2002 12-05SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Duane Wallace, President
BOARD MEMBER
James R. Jones, Vice President
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
DECEMBER 5, 2002
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, December
5, 2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Wallace, Directors Becker, Jones, Schafer,
Mosbacher
ROLL CALL
STAFF:
Baer, Sharp, McFarlane, Cocking, Hoggatt, Brown, Thiel,
Attorney Kvistad. Richard Solbrig arrived at 4:10 p.m.
GUESTS: Larry Mace / Partner, Grant Thornton, LLP
Consent Items a. and d. were brought forward for
discussion prior to Board action.
CORRECTIONS TO THE CONSENT
CALENDAR
Moved Mosbacher i Second Wallace / passed
Unanimously to approve the Consent Calendar as
amended:
CONSENT CALENDAR
Consent Item a. will be considered in conjunction with
Action Item a. regarding Sludge Handling and Odor
Control Facilities;
REGULAR BOARD MEETING MINUTES - DECEMBER 5, 2002 PAGE - 2
Alpine County Annual Impact / Mitigation / Compen-
sation Fee - Authorized payment of District's annual
mitigation fee to Alpine County in the amount of
$109,500;
c. Surplus Vehicle - Authorized Nationwide Auction
Systems to sell District surplus vehicles;
d. See Consent Items Brought Forward for Discussion/
Action.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION /ACTION
Director Mosbacher noted that John Brissenden reported
at the November 7 Board meeting that seven years ago,
Alpine County and the District approved his request for a
10,000 gallon allowance to the District's sewer system
when, in fact, the request was not approved. She
requested that sentence be deleted from the minutes.
Moved Mosbacher / Second Wallace / Passed
Unanimously to adopt minutes with the change as
noted above.
REGULAR BOARD MEETING
MINUTES: NOVEMBER 7, 2002
(Consent Item d.)
Larry Mace reported on the completed audit of the
2001/02 financial statements. He noted there were
no instances of non-compliance or internal control
weaknesses. Mace reviewed the differences in the
requirements between last year's and this year's
audits (no single audit requirement and GASB 34).
A pension audit was also completed this year--
all standards were met and no problems were
found.
PRESENTATION: 2001/02 Financial
Statement Audit by Larry Mace,
Partner, Grant Thornton, LLP
ITEMS FOR BOARD ACTION
Consent Item a. was combined with Action Item a. for
the purpose of discussion.
Jim Hoggatt reported staff and Carollo Engineers under-
estimated the time and effort required for reviewing both
shop drawings, and Requests for Information (RFI) for the
sludge handling project. As of the October billing, Carollo
has expended nearly all of their current contract. Staff
SLUDGE HANDLNG AND ODOR
CONTROL FACILITIES
(Action Item a.)
2002 CONSTRUCTION SEASON
MATERIALS TESTING AND
INSPECTION
(Consent Item a.)
REGULAR BOARD MEETING MINUTES - DECEMBER St 2002 PAGE - 3
agrees with Carollo's estimate that the District has approxi-
mately 75 more shop drawings and at least 50 more RFIs
to respond to before the project is completed.
Hoggatt also requested an additional extension for
AMEC Earth and Environmental to provide testing and
inspection services through December 20, 2002. Staff is
requesting this extension due to the unusually warm
weather and construction of the sludge handling project.
Director Schafer received correspondence expressing
concerns related to these two agenda items. Hoggatt
provided detailed explanations addressing each concern.
The Operations Committee reviewed these items and
also expressed their dissatisfaction with the contractor's
delays.
Moved Jones / Second Mosbacher/Passed Unanimously
to approve Consent Item a. to increase to Task Order
No. 40 for AMEC Earth and Environmental, Inc., to provide
inspection and materials testing, in the amount of $20,000.
Moved Jones / Second Schafer / Passed Unanimously to
approve Action Item a. to increase to Carollo Engineers
Task Order No. 56 for review of shop drawings and
preparation of Requests for Information, in the amount of
$122,500.
A Board Workshop was held December 3 to review
recommendations for the administrative building remodel
and addition. It was the consensus of the Board to point
out that approval of this item should not be construed to
include approval of the project's next steps.
Moved Mosbacher / Second Jones / Passed Unanimously
to authorize staff to request proposals for architectural
services.
