2003 09-04SOUTH TAHOE pUBLIC UTILITY DISTRICT
"Basic Serwces for a Complex World"
Richard Solbrig, General Manager
II .11 I -E~--~:- ~-chafe~i Vi~ r P~side'nt'
James R. Jones, President BOARD MEMBERS
Duane We!lace, Director Mary Lou Mosbacher, Director .................................. T~__;~,,~m~0{
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
SEPTEMBER 4, 2003
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
September 4, 2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake
Tahoe, California.
BOARD OF DIRECTORS:
President Jones, Directors Schafer, Comte, Mosbacher.
Director Wallace was absent.
STAFF:
Solbdg, Sharp, McFadane, Coyner, Zaninovich, Thiel,
Hoggatt, Bergsohn, R. Johnson, Bird, Hydrick, Attorney
Kvistad.
Dale Smith/Smith Design Group, Dave Beckman/K.G.
Walters Construction
Consent Item b. was brought forward for discussion
prior to Board action.
MQved Schafer I Second Comte I Wallace Absent !
Passed to approve the Consent Calendar as amended:
aD
Surplus Equipment - Authorized Nationwide Auction
Systems to sell District surplus equipment at Public
Auction;
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
b. See Consent Items Brought Forward;
Biolsolids Hauling Bid - Awarded contract to the
lowest responsive, responsible bidder, Tahoe
Basin Container Services, Inc., in the estimated
amount of $115,000;
CONSENT CALENDAR
(continued)
PAGE-2
do
Materials Testing and Construction Inspection
Services for 2003 Construction Season - Approved
an amendment to increase Task Order 40D to
AMEC Earth and Environmental Inc., to provide
services in the amount of $30,000;
e. Approved Regular Board Meeting Minutes:
August 7, 2003.
' ' ~S ,T $RO F ,s !0" 0
co E ITEM B UGHT ORWARDFORDISCU S IACTi N , ,
Director Mosbacher received clarification regarding
wording in the license agreement.
Moved Schafer I Secx)nd Comte I Wallece Absent./
Passed to approve license agreement between the
District and the City of South Lake Tahoe allowing
monitoring of stormwater detention/infiltration basins
for the District's stormwater study.
LAKE TAHOE RESTORATION ACT -
STORMWATER STUDY
(Consent Item b.)
The District received a letter from Judy Brown, Mayor of
City of South Lake Tahoe, requesting the Board and
Distdct staff to consider the linear park project as a park/
recreation project and thus be able to allow water connec-
tion at a substantially reduced charge or for no charge.
ITEMS FOR BOARD ACTION ,
LINEAR PARK IRRIGATION
The mitigation measure pertaining to potable water and
sewer connection fees for recreational purposes in the
1996 Future Connections Plan specifically excludes irriga-
tion water. Additionally, statutory requirements precludes
the District from giving special consideration to any class
of customers.
The Distdct has implemented Stage 3 mandatory water
restrictions and does not have extra water. Additionally,
two of the District wells (Paloma and Bakersf~ld) have
been recently shut down due to threat of MTBE.
REGULAR BOARD MEETING MINUTES - SEPTEMBER 4, 2003 PAGE - 3
The Operations Committee reviewed this request at their
September 2 meeting. The committee and staff developed
alternatives to suggest: drip irrigation systems, artificial turf,
different types of groundcover, development of nonpotable
water supplies, value for value trading, etc. District staff
would also be available to provide information regarding
rehabilitation of old wells and construction of new wells.
LINEAR PARK IRRIGATION
(continued)
Staff was directed to develop a response to Mayor Brown's
request incorporating the suggestions listed above.
No Board action.
John Thiel reported Task Order No. 3 includes the design
development, construction documents, and specifications
for the project.
Moved Comte / Second Schafer / Wallace Absent I Passed
{o approve Task Order No. 3 to Smith Design Group for
architectural services in the amount of $326,104.
CUSTOMER SERVICE FACILITy,,
Dale Smith outlined the bidding and construction schedule.
In support of the structural engineering work on the new
building, as part of the facility's detailed design, a soils
engineering evaluation is required. Task Order No. 44
includes a field investigation, soil borings, laboratory
testing, and engineering analysis and reporting.
Moved Schafer / Second Comte I Wallace Absent / Passed
to approve Task Order No. 44 to AMEC Earth and Environ-
mental, Inc., for soils engineering analysis, in an amount
not to exceed $10,000.
Jim Hoggatt reported three bids were received for this
project at the August 20 bid opening. The Iow bidder
was K.G. Walters. After the bids were opened, the
District received water quality results from the Flagpole
Well, which showed arsenic levels three to five times
higher than the new federal standards. Based on that
information, the bid was not awarded. Since the recent
loss of certain wells due to MTBE contamination, staff
determined that in order to move this project forward,
Flagpole Well would not be constructed at this time.
