2003 01-16SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
'James R. Jones, President BOARD MEMBER Eric Schafer, Vice President
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JANUARY 16, 2003
MINUTES,.
The Board of Directors of the South Tahoe Public Utility District met in a regular session, January 16,
2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS: --~
President Jones, Directors Wallace, Schafer, Becker,
Mosbacher
STAFF:
Baer, Solbrig, Sharp, Marshall, Coyner, Cocking, Bird,
Schroeder, Hydrick, Zaninovich, Hoggatt, Donovan,
Attorney Kvistad
GUESTS:
Chris Strohm
Chris Strohm, who was present to hear the Firm Source
Capacity Plan presentation, distributed copies of a series
of news articles from the Sacramento Bee regarding a
water district whose executives abused and overindulged
in reimbursable expenses at the same time their district
was proposing a 140% rate increase. He stated that while
the District does a good job, this demonstrates how
important it is to responsibly use, document, and account
for expenditures of public funds.
COMMENTS FROM THE AUDIENCE
PAGE - 2
REGULAR BOARD MEETING MINUTES - JANUARY 16 2003
Rex Marshall, who recently filled the Customer
Service Representative position, was introduced
to the Board.
Consent Item b. (Highway 50 Waterline Replacement
Project) was brought forward for discussion prior to
Board action.
COMMENTS FROM THE AUDIENCE
CONSENT CALENDAR
Moved Schafer / Second Wallace / Passed Unanimously
to approve the Consent Calendar as amended:
Gardner Mountain Tank Replacement - (1) Approved
Closeout Agreement and Release of Claims for Spiess
Construction Company, Inc., and (2) Authorized staff to
file a Notice of Completion with El Dorado County Clerk;
b. See Consent Items Brought Forward;
c. Adopted Regular Board Meeting Minutes:
December 19, 2002.
'CONSENT ITEMS BRouGHT FORWARD FOR DISCUSSION i ACTION ,
Director Mosbacher stated the Change Order included
extra charges incurred due to Pacific Bell's improper
marking of their telephone duct bank.
HIGHWAY 50 WATERLINE
REPLACEMENT PROJECT
(Consent Item b.)
Moved Mosbacher/Second Becker/Passed Unanimously
to approve Change Order No. 1 to West Valley Construction
Company, Inc., in the amount of $84,735.25, and to send
an invoice to Pacific Bell to recover $1,848.29 for improperly
marking the duct bank.
Rick Hyddck gave an overhead slide presentation of
the District's Firm Source Capacity Plan.
PRESENTATION: FIRM SOURCE
CAPACITY PLAN
Ken Schroeder reported three bids were opened
on January 6. The Iow bidder, Edward R. Bacon
Company, had no exceptions to the bid specifications
and met all requirements. The vehicle is budgeted
in the 2003104 budget and delivery will be on or
after July 1, 2003.
VACUUM TRUCK PURCHASE
ITEMS FOR BOARD ACTION
PAGE - 3
REGULAR BOARD MEETING MINUTES - JANUARY 16 2003
This item was reviewed by the Operations Committee. VACUUM TRUCK PURCHASE
Since the truck is necessary and there were no other (continued)
alternatives, approval was recommended.
Moved Becker/Second Mosbacher I Passed
Unan.imousl¥ to award bid to the lowest responsive,
responsible bidder, Edward R. Bacon Company,
for purchase of a Safe Jet Vac Truck, in the
amount of $175,000.
Richard Solbrig gave an overhead slide presentation
covering the Engineering Department's 2003 project
priority list. Based upon the Firm Source Capacity
Plan, ongoing project commitments, and sewer system
trouble spots, District staff assembled a project pdofity
list. Staff members from Engineering, Operations,
Maintenance, and Administration participated in the
prioritization process. Utilization of outside consultants
would be required for certain projects due to their size
and/or complexity. Additional outside consultants can
be considered in order to complete more projects on
the list. Three options were presented to the Board
in relation to the extent of outside consultant use.
2003 PROJECT PRIORITY LIST
Jim Hoggatt presented the projects for consideration,
and staffing requirements for each option. The three
options ranged from the least intensive project schedule
and staffing requirements, to the most ambitious schedule
and staffing needs.
The Operations Committee and staff have reviewed all
options, and recommended Option 3, with the maximum
number of projects and largest number of inspection staff.
