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2002 09-19SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Duane Wallace, President BOARD MEMBER James R. Jones, Vice President REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTEMBER 19, 2002 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, September 19, 2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: Vice President Jones, Directors Becket, Schafer. Directors Wallace and Mosbacher were absent. ROLL CALL STAFF: Solbrig, Sharp, McFarlane, Cocking, Schroeder, Henderson, Zaninovich, Swain, Brown, Attorney Kvistad Moved $chafer / Second Becker / Wallace and Mosbacher Absent / Passed to approve the Consent Calendar as submitted: CONSENT CALENDAR Glenwood Well Reconstruction Project - Approved Task Order No. 4 to Haen Engineering to perform additional design work and construction consultation services in the amount of $1,200; b. Surplus Vehicles - Authorized Nationwide Auction Systems to sell District surplus vehicles; REGULAR BOARD MEETING MINUTES - SEPTEMBER 19, 2002 PAGE - 2 do Approved Regular Board Meeting Minutes: August 15, 2002; Approved Regular Board Meeting Minutes: September 5, 2002. CONSENT CALENDAR (continued) ITEMS FOR BOARD ACTION Ken Schroeder reported the Underground Repair Water Department is in need of another vacuum truck. Currently, the water and sewer departments each have one vacuum truck. The water vacuum truck is used daily. The District has two water repair crews, and on many occasions, both are in need of the vacuum truck at the same time. For over ten years, Lahontan has required the District to vacuum up the water from leak repairs and will not allow any water to be pumped onto the street way and drainage way. When the water vacuum truck is unavail- able, which has become a weekly occurrence, the normal procedure is to use the sewer vacuum truck. The Department of Health Services has instructed that it is "absolutely not advisable" to use the sewer vacuum truck on the water system. Although crews use extreme care when using the sewer vacuum truck on water spills, the potential for a cross contamination of the water system exists. As of September, the District has dis- continued the use of the sewer vacuum truck in the repair and maintenance of the water system, which limits the District's ability to keep up with the workload of the water department. Due to the high cost for this unbudgeted item, the Board agreed to authorize advertising for bids for a new truck, but directed Schroeder to research options other than an outright purchase in the meantime. Moved Becker / Second Schafer / Wallace and Mosbacher Absent / Passed to authorize staff advertise for bids (only). Moved Becker I Second Schafer / Wallace and Mosbacher Absent / Passed to approve payment in the amount of $902,996.95. PURCHASE OF ADDITIONAL WATER VACUUM TRUCK PAYMENT OF CLAIMS REGULAR BOARD ME_;TING MINUTES -SEPTEMBER 19~ 2002 PAGE -3 Water and Wastewater Operations Committee: The committee met September 16. Minutes of the meeting are available upon request. BOARD MEMBER STANDING COMMITTEE REPORTS Assistant Manager / Engineer: Richard Solbrig reported on the September 13 B-line Route selection meeting that was attended by District, CalTrans, TRPA, USFS, and Lahontan representatives. The topic of the meeting was to determine what the District needs to do to finish the draft EIR, with focus on risk analysis, which needs to be incorporated into the environmental document. The group did not reach consensus regarding the scope of the risk analysis. Solbrig explained there is only a two month window in which to complete an EIR/risk analysis; if not completed in that time frame, the project will be delayed another year (until 2005 construction season). ASSISTANT MANAGER REPORT Staff has been working with the various agencies for several months now, to no avail. The Board's Executive Committee was assigned to work with staff to determine which course of action should be taken in order to resolve this issue. Solbrig reviewed the route alternatives and costs for each. The Technical Advisory Committee's (TAC) guaranteed no-leaks life-span of the existing pipeline expired in 1999. Any further delays in replacing the pipeline could result in a significant spill. The TAC may be reconvened to review and report on a risk assessment of the pipeline, and on the route altematives. Director Schafer stated a refueling facility for alternative fuel vehicles may be installed at the airport. The Finance Committee will discuss the feasibility of alternative fuel vehicles for the District. BOARD MEMBER REPORT District Information Officer: Dennis Cocking reported on four items: STAFF REPORT 1) District staff has been researching CalPERS. Repre- sentatives from CalPERS will be present at a meeting on September 26 to answer questions. 2) The District won TRPA's The Best In Basin award for its horizontal drilling project. 3) The District hosted an open house at its Arrowhead Well treatment facility on September 18. REGULAR BOARD MEETING MINUTES -SEPTEMBER t9~ 2002 4) An ACWA meeting will be held at on September 20, and will include a tour of Arrowhead Well treatment facility. 2:50 - 3:00 P.M. 3:00 P.M. 4:00 P.M. PAGE - 4 STAFF REPORT (continued) MEETING BREAK ADJOURNED TO CLOSED SESSION RECONVENED TO REGULAR SESSION ACTION I REPORT ON ITEM DISCUSSED DURING No reportable Board action. No reportable Board action. No reportable Board action. CLOSED SESSION Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: STPUD rs. John Breese Mumford, et al, El Dorado County Superior Court Case No. SC20020030 Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F, Heise Land & Livestock Com- pany vs. STPUD and Does 1 - 10 Inclusive; Alpine County Superior Court Case No. C18644 Pursuant to Government Code Section 54956(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., ClV. S-02-0238 MLS JFM United States District Court for the Eastern District of California, Sacramento, CA REGULa.R BOARD .'~-~F_TING MINUTES- SEPTEM~ER 19, 2002 No reportable Board action.. No reportable Board action. 4:00 P.M. PAGE Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Associa- tion, et al, County of El Dorado, Superior Court Case No. SC20010165 ADJOURNMENT Duane Wallace, Board President South Tahoe Public Utility District l~at~y Sha~, Clerk of the~'Board South Tahoe Public Utility District o o ~[ ~i![i' '...5 :::: :~: ::!:i:!?