09-21-01SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robed G. Baer, General Mana~!er Richard Solbri9, Assistant Manag. e[ ..
Duane Wallace, President BOARD MEMBER James R. Jones, Vice President
Christopher H. Strohm, Director Mary Lou Mosbacher, Director Eric W. Schafer, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
SEPTEMBER 20, 2001
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, September
20, 2001, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
Vice President Jones, Directors Schafer, Mosbacher.
President Wallace and Director Strohm were absent.
ROLL CALL
STAFF:
Baer, Solbrig, Sharp, Cocking: Henderson, Metz, Bird,
Thiel, Swain, Brown, Attorney Kvistad
GUESTS: David Kelly, Cathie Becker, Roy Hampson
Roy Hampson stated it was cornrnendable that a District
staff member will be present at the MTBE trial in San
Francisco.
Douglas Metz, who recently filled the Accounting Tech-
nician position, was introduced to the Board
COMMENTS FROM THE AUDIENCE
INTRODUCTION
REGULAR BOARD MEETING MINUTES - SEPTEMBER 20, 2001 PAGE - 2
Moved Schafer / Second Mosbacher / Wallace and
Strohm Absent / Passed to approve the Consent Calendar
as Submitted:
Authorized implementation of the two-week water
disconnection procedures on the property located at
2500 Highway 50, APN 33-100-221, for failure to
perform annual backflow assembly(les) test;
Authorized implementation of the two-week water
disconnection procedures on the property located at
2155 South Ave., APN 23-392-03, for failure to perform
annual backflow assembly(les) test;
c. Authorized staff to advertise for bids for the purchase
of three electric carts;
Approved professional services contract with AMEC
for geotechnical services evaluation in an amount not
to exceed $28,000;
e. Authorized renewal of janitorial services contract with
J&L Pro Kleen in the amount of $2,747 per month;
f. Approved Special Board Meeting Minutes:
August 9, 2001;
g. Approved Regular Board Meeting Minutes:
August 16, 2001;
h. Approved Special Board Meeting Minutes:
August 30, 2001.
CONSENT CALENDAR
ITEMS FOR BOARD ACTION
This item was removed from the September 6, 2001
Board agenda due to concerns raised by Director
Mosbacher that a new staff member should not be
authorized to conduct financial transactions on the
District's behalf.
Debbie Henderson reported this item was reviewed by
the Finance Committee and approval was recommended.
She explained the internal controls currently in place to
Director Mosbacher's satisfaction.
RESOLUTION 2724-01:
FINANCIAL TRANSACTION
AUTHORIZATION
REGULAR BOARD MEETING MINUTES - SEPTEMBER 20, 2001
PAGE - 3
Moved Schafer / Second Mosbacher i Wallace and
Strohm Absent / Passed to adopt Resolution No. 2 724-01
"Authorizing Certain Staff to Conduct Financial Trans-
actions, Superseding Resolution No. 2682~98.
The District is in need of detailed survey information,
including individual tree locations for a 500-foot wide
area between the wastewater treatment plant and
Al Tahoe Boulevard. This 15-acre area will encompass
project areas for the access road and related drainage
facilities, potential centrifuge and solids handling
facilities, related access paving, and potential future
administrative building facilities.
RESOLUTION 2724-01:
FINANCIAL TRANSACTION
AUTHORIZATION
(continued)
SURVEY AND AERIAL
PHOTOGRAPHY
New plant projects, including the access road, will
precipitate the need for TRPA (Tahoe Regional
Planning Agency) approved coverage information for
the plant site. During the course of permitting the last
few projects, the District has promised the TRPA that
staff would quantify and evaluate coverages, and
mitigate over-coverage as necessary. While this effort
has been initiated in the past, it has never' been finalized
and approved.
GS Concepts will set up ground control and calibrate
aerial photographs resulting in a digital map of the 18.5-
acre plant parcel. This information will allow for consum-
mate review of coverage and coverage calculations by the
TRPA, and will provide a basis for current and future
facilities planning.
This item was reviewed by the Operations Committee
and approval was recommended.
Director Mosbacher stated it is possible an aerial survey
was already done for the Upper Truckee River Watershed
Group and the District may be able to purchase it from
them. John Thiel explained the type of survey needed is
very detailed and must be spatially accurate in all directions.
Moved Schafer / Second Mosbacher / Wallace and Strohm
Absent / Passed to approve professional services contract
with GS Concepts in an amount not to exceed $24,000.
