2003 02-20SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robed Baer, General Manager Richard Solbrig, Assistant Manager
James R. Jones, President BOARD MEMBERS Eric W. Schafer, Vice President
Duane Wallace, Director
...... Mary Lou Mosbacher, Director Cathie Becker, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
FEBRUARY 20, 2003
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, February
20, 2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Jones, Directors Wallace, Schafer, Becker,
Mosbacher.
ROLL CALL
STAFF:
Baer, Solbrig, Callian, McFarlane, Bird, Hoggatt,
and Attorney Kvistad.
GUESTS:
Ross Clark/Alpine County Contracts Commission
Hal Bird introduced Ross Clark, who is the newest
member of the Alpine County Contracts Commission.
COMMENTS FROM THE AUDIENCE
Moved Mosbacher / Second Schafer/Passed
Unanimously to approve the Consent Calendar
as submitted:
CONSENT CALENDAR
Glenwood Well Reconstruction Project - Approved
Change Order No. 1 to Thomas Haen Company, Inc.,
in the amount of $16,856;
REGULAR BOARD MEETING MINUTES - FEBRUARY 20, 2003 PAGE - 2
Wildwood Avenue Sewer Interceptor Project -
(1) Authorized staff to enter into a Master Agree-
ment for consultant services with Bennett and
Staheli Engineers; and (2) Authorized staff to issue
Task Order Nos. 1 through 5 to Bennett and Staheli
Engineers for trenchless technology consultant
design services for a sanitary sewer pipe crossing
on Highway 50, between Sonora Avenue and Wild-
wood Avenue, in an estimated amount of $55,151.80;
Adopted Special Board Meeting Minutes:
January 30, 2003;
Adopted Regular Board Meeting Minutes:
February 6, 2003;
Adopted Special Board Meeting Minutes:
February 10, 2003.
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
Director Mosbacher disqualified herself from
participation in this item per a previously disclosed
potential conflict of interest and left the room while it
was being discussed and voted on, nor did she read the
material presented with the agenda item.
Richard Solbrig reported that due to multiple rewrites
of the document, including a new alternative which
required additional field surveys, and extensive additions
to the mitigation programs for the SEZ and old growth
forest impacts, Parsons has greatly exceeded their budget
for this project. This added work was required to be done
in order to answer/address all of the agency comments
received on the Administrative Draft EIR/EIS. The doc-
ument is now under public circulation for 70 days, from
February 3 to April 14.
A new Task Order will be required to cover the work
Parsons will need to do in order to obtain permits from
Tahoe Regional Planning Agency, the United States
Forest Service, and Lahontan Regional Water Quality
Control Board.
Moved Wallace / Second Becker / Mosbacher
Abstained / Passed to Increase EIR/EIS Task Order
No. 27D to Parsons HBA in the Amount of $104,880.
B-LINE REPLACEMENT: PHASE 3
REGULAR BOARD MEETING MINUTES - FEBRUARY 20, 2003 PAGE - 3
Moved Schafer / Second Mosbacher / Pass Unanimously
to approve Terms and Conditions of Employment Contract
with the change in resignation date from February 20,
2003 to March 20, 2003.
Moved Schafer / Second Becker / Passed Unanimously
to approve payment in the amount of $796,710.90.
Water and Wastewater Operations Committee: The
committee met on February 18. Minutes of the meeting
are available upon request.
Finance Committee: Director Schafer reported that the
February 10 Budget Workshop was successful and the
2003/04 budget is proceeding as per the recommendations
from staff.
Administrative Building Committee: President Jones
reported that 23 architectural firms submitted quali-
fications and they are now being reviewed by staff.
Richard Solbrig added that staff is hoping to bring a
recommendation and preliminary contract to the
March 18 Operations Committee meeting.
Legislative Ad Hoc Committee: President Jones
suggested that the committee meet next week prior
to the upcoming trip to Washington, D.C., in March.
General Manager Recruitment Ad Hoc Committee:
President Jones reported that the committee had
met, reviewed, and approved the Interim General
Manager Employment Contract.
Director Wallace reported that the meeting between
Alpine County and the El Dorado Irrigation District
regarding Project 184 was beneficial.
INTERIM GENERAL MANAGER
EMPLOYMENT CONTRACT
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
Director Mosbacher reported on two items:
1) She attended Alpine County Supervisors meeting
on February 18. A number of people in the audience
protested the proposal of wells being drilled near their
property. She and Hal Bird will attend the next meeting
scheduled for March 18.
2) She attended the Upper Truckee River Watershed
Focus Group meeting, and reported that John Stanley
from DRI will now oversee the SEZ zones.
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - FEBRUARY 20, 2003 PAGE - 4
Director Schafer apologized for missing the February
19 Employees Communication Meeting. He will
attend the March meeting in place of Director Wallace.
Director Jones reported on two items:
1) He and Dennis Cocking will leave for Washington,
D.C., on March 1. They will attend the ACWA Spring
Conference; Dennis is on the Federal Affairs Committee,
and Director Jones is on the Water Quality Committee.
Meetings are also being set up with Feinstein, Boxer, and
Doolittle's representatives.
