2002 09-05sou . ..us, c
"Bastc Serwces for a Complex World"
Duane Wallace, President
BOARD MEMBER
James R. Jones, Vice President
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
SEPTEMBER 5, 2002
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, September
5, 2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Wallace, Directors Jones, Becker, Schafer,
Mosbacher
STAFF:
Baer, Solbrig, Sharp, McFarlane, Cocking, Coyner,
Zaninovich, Frye, R. Johnson, Schroeder, Hoggatt,
Attorney Kvistad
~ Deanne Hooper, Jay Kneip
Moved Mosbacher / Second Becker / Passed Unanimously
to approve the Consent Calendar as submitted:
CONSENT CALENDAR
ao
Glenwood Well Reconstruction Project - Approved
Task Order No. 2 to DTN Engineers, Inc., to
perform electrical and instrumentation construction
services in the amount of $5,000;
bo
Conflict of Interest Code: Amendment to Designated
Position List - Approved addition of Laboratory Director
to Appendix A
REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 2002 PAGE - 2
ITEMS FOR BOARD ACTION
The Administrative Code prohibits two properties from
connecting to one sewer lateral. Two properties, located
in the Tahoe Mountain/Fallen Leaf Lake area on Dundee
Circle, are located in an area where the District could not
extend the sewer main to service the properties. The
properties are currently utilizing holding tanks. TRPA
requires that in order to improve the existing structures
or build additional structures on these properties, the
owners must connect to a public sewer system.
SEWER SERVICE FOR DEANNE
HOOPER AND STEVE CASTLE
Jay Kniep, on behalf of property owners Deanne Hooper
and Steve Castle, stated they will install and maintain the
lift station and lateral necessary to connect to the sewer
system. Due to the unusual configuration of the properties,
staff believes this is an uncommon situation and the waiver
of the Administrative Code would not create an unworkable
precedence since there are few, if any, properties in a
similar situation. In addition, the environment of the Tahoe
Basin would be better protected by these properties being
connected to the District's sewer system. An agreement will
be executed with the District (subject to review and approval
by District staff and legal counsel) agreeing to be jointly
responsible for sewer service to their properties pursuant
to regulations provided for in the Administrative Code.
The Operations Committee has reviewed this item and
recommended approval.
Moved Jones / Second Schafer / Passed Unanimously
to waive Administrative Code Section 4.3.2 to allow for
connection of two properties owned by DeAnne Hooper
and Steve Castle, respectively, to one sewer lateral
subject to Hooper and Castle executing an agreement
with the District.
The effluent control system modification is a California
Energy Commission 100% grant-funded project to
automate and coordinate effluent pumping at Luther
Pass Pump Station and the treatment plant. The project
includes the purchase and installation of three new
programmable logic controllers; one at the Luther Pass
Pump Station and two at the treatment plant, as well as
modifications to the existing SCADA radio control system.
The project must be operational by December 31, 2002,
to meet the grant conditions.
EFFLUENT CONTROL SYSTEM
MODIFICATIONS
PAGE - $
REGULAR BOARD MEETING MINUTES - SEPTEMBER 6 2002
Ross Johnson reported two bids were received for this
project at the August 29 bid opening.
Moved Jones / Second Becker I Passed Unanimously
to award bid to the lowest responsive, responsible bidder,
Sierra Valley Electric, Inc., in the amount of $54,322.
Nick Zaninovich reported three bids were received for
this project at the September 4 bid opening.
EFFLUENT CONTROL SYSTEM
MODIFICATIONS
(continued)
GLENWOOD WELL
RECONSTRUCTION PROJECT
Moved Jones I Second Mosbacher I passed Unanimously
to award bid to the lowest responsive, responsible bidder,
Thomas Haen Company, in the amount of $464,730.
Presented by Ken Schroeder and Bill Frye.
PLANT SECURI'I~_
Staff has researched ways to increase security at District
facilities and considers updating the lock and key system
to be a priority. Various systems have been looked into
and the patented'Videx CyberLock system was found to
be an excellent and affordable answer to limiting access
to all District sites. The system allows for programing of
keys given to District employees or contractors, and limits
the locks that can be opened and when they can be opened.
. The keys can be programed to expire on a given date and
cannot be duplicated. The system includes similar
capability for padlocks, and there is no other comparable
or similar system manufactured.