(This approval is subject to staff's verification of whether
existing aerial surveys can be utilized before proceeding
with this contract.)
REGULAR BOARD MEETING MINUTES - SEPTEMBER 20, 2001 PAGE - 4
Richard Solbrig reported Geotrans has completed and
delivered to the District a final report on a needs assess-
ment for a District-wide GIS system. They have also
prepared a scope of work to proceed with the develop-
ment of the complete system. Approval of Task Order
No. 16 would complete the work through the pilot
program grid map conversion. After completion of the
pilot program, the final decision will be made as to the
most cost effective method for converting grid sheets
to an electronic format. Another task order would then
be issued to complete the conversion with a more
accurate cost estimate for the work than could be made
now.
Moved Mosbacher / Second Schafer / Wallace and
Strohm Absent / Passed to approve Task Order No. 16
for Geotrans to continue the development phase for the
District's GIS system in an amount not to exceed
$94,645.
Moved Schafer / Second Mosbactler / Wallace and
Strohm Absent / Passed to approve payment in the
amount of $712,850.82.
Water and Wastewater Operations Committee: The
committee met September 17. Minutes of the meeting
are available upon request.
Finance Committee: The committee met September 18.
Topics of discussion included: financial transactions
and controls, status of annual audit, and 4th quarter
financial analysis.
Federal Legislative Ad Hoc Committee: President
Wallace and Dennis Cocking traveled to Washington
D.C. to seek funding on the District's behalf. Several
productive meetings were held. On September 11, the
World Trade Center and the Pentagon building were
attacked by terrorists, so the remaining meetings were
cancelled.
Director Mosbacher: reported on two items:
I ) Residents on Grass Lake Road are pleased with
the fire hydrant installations.
2) She reported on her attendance at the September 18
Alpine County Board of Supervisors meeting.
GIS SYSTEM DEVELOPMENT
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES - SEPTEMBER 20, 2001 PAGE - 5
General Manaqer: Bob Baer reported on two items:
1 ) The District's emergency preparedness plan will
be amended to include terrorist acts. Training will
be conducted during the District's annual safety
training conference.
2) The District won the Environmental Protection Agency's
(EPA) 2001 National First Place Award for an Exceptional
Operations and Maintenance (O&M) Program in the Large
Non-discharging Category (this is the second time the
District has won this prestigious award). Baer thanked
staff for their hard work.
Tallac Pump Station Force Main'Repair Emergency of
7/5/01: Richard Solbrig stated the pipe that was pre-
purchased as part of this emergency arrived at the
site September 19. The rental fee for the steel plates
used to cover the excavation will be reported on at
the next Board meeting.
The contractor who was awarded the bid for the non-
emergency portion of this project, ARB Inc., will begin
work September 21. A neighborhood meeting will be
held September 22.
2:50 P.M.
3:10 P.M.
3:50 P.M.
GENERAL MANAGER REPORT
STATUS OF EMERGENCY
PROJECT
MEETING BREAK
MEETING RESUMED AND
ADJOURNED TO CLOSED
SESSION
RECONVENE TO REGULAR
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
No reportable Board action.
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation: STPUD vs. ARCO, et. al.,
San Francisco County Superior
Court Case No. 999128
Pursuant to Government code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated
._L~ion (one case)
REGULAR BOARD MEETING MINUTES - SEPTEMBER 20, 2001 PAGE - 6
No reportable Board action.
This item was not discussedr
No reportable Board action.
This item was not discussed.
No reportable Board action.
3:55 P.M.
Pursuant to Government Code
Section 54956.8/Conference with
Real Property Negotiators -
Negotiating Parties: Board of
Directors, Robert Baer/General
Manager. Under Negotiation:
Consideration of Property
Purchase; Property Identification:
APN 1-080-80, APN 1-080-81,
APN 1-080-82, APN 1-080-56,
APN 1-080-60, APN 1-200-01,
APN 1-200-10, APN 1-200-11
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park Associa-
tion, et al, County of El Dorado,
Superior Court Case No.
SC20010165
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation: Mountain Cascade, Inc.,
and Valley Engineers, Inc. vs.
STPUD Board of Directors and
STPUD, County of El Dorado,
Superior Court Case No.
SC20000050
ADJOURNMENT
Duane Wallace, Board President
South Tahoe Public Utility District
ATTEST: .-- ~
Board
South Taho~Public Utility District
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