2002 05-02SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robert G. Baer, General Richard Assistant
Duane Wallace, President BOARD MEMBER James R. Jones, Vice President
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MAY 2, 2002
MINUTE,S,
The Board of Directors of the South Tahoe Public Utility District met in a regular session, May 2, 2002,
2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS,:
President Wallace, Directors Jones, Schafer, Mosbacher.
Director Decker was absent.
ROLL CALL
STAFF:
Baer, Solbrig, Sharp, McFarlane, Adams, Schroeder,
Coyner, Bergsohn, Cocking, Henderson, Hussmann,
Donovan, Bird, Attorney Kvistad
Consent Item a. was brought forward for discussion
prior to Board action. Consent Item f. was brought
forward for a separate vote.
Moved Jones / Seco,nd Mosbacher I Decker Absent /
Passed to approve the Consent Calendar as amended:
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
a. See Consent Items Brought Forward;
Financial Transaction Authorization - Adopted
Resolution No. 2739-02 authorizing certain staff
to conduct financial transactions, Superceding
Resolution No. 2724-01;
REGULAR BOARD MEETING MINUTES - MAY 2, 2002
Recycled Water Master Plan Budget Augmentation -
Approved request for budget augmentation to
KennedylJenks Consultants in the amount of
$55,42O;
PAGE- 2
CONSENT CALENDAR
(continued)
Main 480 Switch Gear Replacement - Authorized
staff to advertise for bids for the design/build of
480 volt switch gear;
Manhole Lining - (1) Authorized an exception to the
bidding procedures as outlined in the Public Contract
Code for sole source provider; and (2) Awarded con-
tract to Tejon Constructors, Inc., in the amount of
$34,850;
See Consent Items Brought Forward;
' "" "CONSENT ITEMS BRouGHT.. FORWARD" FOR DISCUSSION I ACTION'
Lisa Coyner reported a mobile office trailer is needed
to house the Inspections Department staff due to the
new inspector position and tack of office space in the
Administration Building. The cost will be funded from
the District's contingency reserve.
TRAILER FOR INSPECTIONS
DEPARTMENT
(Consent Item a.)
Coyner reviewed a lease/purchase option where the
trailer could be purchased for $1 at the end of the three
year lease. It was the consensus of the Board although
the monthly payment would be higher, the lease/purchase
option would make better sense.
Moved Mosbacher / Second Schafer / Becker Absent/.
Passed to agree to a lease/purchase agreement (instead
of a lease agreement) in an amount not to exceed $26,000.
Moved Wallace / Second Schafer / Mosbacher Abstaine.d / REGULAR BOARD MEETING
Becker Absent / Passed to approve Regular Board Meeting MINUTES: APRIL 18, 2002
Minutes of April 18, 2002. (Director Mosbacher abstained (Consent Item f.)
from voting because she did not attend that Board meeting.)
ITEMS FOR" BOARDACTI0" '
Richard $olbrig reported the Administrative Draft Impact
Report (DEIR) has been submitted to respective agencies
for review, with staff comments to be completed by May 13,
2002. District staff expects, based upon comments
B-LINE REPLACEMENT:. PHASE. 3
REGULAR BOARD ,;'.-~F_TING MINUTES - MAY 2~ 2002
received during the scoping of the EIR, that the parallel
existing pipe alternative will be the environmentally pre-
ferred alternative, and possibly the only alternative which
could successfully be permitted for construction.
PAGE - 3
B-LINE REPLACEMENT: PHASE 3
(continued)
In order to be able to construct the project in 2003, staff
needs to direct Carollo Engineers to proceed with survey-
ing and final design this month, prior to completion of the
environmental process. The risk, as indicated by EPA, is
that any work undertaken prior to EIR certification, which
might have to be redone, would not be deemed as eligible
to be counted towards the local share of the grant. Staff
and the Operations Committee recommend taking the risk
of proceeding with the design work after receipt of the
agencies comments, rather than taking the risk of operat-
ing the existing pipeline for an extra year.
Moved Mosbacher / Second Jones I Becker Absent./.
Passed to approve Task Order No. 53A to Carollo
Engineers in the amount of $167,900.
Ivo Bergsohn reported a Request for Qualifications (RFQ)
was solicited to identify a hydro-geologist consultant with
necessary qualifications and experience to provide field
services under the direction of the District hydro-geologist
Eight firms responded to the RFQ.
WATER RESOURCES
DEVELOPMENT
Portions of the planned water resources development pro-
jects will require around the clock (24-hour supervision) of
District contractor activities, as well as providing required
hydro-geologic field sampling and logging services. The
District does not have sufficient staff to provide the con-
stant field oversight required of these activities. Therefore,
staff prepared the RFQ to find a consultant to assist the
District in meeting these project staffing needs. Bergsohn
estimated three projects will be covered if used for the
geologic season.
The Operations Committee reviewed this item and recom-
mended approval.
Moved Jones / Second Schafer. / Becker Absent / Passed
to authorize staff to select a consultant to provide hydro-
geological field services, on an as-needed basis, in support
of planned water resource development projects in an
amount not to exceed (instead of an estimated amount)
$75,000.
