2003 05-01SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
James R. Jones, President
BOARD MEMBER
Eric Schafer, Vice President
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MAY 1, 2003
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, May 1,2003,
2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Jones, Directors Wallace, Becker, Mosbacher.
Director Schafer was excused for District business.
ROLL CALL
STAFF:
Solbrig, Sharp, Henderson, Frye, Hoggatt, Hydrick,
T. Powers, Hussmann, Attorney Kvistad.
GUESTS:
Robert Baer
Attorney Kvistad presented Robert Baer, former General
Manager, with a framed copy of Resolution No. 2750-03.
PRESENTATION
Consent Item b. (2003 Water Well Drilling Projects), and
Consent Item c. (Pine Avenue Waterline Relocation), were
brought forward for discussion prior to Board action.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Moved Wallace / Second Mosbacher / Schafer Excused / ' CONSENT CALENDAR
Passed to approve the Consent Calendar as amended:
a. Biosolids Hauling Contract - Authorized staff to
advertise for bids for biosolids hauling;
REGULAR BOARD MEETING MINUTES - MAY t~ 2003 PAGE - 2
b. See Consent Items Brought Forward;
c. See Consent Items Brought Forward;
d. Adopted Regular Board Meeting Minutes:
April 17, 2003.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I ACTION
Rick Hydrick gave an oral and visual presentation
detailing the 2003 well drilling program.
Moved Mosbacher / Second Becker / Schafer Excused /
Passed to authorize staff to advertise for bids to drill one
new well (on San Bernardino Ave.), and redrill another
(at the Elks Club Well site).
2003 WATER WELL DRILLING
PROJECTS
(Consent Item b.)
In order for the City of South Lake Tahoe to construct
the Park Avenue drainage basins project, the District
has to relocate its existing 6-inch and 2-inch water mains
in Pine Avenue and Park Avenue. The City bid the project
and Rick Martin Construction was the successful bidder.
The City will pay the contractor, and the District will reim-
burse the City for 50% of the work performed.
PINE AVENUE WATERLINE
RELOCATION
(Consent Item c.)
Director Mosbacher questioned the District's cost-sharing
policy with the City. Her understanding was that if redevelop-
ment required relocation of District waterlines, the City
would pay associated costs. Jim Hoggatt explained that
this project was not a part of redevelopment-- it is part of
the Rocky Point erosion control project. The District has an
agreement with the City that allows the District to place its
water and sewer lines in the City's right-of-way. If the lines
need to be relocated for a City project, the District will have
to relocate the lines at District cost. Since part of the lines
that need to be relocated are in a private easement, and
part in the City's right-of-way, a 50/50 cost share is proposed.
While discussing this issue, attention was also brought
to the fact that the City plans to install an infiltration pond
near the District's well. The District's hydro-geologist
reviewed their plans and concluded the infiltration pond
should not be constructed within 50-feet of the District's
well.
REGULAR BOARD MEETING MINUTES - MAY t, 2003 PAGE - 3
Moved Wallace I Second Becker / Mosbacher Voted No /
Schafer Excused / Passed to approve Reimbursement
Agreement between the City of South Lake Tahoe and
the District in the amount of $14,527.40. (Director
Mosbacher stated that in light of the discussion outlined
above, she could not vote for approval of this item.)
PINE AVENUE WATERLINE
RELOCATION
(Consent Item c. continued)
ITEMS FOR BOARD ACTION
In order for the City of South Lake Tahoe to construct
the Rocky Point erosion control and watershed
restoration project, Phases 1 and 2, the District has to
relocate a few of its existing water mains that are in the
City's right-of-way. As part of this project, the District
added a waterline, to be installed using the jack-and-bore
method, from Pioneer Trail to Lodge Road, and a new
waterline down Lodge Road to Cedar. The District will
be able to coordinate the additional waterline project
with the City's installation of a storm sewer, eliminating
any conflicts with the two projects.
The City bid the project on April 25, 2003. Staff expressed
concerns to the City regarding the cost of two bid items,
related to the jack-and-bore portion. The City has discussed
these concerns with the contractor/apparent Iow bidder
(since the contract has not yet been awarded). The
contractor admitted that he made a bid error and is willing
to negotiate a change or delete those items. Prior to the
contractor making any changes, the City must award the
contract; however, prior to awarding the contract, the
District and City must have a cost share agreement in
place. Staff will meet with the City and the contractor to
correct these items. If an agreement is not reached, the bid
items will be deleted.
Moved Becker / Second Mosbacher / Schafer Excused /
Passed to approve reimbursement agreement between the
City of South Lake Tahoe and the District, in the amount
of $313,555.59.
Moved Wallace / Second Mosbacher / Schafer Excused /
Passed to approve payment in the amount of
$1,382,433.93.
CEDAR WATERLINE
REPLACEMENT
PAYMENT OF CLAIMS
REGULAR BOARD MEETING MINUTES - MAY 1~ 2003 PAGE -4
Finance Committee: The committee met April 24. Topics
of discussion included: grants, investments, self-
insurance audit, financial statements, and enterprise
funds. Minutes of the meeting are available upon
request.
Water and Wastewater Operations Committee: The
committee met April 29. Minutes of the meeting are
available upon request.
Director Wallace reported he is still acting as interim
general manager of the agency until the general manager
position is filled. He spoke of the need for legislation
to clarify whether the agency Board is its own entity, or
if it is a part of the Board of Supervisors.
Director Mosbacher reported on her attendance at the
Meyers Roundtable meeting where they discussed the
future of the Renaissance Faire.
Interim General Manager: Richard Solbrig reported on
the status of the B-line Phase 3 Replacement project.
(Note: Director Mosbacher left the room and disqualified
herself from participation in this discussion per a previously
disclosed potential conflict of interest.)
District General Counsel: Attorney Kvistad reported he
is working with staff to develop comments in response to
the Department of Water Resources Bulletin 18 regarding
groundwater management in California.
3:50 - 4:00 P.M.
4:00 P.M.
6:10 P.M.
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYORS
REPRESENTATIVES REPORT
BOARD MEMBER REPORTS
INTERIM GENERAL MANAGER
REPORT
MEETING BREAK
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.95/Conference with
Legal Counsel Regarding Claim
Received from James and Millie
Russ, APN 18-270-11
REGULAR BOARD MEETING MINUTES - MAY 1~ 2003 PAGE - $
No reportable Board action
No reportable Board action
No reportable Board action
No reportable Board action
No reportable Board action
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. John Breese Mumford,
et al., El Dorado County Superior
Court Case No. SC20020030
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., ClV S-02-0238
MLS JFM United States District
Court for the Eastern District of
California, Sacramento, CA
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America rs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park
Association, et al., County of El
Dorado, Superior Court Case
No. SC20010165
Pursuant to Government Code
Section 54956.6(a)/Conference with
Labor Negotiators: Agency
Negotiators - Board of Directors;
Employee Organization -
Represented and Unrepresented
Employees
REGULAR BOARD MEETING MINUTES - MAY 1, 2003 PAGE -6
NO reportable Board action.
6:10 P.M.
Pursuant to Government Code
Section 54957/Public Employee
Employment: Position of General
Mana,qer
ADJOURNMENT
~dent
Tahoe P liu~.~tility District
ATTEST:
t~athy Sh~rl~lerk Of the B~rd
South Taho~'Public Utility District
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