2003 12-04SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbd~l, General Map. e~er Paul Sciuto, Assistant Mana~ler
'james Ri J'(~n~'~i"preSident BOAR~ '~EMB~RS
Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
DECEMBER 4, 2003
MI,,N U,TE~
The Board of Directors of the South Tahoe Public Utility Distdct met in a regular session,
December 4, 2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake
Tahoe, California.
BOARD OF DIRECTORS:
Vice President Schafer, Directors Wallace, Comte,
Mosbacher. President Jones was excused for
Distdct business.
ROLL CALL
STAFF,;
Solbdg, Sharp, McFarlane, Sciuto, Hussmann, Bird,
Hoggatt, Zaninovich, Henderson, Schroder, Attorney
Kvistad.
GUESTS:
Larry Mace, Grant Thornton, LLP
M0ved,Comte I ~econd Wallace I Jones Excused, !
Passed to approve the Consent Calendar as submitted:
CONSENT CALENDAR
Ski Run Bike Trail Project - Authorized payment to
the City of South Lake Tahoe for adjustments to
manholes and water boxes in the amount of
$23,250;
REGULAR BOARD MEt= I lNG MINU'! cS -DECEMBER 4, 2003
PAGE- 2
Highway 50 Waterline Project: Phase 1 -
(1) Approved Change Order No. 3 to West Valley
Construction Company in the credited amount of
<$14,932.50>; (2) Approved Closeout Agreement
and Release of Claims; and (3) Authorized staff to
file a Notice of Completion with the El Dorado County
Clerk;
Reimbursement Agreement Between City of South
Lake Tahoe and District for Lake Tahoe Boulevard
Pavement Reconstruction and Left Turn Lane on
Al Tahoe Boulevard -Approved Change Order No. 1
To the City of South Lake Tahoe in the amount of
$6,161.81;
Lake Tahoe Boulevard and Cornelian Waterline
Replacement - (1) Approved Closeout Agreement
and Release of Claims; and (2) Authorized staff to
file a Notice of Completion with the El Dorado
County Clerk;
Grazing Permit Proposals - Award contract to the
highest responsive, responsible proposer, Whittle
Ranch, Inc., in the amount of $15,150;
B-Line: Phase 3 Export Pipeline Replacement
Project-Proposal for Grass Lake Creek Restoration
Planning and Monitoring Services: Approved
proposal from Swanson Hydrogeology and Geo-
morphology (SH&G) for developing a channel
restoration design as part of a culvert replacement
on the Grass Lake Creek crossing in the amount of
$23,110;
B-Line: Phase 3 Export Pipeline Replacement
Project - Approved payment to the Tahoe Regional
Planning Agency for additional environmental impact
statement fees in the amount of $4,988;
Approved Regular Board Meeting Minutes:
November 6, 2003
November 20, 2003
Larry Mace reported on the completed audit of the
2002103 financial statements. He noted there were
no audit adjustments. He complimented the Finance
Department for their integrity and for a job well done.
CONSENT CALENDAR
(continued)
PRESENTATION: 2002/03 Financial
Statement Audit by Larry Mace,
Partner, Grant Thornton, LLP
' REGULAR BOARD MEETING MINUTES - DECEMBER 4, 2003 ' PAGE - 3
Mr. Mace reported on changes in the accounting
profession specifically related to the governance of
the organizations they serve. He recommended the
Board's Finance Committee meet directly with the
auditors a few times a year to allow for more in-depth
oversite and open communications.
PRESENTATION
(continued)
ITEMs FOR BOARD ACTION
Staff met with the Finance Committee on November 21
to discuss renewal issues for the 2004 Plan Year and
approval of this item was recommended.
EMPLOYEE SELF-INSURED
BENEFIT PLAN RENEWAL FOR
20O4
Moved Wallace / Second Comte / Jones Excused I
Passed to: (1) Approve renewal of Aggregate and
Specific Stop Loss insurance with Canada Life
Insurance Company; (2) Approve 2004 Plan Year
funding at $1,200 per employee per month; (3) Approve
2004 COBRA rates at $50 and $100 respectively for
employee and family dental, and $715 and $1,200
respectively for employee and family medical.
Moved Comte / Second Wallace / Jones Excused /
Passed to approve payment in the amount of
$1,191,500.64.
PAYMENT OF CLAIMS
Water and Wastewater Operations Committee: The
committee met December 1. Minutes of the meeting are
available upon request.
BOARD MEMBERS STANDING
COMMITTEE REPORTS
Finance Committee: The committee met November 21.
Minutes of the meeting are available upon request.
Administrative Buildin,q Ad Hoc Commiittee: The
committee met December 1 with the architect and staff.
The design for the operations/lab building was reviewed.
BOARD MEMBER AD HOC
COMMITTEE REPORTS
General Manager: Richard Solbrig reported on the
permitting progress for the B-Line: Phase 3 Export
Pipeline Replacement project. Construction of this
project will begin in 2004.
GENERAL MANAGER I STAFF
REPORTS
Chief Financial Officer: Rhonda McFarlane reported the
pension audit was completed and the results will be
distributed soon.
2:45 - 2:50 P.M. MEETING BREAK
REGULAR BOARD MEETING MINUTES - DECEMBER 4, 2003 ' PAGE - 4
3:05 P.M.
ADJOURNED TO CLOSED
SESSION
3:05 P.M.
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEMS DISCUSSED DuRlNG CLOSED s'ESSION
No. reportable Board action.
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel- Anticipated Litigation:
Pioneer Trail Waterline
Replacement Near Filter Plant
No reportable Board action.
Pursuant to Government Code
Section 54956(a)lConference with
Legal Counsel- Existing Litigation:
STPUD vs. ARCO et. al., San
Francisco County Superior Court
Case No. 999128
No reportable Board action.
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel- Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV S-02-0238
MLS JFM United States District
Court for the Eastern District of
California,. Sacramento, CA
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
REGULAR BOARD ME~'IING MINUTES - DECEMBER 4, 2003 PAGE - $
No reportable Board action.
3:05 P.M.
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel- Existing Litigation:
STPUD vs. Lakeside Park
Association, et al., County of El
Dorado, Superior Court Case
No. SC20010165
ADJOURNMENT
J_a/rn/e'_ s R. Jones. Bo,addyresident
,q~th Tahoe PublioQJ~ty District
Kathy Sha ,rp~, ~lerk-of the Bo~d
South Tahoe-Public Utility District
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