Moved Mosbacher I Second Schafer I Passed. Unanimously
{o: (1) Authorize an exception to the bidding procedures
as provided in the Purchasing Policy for sole source
purchase of standardized locking security system; and
(2) Approved purchase of the Videx CyberLock System
from Tustin Lock & Safe Company in the estimated amount
of $65,000.
Jim Hoggatt reported three bids were received for this
project at the September 4 bid opening. Hoggatt also
reviewed two minor discrepancies related to the Iow bid -
the contractor took the Specifications Book apart; and
inadvertently failed to have the Noncollusion Affidavit
notarized. These discrepancies will not give the Iow bidder
any competitive advantage over the other bidders.
LUTHER PASS PUMP STATION:
TANK REHAB
REGULAR BOARD MEETING MINUTES - SEPTEMBER 5~ 2002
PAGE - 4
Moved Jones / Second Becker / Passed Unanimously
waive the minor discrepancy described above, and to
award bid, upon receipt of the signed noncollusion
affidavit, to the lowest responsive, responsible bidder,
Larry Bashor Sandblasting, in the amount of $121,680.
Moved Schafer / Second Wallace / Passed Unanimously
to approve payment in the amount of $810,859.24.
Water and Wastewater Operations Committee: The
committee met September 3. Minutes of the meeting
are available upon request.
The legal counsel for the agency has resigned
and will be leaving soon.
Director Mosbacher reported on three items:
1) Neighbors on Grass Lake Road purchased an ad
thanking fire fighters for their efforts. The District will
also purchase an ad thanking them for protecting
District facilities.
2) The Alpine County Contracts Commission will not
meet again until October. The Board of Supervisors will
delay their decision in regards to Sorenson's request to
discharge untreated sewage into the District's export line.
If allowed, this could set a precedent. The District should
deliver only clean effluent to Alpine County.
3) Alpine County and El Dorado Irrigation District are
close to reaching an agreement re: water from the
Sierra Lakes (Project 184). The League to Save
Sierra Lakes plan to file a lawsuit if it is adopted.
General Manager: Robert Baer reported on three items:
1 ) ACWA is hosting a conference in South Lake Tahoe
re: MTBE and Your Water Supply on September 20.
2) Hatch & Parent requested District staff participate
in a speaking engagement on November 15.
3) Staff is very frustrated that the District, USFS, TRPA,
Caltrans, and Lahontan still have not decided which
route alternate will be selected. Concerns about the
project delay that were voiced by Board members and
staff have been forwarded to the agencies, along with a
request for expediency in the decision-making process.
A meeting has been scheduled with the agencies on
September 13 where a decision is expected to be made.
LUTHER PASS PUMP STATION:
TANK REHAB
(continued)
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
BOARD MEMBER REPORTS
GENERAL MANAGER REPORT
REGULAR BOARD MEETING MINUTES - SEPl~-MBER 5, 2002 PAGE
District Information Officer: Dennis Cocking reported he
will do a guest editorial in the newspaper about how the
money from MTBE settlements will be used.
3:48 P.M.
5:05 P.M.
STAFF REPORT
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEM DISCUSSED DURING
No reportable Board action.
No reportable Board action.
No reportable Board action.
No reportable Board action.
CLOSED SESSION
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does 1 10
Inclusive; Alpine County Superior
Court Case No. C18644
Pursuant to Government Code
Section 54956. (a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does 1 10
Inclusive; Alpine County Superior
Court Case No. C18733
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV. S-02-0238
MLS JFM United States District
Court for the Eastern District of
Califomia, Sacramento, CA
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation: STPUD vs. ARCO, et. al.,
San Francisco County Superior
Court Case No. 999128
PAGE - 6
REGULAR BOARD MEETING MINU1-ES - SEPTEMBER 5 2002
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the _~stern District of California.
No reportable Board action.
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD rs. John Breese Mumford,
et al, El Dorado County Superior
Court Case No. SC200220030
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD rs. Lakeside Park Associa-
tion, et al, County of El Dorado,
Superior Court Case No. SC20010165
5:05 P,M.
ADJOURNMENT,
ATTEST: ~,~ J ~-~-'~ ~?
Kathy Shat ,~lerk of the Board
South Tahoe Public Utility District
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