2002 07-18SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robert G. Baer General
Duane Wallace, President
BOARD MEMBER
James R. Jones, Vice President
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JULY 18, 2002
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, July 18,
2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Wallace, Directors Becker, Jones, Schafer,
Mosbacher.
ROLL CALL
~TAFF:
Baer, Solbrig, Sharp, McFarlane, Bird, Coyner, Cocking,
Frye, Donovan, Schroeder, Thiel, Hoggatt, Attorney Kvistad
GUESTS: Lyn Barnett/Tahoe Regional Planning Agency
Moved Mosb~lcher ! Second ~chafer I Passed..Unanimously CONSENT CALENDAR
to approve the Consent Calendar as submitted:
2002 - 2003 Polymer Contract - Authorized contract
extension with Polydyne, Inc., in an estimated amount
of $44,723.25;
Wiring Upgrades for Lower Shop Buildings - Authorized
acceptance of proposal from Ultra Link Cabling
Systems for materials and labor for network and tele-
phone wiring in the amount of $13,245;
REGULAR BOARD MEETING MINUTES -JULY 18~ 2002 PAGE -2
Computer Purchase for Land Application Manager -
Authorized purchase of a budgeted laptop computer in
an amount not to exceed $3,000 (including tax);
CONSENT CALENDAR
(continued)
Van Sickle and Transit Way Improvement Project -
Approved Change Order No. I to the City of South
Lake Tahoe in the amount of $5,189.95;
Glenwood Site Well Destruction / Replacement Well
Construction - Approved Change Order No. 1 to Zim
Industries in the amount of $7,620;
Unpaid Assessment - Adopted Resolution No. 2746-02,
authorizing delinquent accounts to be added to the
2002-03 County Tax Assessor's Roll.
ITEMS FOR BOARD ACTION
The Tahoe Regional Planning Agency (TRPA) Board
approved the special findings necessary to permit the
project at its June 26 meeting. A permit will be issued
when certain special conditions are addressed and
mitigation fees are paid. District staff is currently ad-
dressing the special conditions and will finalize the
permit when the appropriate fees have been determined
and payment is approved. These fees are as follows:
SLUDGE HANDLING AND ODOR
CONTROL FACILITIES
Water Quality Mitigation Fees: These fees are assessed
at the rate of $1.54 per square foot of new coverage. The
District's new building, tank, and paved access areas will
add about 66,500 square feet of new coverage resulting in
a fee of about $103,000. It is likely that a fee will also be
assessed for the District's existing maintenance yard, which
has about 110,000 square feet of coverage and has not been
permitted in the past. The fee could be as much as $169,400.
Excess Coverage Mitigation Fees: The existing, lower access
road at the plant passes through an SEZ area resulting in
coverage greater than the 1% allowable. Staff is checking
old permits to see if this has been previously permitted
and mitigated. If it has not been mitigated, the fee could
be as high as $13,555.
Board members and Lyn Barnett, TRPA, discussed the
following:
REGULAR BOARD MEETING MINUTES - JULY 18~ 2002 PAGE - 3
1 ) The proposed project should be considered mitigation
since particles to the air will be significantly reduced and
will help the environment.
2) Land coverage in SEZs and credits.
3) Coverage in the maintenance yard may have existed
prior to TPRA regulations being developed.
4) The $7.7 million project may be added to the EIP list
for credit for the match for local funds.
5) Payment of fees and finalization of the permit.
SLUDGE HANDLING AND ODOR
CONTROL FACILITIES
(continued)
At the Board's request, Lyn Barnett will evaluate if the
project can be considered as mitigation, and if the
maintenance yard coverage existed prior to 1971 or if it
was created after 1971 with a permit. The final fees may
be adjusted depending on the outcome of the research.
Moved Wallace / Second Becker / Passed Unanimously
to complete the permit and approve payment to the TRPA
for mitigation fees in an amount not to exceed $286,852.
