2002 12-19SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robert G. Baer, General ~er Richard
Duane Wallace, President BOARD MEMBER James R. Jones, Vice President
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
DECEMBER 19, 2002
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, December
19, 2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Wallace, Directors Becker, Jones, Schafer.
Director Mosbacher was absent.
STAFF:
Baer, Sharp, McFarlane, Thiel, Cocking, Brown,
Attorney Kvistad
GUESTS: Andy Hauge/Parsons
President Wallace read aloud a letter of commendation
to Debbie Henderson and the Finance Department for
their preparation and early implementation of financial
statements in accordance with GASB Statement No. 34.
Henderson was presented with a framed certificate of
recognition.
Moved Jones / Second Becker/ Mosbacher Absent /
Passed to approve the Consent Calendar as submitted:
PRESENTATION: Certificate of
Recognition
~ONSENT CALENDAR,
PAGE - 2
REGULAR BOARD MEETING MINUTES - DECEMBER 19 2002
Luther Pass Tank Rehabilitation - (1) Approved
Closeout Agreement and Release of Claims for
Larry Bashor Sandblasting; and (2) Authorized
staff to file a Notice of Completion with El
Dorado County Clerk;
CONSENT CALENDAR
Gardner Mountain Tank Replacement - Approved
Change Order No. 2 for Spiess Construction Co.,
Inc., in the amount of $3,200;
Annual Statement of Investment Policy - Adopted
Resolution No. 2749-02 establishing policy for
management and investment of District funds;
Tahoe Regional Planning Agency Mitigation Payment -
Authorized payment to TRPA in the amount of
$87,648.35 for 5% mitigation fee on new sewer
connections;
2003 Vehicle Purchases - Authorized purchase of
two vehicles from the State of California's
competitively bid contract in the amount of
$38,025.15.
ITEMS FOR BOARD ACTION
During the past year the District's grant work has been
performed by Lynn Nolan. Nolan is willing to continue
to provide grant services to the District. During the last
year new grants amounted to $764,000. Additionally,
Nolan is administering both the existing EPA grant and
the new grants. The new contract is for a six-month term
at the rate of $34 per hour. The contract allows 260 work
hours quarterly, unless more are authorized in writing.
GRANT COORDINATION SERVICES
Due to the unique opportunity of having an outstanding
local provider of grant services, staff has elected not to
seek proposals for this work. This is in keeping with the
District's purchasing policy, in that bidding requirements
may be dispensed with when contracting for services, if
decided by a majority vote of the Board.
Moved Wallace / Second Schafer / Mosbacher Absent /
Passed to authorize execution of contract with Lynn
Nolan, in the approximate amount of $17,500.
REGULAR BOARD MEETING MINUTES - DECEMBER 19~ 2002 PAGE - 3
Andy Hauge, Parsons, reported on the efforts made to
date to reach a decision on the B-line Phase 3 export
pipeline replacement project route selection. There is
a great deal of difference between the agencies upon
which alternative to select. Hauge reviewed the alterna-
tives and comments made regarding each. The existing
pipe has been in the ground for 49 years and deterioration
of the interior of the pipe is evident. It is imperative that
an alternative be selected and that work commences as
soon as possible to protect the environment.
No Board action;. (This was an informational item only.)
Moved Schafer / Second Becket / Mosbacher Absent /
Passed to elect Director James Jones to the office of
Board President for 2003 calendar year.
Moved Jones / Second Becker / Mosbacher Absent /
Passed to elect Director Eric Schafer to the office of
Board Vice President for 2003 calendar year.
Moved Schafer I Second Becker / Mosbacher Absent /
Passed to approve payment in the amount of
$5,741,632.97.
Water and Wastewater Operations Committee: The
committee met December 17. Minutes of the meeting
are available upon request.
Le,qal Contract Ad Hoc Committee: A proposal to modify
Hatch and Parent's contract will be presented to the
Board at a future Board meeting.
President Wallace reported the former general manager's
contract will be extended three months to allow addi-
tional time to train the new general manager.
The agency Board recently approved loaning El Dorado
County $850,000 to buy property (red-legged frog habitat)
with no collateral or document to back the loan; no interest
was charged and no pay back date was set. Wallace voted
in opposition.
Director Schafer stated he appreciated the legislative
update from CASA about the state's plan to take property
taxes away from special districts.
B-LINE PHASE 3: EXPORT PIPE-
LINE REPLACEMENT PROJECT
ELECTION OF BOARD OFFICERS:
BOARD PRESIDENT
ELECTION OF BOARD OFFICERS:
BOARD VICE PRESIDENT
PAYMENT OF CLAIMS.,
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORT
EL DORADO COUNTYWATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
BOARD MEMBER REPORTS
PAGE - 4
REGULAR BOARD MEETING MINUTES - DECEMBER 19 2002
President Wallace. reported on the December 18 TRPA
meeting where the building allocations issue was
discussed at great length.
General Manaaer: Robert Baer reported on two items:
BOARD MEMBER REPORTS.
(continued)
GENERAL MANAGER REPORT
1) The District survived the recent snow storms. Staff
worked very hard to ensure there were no water outages
or sewer backups. Baer commended the Board for
approving past equipment purchases which enabled the
District to be successful dudng storms of that magnitude.
Sierra Pacific Power Company publicly thanked the District
for switching to emergency generators so there would be
more power for the community to utilize.
2) North Tahoe PUD had a large sewer spill. They re-
quested the District and Tahoe City PUD conduct a peer
review of their performance and response.
District Information Officer:. Dennis Cocking reported on
two items:
STAFF REPORT
1) Senator Tim Leslie will introduce legislation designed
to give the District relief from the property tax shift due to
the District's mandate to comply with the Porter Cologne
Act.
2) The District's Washington D.C. representatives, ENS
Resources and Impact Strategies, will attend the February
20, 2003, Board meeting. Their contracts will also be
reviewed at that time.
Accounting Manaaer; Debbie Henderson stated a sugges-
tion was received to start the budget public input meeting
at 6:00 p.m., instead of 7:00 p.m. It was the consensus
of the Board to hold the meeting at 6:00 p.m.
3:15 - 3:30 P.M.
3:30 P.M.
MEETING BREAK_
ADJOURNED TO CLOSED
SESSION
5:10 P.M.
RECONVENED TO REGULAR
SESSION
PAGE - 5
REGULAR BOARD MEETING MINUTES - DECEMBER 19 2002
ACTION I REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. John Breese Mumford,
et al., El Dorado County Superior
Court Case No. SC20020030
No reportable Board action.
Pursuant to Government Code
Section 54956(a)/Confersnce with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., ClV S-02-0238
MLS JFM United States District
Court for the Eastern District of
California, Sacramento, CA
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of California
No reportable Board action.
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park Association,
et al., County of El Dorado,
Superior Court Case No. SC20010165
No reportable Board action.
Pursuant to Government Code
Section 54956.6(a)/Conference with
Labor Negotiators: Agency
Negotiators - Board of Directors;
Employee Organization -
Represented and Unrepresented
Emolovees
REGULAR BOARD MEETING MINUTES - DECEMBER 19~ 2002 PAGE - 6
No reportable Board action.
5:10 P.M.
Pursuant to Government Code
Section 54957.6(a)/Conference with
Labor Negotiators: Agency
Negotiators - General Manager,
Board of Directors; Unrepresented
Employee Position - District General
Counsel
ADJOURNMENT
Duane Wallace, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp~.~erk of the I~)ard
South Tahoe Public Utility District