PAGE- 4
REGULAR BOARD MEETING MINUTES -, ,~Y 2~ 2002
Moved Jones / Second Schafer / Becket Absent I Passed
to approve payment in the amount of $625,491.02.
Water and Wastewater Operations Committee: The
committee met April 29. Minutes of the meeting are
available upon request.
PAYMENT OF CLAIMS.
BOARD MEMBER STANDING
COMMITTEE REPORTS .....
Planning Committee; The committee met May 1 to
discuss additional expenditures and the schedule
for the Alpine County Master Plan.
Federal Legislative Ad Hoc Committee;. Discussion was
held regarding how the money from the Lake Tahoe
Restoration Act (related to MTBE cleanup) would be
spent.
Directors Becker and Wallace attended the last agency
meeting. Topics of discussion:
1 ) A controversial bill was introduced by Senator
Torlakson to give rafters top priority use of the American
River.
2) An agreement regarding who would pay for SMUD
projects.
3) Project 184 is still under litigation.
Director Mosbacher reported on two items:
BOARD MEMBER AD HOC
COMMITTEE REPORTS ...
EL DORADO COUNTY WATER
AGENCY PURVEYOR REPRE-
SENTATIVES REPORT
BOARD MEMBER REPORTS
1 ) She attended the fishery review meeting held in Alpine
County. Trout stocking will be impacted if the yellow leg-
ged frog is included on the endangered species list.
2) She attended the Alpine County Contracts Commission
meeting. Dennis Crabb will work with the District's legal
counsel to clarify and consolidate the Alpine County Agree-
ments.
Director Schafe..r congratulated the entire staff of the District
for participating in the QualServe program. He encouraged
interest in becoming a peer reviewer.
~ will attend the ACWA spring conference. He
is the chairman of ACWA's MTBE committee.
Director Jones reported he also enjoyed the QualServe
program.
PAGE - 5
REGULAR BOARD MEETING MINUTES - MAY 2~ 2002 ,
President Wallace reported he drafted a letter in response
to the letter received from the Washoe Tribe regarding the
Alpine County Master Plan process.
General Manager: Robert Baer reported on two items:
1 ) He recommended that staff draft a position paper for
the Board's consideration related to Senator Boxer's
wilderness proposal.
2) Baer thanked the Board for their support and partici-
pation in the QualServe program.
Assistant Manager / Engineer: Richard Solbrig reported:
1) The District's waterline replacement project is going
well. Easements dating back to 1912 are being researched.
2) Heidi Donovan, Contracts Administrator, was voted
May's Employee of the Month.
Staff received notification of an existing lawsuit in which
the District has been named as a third party defendant.
The lawsuit, related to the Meyers Landfill, was served
subsequent to the Regular Board Meeting Agenda being
posted. A separate vote with 2/3 Board approval is re-
quired to add this to Closed Session for discussion.
Moved Mosbacher / Second Schafer / Becker Absent /
Passed to add this Addendum to the Agenda as Closed
Session Item i.
3:15 - 3:30 P.M.
3:30 P.M.
5:30 P.M.
BOARD MEMBER REPORTS
(continued)
GENERAL MANAGER REPORTS
ADDENDUM TO THE AGENDA
MEETING BREAK
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54957.6(a)/Conference with
Labor NegOtiators - Agency
Negotiators: Robert BaerlGeneral
Manager, ,Management Committee;
Employee Organization: Inter-
national Union of Operating
REGULAR BOARD MEETING MINUTES - MAY 2~ 2002
No reportable Board action.
No reportable Board action.
No reportable Board action.
No reportable Board action.
No reportable Board action.
PAGE - 6
Pursuant to Government Code
Section 54956.8/Conference with
Real Property Negotiators -
Negotiating Parties: Board of
Directors, Robert BaerlGeneral
Manager. Under Negotiation:
Consideration of Property
Purchase; Property Identification:
APN 1-080-80, APN 1-080-81,
APN 1-080-82, APN 1-080-$6,
APN 1-080-60, APN 1-200-01,
APN 1-200-10, APN 1-200-11
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does 1 - 10
Inclusive; Alpine County Superior
Court Case No. C18644
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does 1 - 10
Inclusive; Alpine County Superior
Court Case No. Cl 8733
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV. S-02-0238
MLS JFM United States District
Court for the Eastern District of
California, Sacramento, CA
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated
Liticmtion {one case)
REGULAR BOARD MEETING MINUTES - MAY 2~ 2002
PAGE-7
No reportable Board action.
No reportable Board action.
No reportable Board action.
5:30 P.M.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation: STPUD vs. ARCO, et. al.,
San Francisco County Superior
Court Case No. 999128
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park Associa-
tion, et al, County of El Dorado,
Superior Court Case No.
SC20010165
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
United States of America vs, El
Dorado County and City of South
Lake Tahoe and Third Party Defen-
dants, Civil Action No. S-01-1520
LKK GGH, United States District
Court for the Eastern District of
California
ADJOURNMENT,
Duane Wallace, Board President
South Tahoe Public Utility District
Kathy ,~harp,~lerk of the Board
South Tahoe Public Utility District