2) He attended the Safe Drinking Water Subcommittee
meeting in Sacramento.
General Manager: Bob Baer reported that he and
Richard Solbrig have spent time working on the Interim
General Manager's transition plan. They also spent time
in Alpine County and met with Supervisors Gansberg and
Zellmer, Don Bentley, Jim Usher, and Scott Brookes.
They will be meeting with other local CEO's in the Basin in
the next few weeks.
Chief Financial Officer: Rhonda McFarlane reported on
four items:
1) She reviewed a report on the Governor's budget and
did not see any articles pertaining to property tax shifts,
2) She will be meeting with Lynn Suter next week in
Sacramento.
3) Lynn Nolan is monitoring the details of a water bond
that was passed during the last election, and is meeting
with staff to determine projects that may qualify for
funding from that bond.
4) Auditors spent three days auditing the District's Self-
Insured Insurance Plan and the District should have the
report in two weeks.
2:44 - 2:50 P.M.
2:50 P.M.
(3:38 P.M. - Director Wallace left the meeting at this point.)
4:37 P.M.
BOARD MEMBER REPORTS
(continued)
GENERAL MANAGER / STAFF
REPORTS
MEETING BREAK
ADJOURNED TO CLOSED SESSION
RECONVENED TO REGULAR
SESSION
REGULAR BOARD MEETING MINUTES - FEBRUARY 20, 2003 PAGE - 5
ACTION ! REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
No reportable Board action.
Moved Schafer/Second Becker / Passed
Unanimously to authorize General Manager
and President to execute all four side letters
to CalPers contingent upon the approval by
District Union employees.
No reportable Board action.
No reportable Board Action.
No reportable Board Action.
Pursuant to Government Code Section
54956.9(a)/ Conference with Legal
Counsel- Existing Litigation: STPUD
vs. F. Heise Land & Livestock Com-
pany, Inc., William Weaver, Eddie R.
Synder, Crockett Enterprises, Inc.,
CIV. S-02-0238 MLS JFM United
States District Court for the Eastern
Division of California, Sacramento,
CA
Pursuant to Government Code Section
54957.6(a)/Conference with Labor
Negotiators: Agency Negotiators -
Board of Directors, General Manager,
Chief Financial Officer; Employee
Organization - Represented and Un-
represented Employees
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel- Exisiting Litigation: STPUD
vs. John Breeze Mumford, et. al. El
Dorado County Superior Court Case
No. SC20020030
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation re: Meyers
Landfill Site: United States of America
vs. El Dorado County and City of South
Lake Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK GGH,
United States District Court for the
Eastern District of California
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation: STPUD
vs. Lakeside Park Association, et al.,
County of El Dorado, Superior Court
Case No. SC20010165
REGULAR BOARD MEETING MINUTES - FEBRUARY 20, 2003 PAGE - 6
No reportable Board Action.
Pursuant to Government Code Section
54957/Public Employee Employment:
Position of General Manager
4:35 P.M.
ADJOURNMENT
James R. Jo~~ e!~ard President
South Tahoe Public Utility District
ATTEST: :~"~.~,..,Z'~/~...z_/~-/.~, ~
Kathy Sharp~/C_~erk of the Beard
South Taho~%blic Utility District
By: Jeri Callian, Assistant Board Clerk
REGULAR BOARD MEETING MINUTES - FEBRUARY 20, 2003 PAGE - 2
Co
Wildwood Avenue Sewer Interceptor Project -
(1) Authorized staff to enter into a Master Agree-
ment for consultant services with Bennett and
Staheli Engineers; and (2) Authorized staff to issue
Task Order Nos. 1 through 5 to Bennett and Staheli
Engineers for trenchless technology consultant
design services for a sanitary sewer pipe crossing
on Highway 50, between Sonora Avenue and Wild-
wood Avenue, in an estimated amount of $55,151.80;
Adopted Special Board Meeting Minutes:
January 30, 2003;
Adopted Regular Board Meeting Minutes:
February 6, 2003;
Adopted Special Board Meeting Minutes:
February 10, 2003.
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
Director Mosbacher disqualified herself from B-LINE REPLACEMENT: PHASE 3
participation in this item per a previously disclosed
potential conflict of interest and left the room while it
was being discussed and voted on. ~ ,--,~,+
Richard Solbrig reported that due to multiple rewrites
of the document, including a new alternative which
required additional field surveys, and extensive additions
to the mitigation programs for the SEZ and old growth
forest impacts, Parsons has greatly exceeded their budget
for this project. This added work was required to be done
in order to answer/address all of the agency comments
received on the Administrative Draft EIR/EIS. The doc-
ument is now under public circulation for 70 days, from
February 3 to April 14.
A new Task order will be required to cover the work.
Parsons will need to do in order to obtain permits from
Tahoe Regional Planning Agency, the United States
Forest Service, and Lahontan Regional Water Quality
Control Board.
Moved Wallace / Second Becker / Mosbacher
Abstained / Passed to Increase EIR/EIS Task Order
No. 27D to Parsons HBA in the Amount of $104,880.
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