This item was carried over from the November 21 Regular
Board meeting. The Board members present at that
meeting did not make a decision regarding the length
of time to retain tape recordings of Board meetings. A
revised policy was distributed that included a suggestion
to add a sentence stating: "Upon request by a Board
SLUDGE HANDLNG AND ODOR
CONTROL FACILITIES
(Action Item a. continued)
2002 CONSTRUCTION SEASON
MATERIALS TESTING AND
INSPECTION
(Consent Item a. continued)
ADMINISTRATION BUILDING
NEW BOARD POLICY SECTION
3070: AUDIO AND/OR VIDEO
TAPE RECORDINGS OF BOARD
MEETINGS
REGULAR BOARD MEETING MINUTES - DECEMBER $~ 2002 PAGE - 4
Member or District staff, specific recordings may be held
for a longer period of time upon approval by a majority of
the Board."
Moved Schafer / Second Jones / Mosbacher Voted No /
Passed to approve amendment to add Policy 3070 per-
taining to audio and/or tape recordings of Board meetings
as written (which included retaining the Board meeting
tapes for 30 days).
Director Mosbacher voted no because she felt the tape
recordings should be retained for a longer period of time.
This item was removed from the November 21 Regular
Board meeting Agenda and placed on this Agenda for
consideration.
NEW BOARD POLICY SECTION
3070: AUDIO AND/OR VIDEO
TAPE RECORDINGS OF BOARD
MEETINGS
(continued)
BOARD POLICY SECTION 3060:
MINUTES OF BOARD MEETING
A policy pertaining to the retention and duplication of tape
recordings of regular, special, and adjourned Board
meetings was proposed as an addition to the Board Policy
Manual (Policy 3070 above). Language from Policy 3060
was incorporated into the new policy.
Moved Wallace / Second Jones / Mosbacher Voted No /
Passed to approve amendment to delete reference to
Board meeting audio and/or video tape recordings.
Moved Wallace / Second Becket / Passed Unanimously
to approve payment in the amount of $1,369,078.02.
Water and Wastewater Operations Committee: The
committee met December 2. Minutes of the meeting are
available upon request.
Legislative Ad Hoc Committee: President Wallace
reported the US Forest Service is having trouble
interpreting the language in the Lake Tahoe Restoration
Act with regards local "matches" related to the funding.
President Wallace reported the TRPA Stakeholders
Advisory Group will meet December 6 to discuss the
proposed allocations plan. He reviewed problems
associated with the plan.
Robert Baer reported the CalPERS Committee has met.
He will discuss this further in closed session under labor
negotiations.
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORT
BOARD MEMBER REPORTS
GENERAL MANAGI~R REPORT
REGULAR BOARD MEETING MINUTES - DECEMBER 5, 2002 PAGE - 5
Jim Hoggatt gave a lengthy report on the B-line Phase 3
project meeting held earlier in the day with District staff,
Caltrans, US Forest Service, TRPA, EPA, and Lahontan.
A decision still has not been made regarding which route
alternative will be selected for the B-line. Board members
discussed various solutions to help resolve this situation
in a timely manner.
3:55 - 4:10 P.M.
STAFF REPORT
MEETING BREAK
4:10 p.m. - Richard Solbdg arrived at this point in the
meeting and continued the discussion above.
4:25 P.M.
6:01 P.M.
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
No reportable Board action.
No reportable Board action.
Pursuant to Government Code
Section 54956.(a)lConference with
Legal Counsel - Existing Litigation:
STPUD vs. John Breese Mumford,
et al., El Dorado County Superior
Court Case No. SC20020030
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does 1 - 10
Inclusive; Alpine County Superior
Court Case No. C18644
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does I - 10
Inclusive; Alpine County Superior
Court Case No. C18733
REGULAR BOARD MEETING MINUTES - DECEMBER 5, 2002 PAGE - 6
No reportable Board action.
No reportable Board action.
No reportable Board action.
No reportable Board action.
No reportable Board action.
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., ClV S-02-0238
MLS JFM United States District
Court for the Eastern District of
California, Sacramento, CA
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of California
Pursuant to Government Code
Section 54957.6(a)/Conference with
Labor Negotiators: Agency
Negotiators - General Manager,
Board of Directors; Unrepresented
Employee Position - District General
Counsel
Pursuant to Government Code
Section 54956.6(a)/Conference with
Labor Negotiators: Agency
Negotiators - Board of Directors;
Employee Organization -
Represented and Unrepresented
Employees
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park Association,
et al., County of El Dorado,
Superior Court Case No. SC20010165
REGULAR BOARD MEETING MINUTES - DECEMBER 57 2002 PAGE - 7
6:01 P.M.
ADJOURNMENT
D~/e Wallace, Bo~f"d yresident
/gath Tahoe Publ~Utility District
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i~a'thy Sh~r~;;lerk of the B(~ard
South Tahoe Public Utility District
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