2002 06-06SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robert Baer, General Manager Richard Solbrig, Assistant Manager
Duane Wallace, President BOARD MEMBERS James R. Jones, Vice President
Cathie Becker, Director Max Lou Mosbacher, Director Eric W. Schafer, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 6, 2002
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, June 6,
2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Wallace, Directors Becker and Schafer.
Directors Jones and Mosbacher were absent.
ROLL CALL
STAFF:
Baer, Callian, Henderson, Cocking, Hussmann,
Hoggatt, Schroeder, S. Gray, Swain, Thiel, Hydrick,
and Attorney Kvistad.
Consent Item g. was brought forward for discussion
prior to Board action.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Moved Becker / Second Wallace / Jones and
Mosbacher Absent / Passed to approve the
Consent Calendar as amended:
a. Liability Claim received from Mr. Bryan Nelson, APN
33-501-17-002-01 - Rejected claim in the amount of
$132.32;
CONSENT CALENDAR
REGULAR BOARD MEETING MINUTES - JUNE 6, 2002 PAGE - 2
Delinquent Assessments: Fallen Leaf Lake -
Authorized legal counsel to begin foreclosure pro-
ceedings on seven (7) Fallen Leaf Lake Assessment
District properties in arrears on their assessments, as
provided by Resolution No. 2536, adopted July 16, 1990;
Sewer Enterprise 2002-03 Appropriations Subject to
Limitation - Adopted Resolution No. 2743-02 setting
the Limitation on Appropriations for Fiscal Year 2002-03;
Gardner Mountain Tank Replacement Project -
Authorized staff to advertise for bids
Sludge Handling Facilities and Odor Control Project -
Approved Consultant Services Agreement with Tahoe
Regional Planning Agency for services of Michael
Rhoades in an amount not to exceed $5,000;
Glenwood Well Building and Equipment - Approved
Task Order No. 3 to Haen Engineering to provide the
design for the roof replacement in the amount of
$700;
See Consent Items Brought Forward;
Contract for Auditing Services - Authorized a two-year
extension to the contract for auditing services with
Grant Thornton LLP in the amount of $56,710;
Pension Plan Audit - Amended the scope of work in
contract for auditing services to include auditing the
District's Pension Plan in the amount of $6,500;
Approved Regular Board Meeting Minutes:
May 2, 2002.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION ! ACTION
Director Schafer asked for and received
clarification regarding reimbursement costs
at 110% to Jacobs & Tolhurst Architects.
Moved Wallace / Second Schafer / Jones and
Mosbacher Absent / Passed to approve Task Order
No. 1 to Jacobs & Tolhurst Architects to evaluate the
Administration Building to determine if it meets code
requirements for seismic and ADA regulations in the
amount of $11,000.
ADMINISTRATION BUILDING
MODIFICATION
(Consent Item g.)
REGULAR BOARD MEETING MINUTES - JUNE 6, 2002
PAGE - 3
ITEMS FOR BOARD ACTION
Carol Swain reported that the selection for the new
software replacement had been narrowed down to two
vendors. Staff recommended going with Springbrook
Software, contingent upon successful negotiations of
a contract with them. Sample contracts have been
turned over to legal counsel for review and approval.
Moved Schafer / Second Becker/Jones and Mosbacher
Absent / Passed to authorize staff to negotiate contract with
selected utility billing software vendor for software purchase
and installation, conversion, and training services in an
amount not to exceed $157,000.
Ken Schroeder reported that two bids were opened on
on June 4. Staff recommended awarding bid to Grove
Madsen because they were the only provider that could
ensure the delivery of the equipment early enough that
staff would be able to install it before next winter.
Moved Schafer ! Second Wallace / Jones and Mosbacher
Absent/Passed to award bid to Grove Madsen in the
amount of $154,000.
Baer reported that staff went through the recruitment pro-
cess but could not find a person with the qualifications
the District desired. Staff recommended using the same
consultant the District has used for the past seven years
to finish out this construction season. Staff will re-advertise
for this position again in the fall.
Moved Becker / Second Schafer / Jones and Mosbacher
Absent/Passed to approve Task Order No. 40 to AMEC
Earth & Environmental, Inc., in an amount not to exceed
$118,0OO.
Moved Schafer ! Second Becker ! Jones and Mosbacher
Absent/Passed to approve payment in the amount of
$1,648,694.44.
Water and Wastewater Operations Committee: The
committee met on June 3. Minutes of the meeting are
available upon request.
UTILITY BILLING SOFTWARE
REPLACEMENT
APPROVE PURCHASE OF 480
SWITCHGEAR
CONSTRUCTION INSPECTION
AND TESTING SERVICES FOR
2002 CONSTRUCTION SEASON
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
President Wallace reported that he and Director Becker
attended a retreat. The next scheduled meeting is
June 12, 2002.
EL DORADO COUNTY WATER
AGENCY PURVEYOR REPRE-
SENTATIVE REPORT
REGULAR BOARD MEETING MINUTES - JUNE 6, 2002 PAGE - 4
Jim Hoggatt clarified the increase for Task Order No.
56-A. He also reported that $61,000 remaining from
Task Order No. 55 would be transferred to this
task order to partially cover the increase. The entire
budget for this project's net effect is an increase of
$63,000.