The Board directed staff to write a letter to TRPA request-
ing that mitigation fees offset one another if the project
demonstrates improvement in one area.
Presented by Lisa Coyner.
UTILITY BILLING SOFTWARE
Moved Schafer / Second Jones / Passed Unanimously
to authorize entering into License Agreement with Spring-
brook Software, Inc., for software purchase, installation,
conversion, and training service for a new utility billing
system in an amount not to exceed $157,000.
Staff and the Operations Committee met July 15 in order
to resolve infiltration and inflow problems within the Tahoe
Meadows subdivision. Their recommendations were
presented to the Board. The repairs need to be performed
immediately due to the following reasons: (1) Tahoe
Meadows is located in a high groundwater area; (2) Lake
Tahoe has a very short building season; (3) Local
contractors are unable to complete this type of work due to
lack of knowledge of working in an environmentally sen-
sitive area; (4) Risk to public safety.
TAHOE MEADOWS SEWER
LATERALS
Moved Jones / Second Becker / Passed Unanimously to:
(1) Authorize exception to the bidding procedures as
outlined in the purchasing policy for special circumstances
REGULAR BOARD MEETING MINUTES -JULY t$~ 2002 PAGE -4
(as described above); (2) Authorize LMK Enterprises,
Inc. to slip line the Tahoe Meadows sewer laterals in
the public right-of-way in an estimated amount not to
exceed $50,000 (individual homeowners will be respon-
sible for up to $5,000 of repair / replacement work to their
sewer laterals in the public right-of-way, and will con-
tinue to be responsible for 100% of work from property
line to house); (3) Authorize work be performed in
accordance with Administrative Code 4.7.6 Emergency
Repairs by District.
Moved Mosbacher / Second Jones / Becker and Schafer
Absent / Passed to approve payment in the amount of
$1,555,536.43.
Water and Wastewater Operations Committee: The
committee met July 15. Minutes of the meeting are
available upon request.
Director Becker reported on the July 10 meeting. Topics
of discussion:
1) Mission Statement development;
2) The agency will loan money to protect rare plants,
which will be paid back over three years.
3) Recruitment for General Manager.
Robert Baer reported the Lahontan Regional Board will
hold a hearing on July 24 regarding TMDLs at Indian
Creek Reservoir.
District Information Officer: Dennis Cocking reported on
water and wastewater flows over the July 4th holiday.
Water conservation ads aired requesting the public to
refrain from water usage in order to assist the fire fighting
efforts for the Heavenly/gondola fire on July 3rd.
Cocking also reported on yearly water production figures.
3:35 - 3:50 P.M.
3:50 P.M.
5:40 P.M.
TAHOE MEADOWS SEWER
LATERALS
(continued)
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
GENERAL MANAGER REPORT
STAFF REPORT
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
REGULAR BOARD MEETING MINUTES -JULY 18, 2002 PAGE
ACTION I REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does I - 10
Inclusive; Alpine County Superior
Court Case No. C18644
No reportable Board action.
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does 1 - 10
Inclusive; Alpine County Superior
Court Case No. C18733
No reportable Board action.
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD rs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., ClV. S-02-0238
MLS JFM United States District
Court for the Eastern District of
California, Sacramento, CA
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of
California
REGULAR BOARD MEETING MINUTES -JULY 18~ 2002 PAGE -6
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation: STPUD vs. ARCO, et. al.,
San Francisco County Superior
Court Case No. 999128
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a) Conference with
Legal Counsel - Existing Litigation:
STPUD vs. John Breese Memford,
et. al. El Dorado County Superior
Court Case No. SC20020030
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park Associa-
tion, et al, County of El Dorado,
Superior Court Case No.
SC20010165
5:40 P.M.
ADJOURNMENT
Duane Wallace, Board President
South Tahoe Public Utility District
ATTEST: ~'~,--/-~...~~ ~, ~
Katl~y Shar ,l~lerk of the B~:~rd
South Tahoe Public Utility District
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