Option 3 includes all the projects listed in Options 1 and 2,
plus the Wildwood Sewer Project.
Moved Schafer/Second Becker/Passed Unanimously
to approve priority list as recommended by staff (Option 3
as described above).
Hatch & Parent's agreement with the Distdct was entered
into approximately two and one-half years ago. The
agreement provided for a ten percent discount for all fees
that exceeded $300,000 in each fiscal term of the agree-
ment. In the fall of 2002, Hatch & Parent discovered
that the discount had not been provided for fiscal years
200012001 and 2001/2002. As a result, Hatch & Parent
REPRESENTATION AGREEMENT
FOR PROFESSIONAL LEGAL
SERVICES
PAGE - 4
REGULAR BOARD MEETING MINUTES -JANUARY 16 2003
did not raise its fees for the 2002~2003 fiscal year in order
to offset the credit owed to the District. As a result, the
District will receive credit at least equal to or greater than
the amount of the discount for the prior two fiscal years.
REPRESENTATION AGREEMENT
FOR PROFESSIONAL LEGAL
SERVICES
(continued)
The Legal Contract Ad Hoc Committee has met with
Attorney Kvistad and recommended amending the agree-
ment to: (1) Maintain Hatch & Parent's present (2001/2002)
fee rate through 2002/2003 in order to provide the District
with the requisite credit; and (2) Deleting the provision that
provides the District with a ten percent discount fees that
exceed $300,000 during each fiscal year.
Moved Schafer ! Second Becker/Passed Unanimously
to approve amended agreement (as described above) with
Hatch & Parent.
Moved Schafer I Second Becker/Passed Unanimously
to approve payment in the amount of $1,156,441.37.
Water and Wastewater Operations Committee:. The
committee met January 14. Minutes of the meeting are
available upon request.
President Wallace reported he was selected to serve
as Chairman of the County Water Agency board.
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
Director Mosbacher reported on three items:
BOARD MEMBER REPORTS
1 ) She attended the Alpine County Board of Supervisors
meeting and reported there was a new appointee to the
Contract Commission. She also reported on the roadless
initiative.
2) At a recent Meyers Roundtable meeting, she learned
that the Old Meyers Grade conference center project
that was proposed will not go forward. The property is
now for sale.
3) In finalizing the route selection for the B-line Phase 3
project, she was advised that since her property could
potentially be impacted, it would be a conflict of interest
for her to be involved in decision making. She will not
participate in discussions and decisions related to this
project.
PAGE - 5
REGULAR BOARD MEETING MINUTES - JANUARY 16 2003
Director Wallace reported Congressman Doolittle has
indicated he will help with TMDL (Total Daily Maximum
Load) issues, and with forest thinning.
Assistant Manaqer I En.qineer:. Richard Solbrig reported
the process to select a route alternative for the B-line
Phase 3 Export Pipeline Replacement Project is still
underway.
5:10 P.M.
BOARD MEMBER REPORTS
(continued)
STAFF REpOR!
ADJOURNED TO CLOSED
SESSION
7:10 P.M.
No reportable Board acti,on,:.
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEM DisCussED DURING, CLOSED SESSION
Pursuant to Government Code
Section 54956.(a)lConference with
Legal Counsel - Existing Litigation:
STPUD vs. John Breese Mumford,
et al., El Dorado County Superior
Court Case. No. SC20020030
No reportable Board action.
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV S.02-0238
MLS JFM United States District
Court for the Eastem District of
California, Sacramento, CA
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)lConfemnce with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Ea~_tem District of Ca.
PAGE - 6
REGULAR BOARD MEETING MINUTES -JANUARY 16 2003
No reportable Board action. Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park
Association, et al., County of El
Dorado, Superior Court Case
No. SC20010165
No reportable Board action.
Pursuant to Government Code
Section 54956.6(a)/Conference with
Labor Negofiatom: Agency
Negotiators - Board of Directors;
Employee Organization -
Represented and Unrepresented
Employees
No reportable Board action...
Pursuant to Government Code
Section 54957.6(a)/Conference with
Labor Negotiators: Agency
Negotiators - General Manager,
Board of Directors; Unrepresented
Employee Position - District
General Counsel
No reportable Board action..
Pursuant to Government Code
Section 54957/Public Employee
Performance Evaluation: General
Manager
7:10 P.M.
ADJOURNMENT
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