Moved Becker/ Second Schafer / Jones and Mosbacher
Absent/Passed to increase Task Order No. 56-A to
Carrollo Engineers in the amount of $124,000.
Jim Hoggatt reported that to expedite Phase 3 of the B-
Line construction, the District needed to pay the United
States Forest Service for their staff time to review and
approve Phase 3 documents. This project could be
delayed three to four years without the Collection
Agreement.
Moved Schafer / Second Becker/ Jones and Mosbacher
Absent / Passed to authorize execution of Collection
Agreement with the United States Forest Service, in the
amount of $10,620, subject to review/approval by legal
counsel.
Director Becker reported that she had accepted the Molly
Award on behalf of the District at the annual Chamber of
Commerce Installation Dinner. The District won the Molly
under the category of Mission Statements and Slogans
for "Helping Hands with Rubber Gloves".
Jim Hoggatt/Construction Manager reported that the
USFS and Lahontan met on May 23 to present their final
comments on the draft EIR. He is concerned that the list
of items they submitted will delay the project at least
another two years. They have asked the District to look at
three possible alternatives for the pipeline route, along with
now identifying every tree species, tree height, plants and
noxious weeds along the line of construction.
He also stressed the importance of going to bid in October
or November so that the pipeline, which must be specially
made, can be delivered by May 1,2003, so that this pro-
ject can be completed in one construction season.
Attorney Kvistad reported on two items:
1) Staff met with Dennis Crabb and Leonard
Turnbeaugh and there is now consensus on the
current status of the contract with Alpine County.
The agreement will be submitted to the Board for
SLUDGE HANDLING AND ODOR
CONTROL FACILITIES PROJECT
EXPORT B-LINE: PHASE 3
BOARD MEMBER REPORTS
STAFF REPORTS
REGULAR BOARD MEETING MINUTES - JUNE 6, 2002 PAGE - 5
review and approval once all the changes have STAFF REPORTS
been finalized. (continued)
2) An association of property owners along Ski Run
Boulevard will probably approach the Finance Committee
about funding a street lighting project for that area. Currently,
the District's street and lighting ordinance is set up only as a
billing and collection procedure, but the District's organic
statute allows it to do street lighting. Attorney Kvistad
recommended the Board look into this matter in more detail.
Director Schafer commented that the District may need a
more long-term strategy on this issue, as new street lighting
issues will continue to arise during redevelopment.
3:16 - 3:28 P.M.
MEETING BREAK
3:28 P.M.
ADJOURNED TO CLOSED SESSION
5:35 P.M.
RECONVENED TO REGULAR
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
No reportable Board action
No reportable Board action.
Pursuant to Government Code Section
54957.6(a)/Conference with Labor
Negotiators - Agency Negotiators:
Robert Baer/General Manager,
Management Committee: Employee
Organization: International Union of
Operating
Engineers, Stationary Local 39
Pursuant to Government Code Section
54956.8/Conference with Real
Property Negotiators - Negotiating
Parties: Board of Directors, Robert
Baer/General
Manager. Under Negotiation:
Consideration of Property
Purchase; Property Identification:
APN 1-080-80, APN 1-080-81,
APN 1-080-82, APN 1-080- 56,
APN 1-080-60, APN 1-200-01,
APN 1-200-10, APN 1-200-11
REGULAR BOARD MEETING MINUTES - JUNE 6, 2002 PAGE - 6
No reportable Board action Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation:
F. Heise Land & Livestock Company
vs. STPUD and Does 1 - 10 Inclusive;
Alpine County Superior Court Case
No. C18644
No reportable Board action
No reportable Board action
No reportable Board Action
No reportable Board Action
No reportable Board Action
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation:
F. Heise Land & Livestock Company
vs. STPUD and Does I - 10 Inclusive;
Alpine County Superior Court Case
No. C18733
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel- Existing Litigation: STPUD
vs. F. Heise Land & Livestock Com-
pany, Inc., William Weaver, Eddie R.
Synder, Crockett Enterprises, Inc.,
CIV. S-02-0238 MLS JFM United States
District Court for the Eastern
Division of California, Sacramento,
CA
Pursuant to Government Code Section
54956.9(c)/Conference with Legal
Counsel - Anticipated Litigation
(one case)
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation: STPUD
vs. ARCO, et al., San Francisco
County Superior Court Case No.
999128
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation re:
Meyers Landfill Site: United States
of America vs. El Dorado County
and City of South Lake Tahoe and
Third Party Defendants, Civil Action
No. S-01-1520 LKK GGH, United
States District Court for the Eastern
District of California
REGULAR BOARD MEETING MINUTES - JUNE 6, 2002 PAGE - 7
No reportable Board Action
5:35 P.M.
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation: STPUD
vs. Lakeside Park Association, et al.,
County of El Dorado, Superior Court
Case No. SC20010165
ADJOURNMENT
Duane Wallace, Board President
South Tahoe Public Utility District
ATTEST:.-./~:L.,-~.
Kathy Sh~, Clerk of'the B~ard
South Tahoe Public Utility District
By: Jeri Callian, Assistant. Board Clerk