUILDING STl10899 REGULAR BOARD MEETING MINUTES -OCTOBER 19, 2000 PAGE - 3 pany resubmitted their bid per the clarifications and new design criteria resulting in an overall cost of $111.35 per square foot for the project. The Operations Committee reviewed this item and concurs with staff's recommenda- tion to award the contract to Thomas Haen Company. Attorney Bakker read aloud Resolution No. 2711-00 rejecting all bids, finding that competitive bidding will not produce a competitive advantage, and awarding contract. Moved Mosbacher/Second Wallace/Passed Unanimously to adopt Resolution 2711-00, awarding bid to the lowest responsive, responsible bidder, Thomas Haen Company, in the amount of $324,600. (The total includes $7,000 payment to Alpine County for required permits.) Moved Wallace/Second Jones/Passed Unanimously to approve payment in the amount of $687,642.15. Water and Wastewater Operations Committee: The committee met October 16. Minutes of the meeting are available upon request. David Kelly reported the Thomaselli's asked that their request on behalf of the South Lake Tahoe BMX (to use District property to construct a BMX track) be included on the next agenda so they can make a presentation before the full Board. A discussion took place regarding various issues related to Thomaselli's request. Federal Legislative Ad Hoc Committee: Dennis Cocking and Director Wallace reported on the progress of the Lake Tahoe Restoration Act. Director Mosbacher reported that during the Meyers Roundtable meeting, she learned that the plans for the proposed CHP building in Meyers no longer include a storage tank. Director Gochnauer reported TRPA plans to host a series of public meetings to discuss issues with the community. He requested that staff contact TRPA to determine what the issues are, and when it is appropriate, represent the District's issues. ALPINE COUNTY OFFICE AND STORAGE BUILDING (continued) PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS BOARD MEMBER REPORTS STll0900 REGULAR BOARD MEETING MINUTES - OCTOBER 19, 2000 PAGE - 4 Director Wallace reported TRPAs local revenue source funding study is nearly complete. The study will include plans and alternatives to achieve funding sources. He also reported the League to Save Lake Tahoe is seeking to include the Tahoe Yellow Crest plant on the endangered species list. This may impact the District's ability to drill wells in the future. Bob Baer reported the House will vote on the Lake Tahoe Restoration Act on October 23. Emergency Standby Generator Spill Containment Emergency Proiect of 10/5/00: Richard Solbrig reported Tom Haen is working at both sites (Luther Pass Pump Station and WWTP) for a total project cost of $67,000. The sand separator and curb have been installed at the WVVTP, and the project is nearly finished. The sand separator for the Luther Pass Pump Station site has been delivered. The contaminated soil has been excavated and hauled from the site. On October 23, the groundwater will be pumped from that excavation and disposed of in Nevada. AGRA and the District's hydro- geologist will oversee a drilling contractor's placement of monitoring wells to ensure glycol concentrations meet EPA standards. Letters will be sent to all property owners within 500-feet of the site requesting authorization to sample their wells to ensure glycol did not enter their water supplies. Assistant ManagedEngineer: Richard Solbrig reported on the status of the following construction projects: 1) A-line Phase 3: The export system was shutdown for eight days to complete the tie-ins to the line. The new line will be pressure tested with potable water next week. The project is expected to be completed within two weeks. 2) Flagpole Tank: The new roof has been installed. The tank is back in service. 3) Railroad Tank: The tank has been replaced and is back on-line, 4) Wintoon Tank: The tank will be torn down as part of the Flagpole Tank project. 5) Park Avenue Waterlines: The lines have been installed and are operational. 6) Forest Mountain Sitework: The booster station is on-line. New pumps have been installed. This project BOARD MEMBER REPORTS (continued) GENERAL MANAGER REPORT STATUS OF EMERGENCY PROJECT STAFF REPORTS STll0901 REGULAR BOARD MEETING MINUTES -OCTOBER 19, 2000 PAGE -5 provides increased fire protection to Angora Highlands. A new tank will be installed next summer. 7) Test Wells: Test wells have been drilled on Henderson and Seneca. Henderson may be a site for a future, small producing well. Seneca does not look promising. Drilling of the test well on Washoan is underway. 8) Gardner Mountain Waterlines - The lines have been installed. Phases 1 and 2 were completed October 13. 9) Gardner Mountain Well Building - A two-week extension was granted to allow additional time to complete paving and grading around the building and to finish the electrical lines. Whiterock will continue construction inside the building during the winter. It is expected to be on-line by summer, 2001. Chief Financial Officer: Rhonda McFarlane reported that one year ago, congress appropriated $1 million to the District for the export pipeline project. Review of the paper- work is underway, and the appropriation is expected to be awarded soon. 3:28 P.M. 3:34 P.M. 5:40 P.M. STAFF REPORTS (continued) MEETING BREAK MEETING RESUMED AND ADJOURNED TO CLOSED SESSION RECONVENE TO REGULAR SESSION ACTION I REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION There was nothing new to report regarding this item. No Board action. Legal counsel and staff updated the Board regarding the status of this case. No Board action. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: Pending Litigation (one case) Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: Mountain Cascade, Inc., and Valley Engineers, Inc. vs. STPUD Board of Directors and STPUD, County of El Dorado, Superior Court Case No. SC20000050 STl10902 REGULAR BOARD MEETING MINUTES - OCTOBER 19, 2000 PAGE - 6 There was nothing new to report regarding this item. No Board action. Legal counsel and staff updated the Board and received direction regarding this case. No Board action. 5:40 P.M. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: Schwake vs. STPUD, Federal Case No. CV-N-93-851-DWH Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. ARCO, et. al., San Franciso County Superior Court Case No. 999128 ADJOURNMENT Christopher ~-I. Strohm, Board President South Tahoe Public Utility District Katl~y Sharp~/ler~of the Board South Tahoe Public Utility District STl10903 Z 0