The drilling contractor was directed to cap the well and
to move to the Elks Club site to begin drilling as soon
as possible.
CUSTOMER SERVICE FACILITY
FLAGPOLE AND ELKS CLUB WELL
CONTROL BUILDINGS
REGULAR BOARD MEETING MINUTES - SEPTEMBER 4, 2003 PAGE - 4
Since Flagpole Well will not be completed at this time,
there is no longer the need to build the Flagpole Well
building. Deletion of that building eliminates over 50%
of the bid specifications for the project.
FLAGPOLE AND ELKS CLUB WELL
CONTROL BUILDINGS
(continued)
Hoggatt reported due to the critical timing for this project,
the District cannot afford the time it would take to rebid
the project. In order to meet the water demands for next
summer, Elks Club well needs to be into service by
June 1, 2004, which cannot be done without having the
building in place. Hoggatt recommended all bids be
rejected and an emergency be declared to allow for
abbreviated bidding procedures. The three bidders,
K.G. Walters, Thomas Haen, and White Rock Construc-
tion, would be invited to rebid Elks Club by itself. In
order to expedite this matter, staff is working around
the clock to develop a bid package, with award expected
by September 18.
Attorney Kvistad reported the scope of the project has
been significantly changed. Due to bidding laws, the
scope cannot be changed, or modified. If the project were
awarded, a change order cannot be submitted that
significantly changes the scope of the project after the
award if the District was aware that the project had to be
changed prior to the award. In this situation, staff is aware
that the project must be changed. Since staff became
aware of the change prior to award of the project, the
only recourse is to reject the bids. Kvistad developed
Resolution No. 2776-03 for consideration that takes into
account this situation, makes findings, and proposes a
schedule for doing an abbreviated bid.
Dave Beckman, K.G. Walters Construction, stated his
objections to rebidding the project. He suggested the
change be handled through a deductive change order.
Beckman requested the bid not be rejected, and instead,
that the bid schedules be split. He felt rebidding the
project would provide an unfair advantage to the
competitors since their bid amounts are known. Attorney
Kvistad stated that even though there were two bid
schedules, the contract documents do not treat them
as separate; therefore, they cannot be separated after-
wards.
Moved Comte I Second Jones / Wallace Absent /
Passed to reject all three (3) bids.
Kvistad reed Resolution No. 2776-03 aloud.
Moved Comte.! Second Jones I Wallace Absent /
Passed to adopt Resolution No. 2776-03 declari~,g
an emergency and authorizing abbreviated bidding
procedures.
Moved Comte i Second Mosbachar I Wallace Absent/
Passed to approve payment in the amount of
$1,803,836.84.
FLAGPOLE AND ELKS CLUB WELL
CQNTROL BUILDINGS
(continued)
PAYMENT OF 0LAIMS
Water and Wasteweter Operations Gomrnittee: The
committee met September 2. Minutes of the meeting
are available upon request.
Director Mosbacher reported she received a cell from a
gentleman who worked with the Customer Service
Manager (Lisa Coyner) to resolve a problem with his
sewer lateral. He complemented Lisa for doing a good
job. The issues associated with sawer laterals and air test-
ing will be more apparent since many more people are
doing remodeling, and the lines are aging. Richard
Solbrig stated the Distdct will work with the plumbing/
contractor community and hold a stakeholders meeting
this fall.
Director (~omte reported he received a letter regarding
reactivating the El Doredo County Water Purveyors
Association. Since the group was disbanded, and water
purveyors are now represented on the County Water
Agency board, he recommended against participation.
Director $chafer complemented Richard Solbrig for his
presentation before the TRPA Governing Board on
August 27 regarding the B-line Phase 3 pipeline project.
Lyn Barnett, TRPA, also did a good job on the District's
behalf.
Presidertt Jones reported on his attendance at the
National Groundwater Association conference.
General,Manager: Richard Solbrig reported seven
candidates were interviewed August 28 end 29 for the
Assistant Manager/Engineer position. Solbrig reviewed
the hidng process.
BOARD MEMBERS STANDING
COMMITTEE RF,..PORT~ . ~-
BOARD MEMBER REPORTS
GENERAL MANA(~ER REPORT
Mprla~er of Water O~)erations: Rick Hydrick reported
on the August water production figures. There was an
18% decrease in August's water demand over August 2002.
The water conservation efforts have played a big part. Staff
will hold a meeting in November to brainstorm ideas how to
improve the water conservation program for next year.
Hydrick also reported the chemical TBA is now a concem.
The District will aim for a zero-detection level.
4:00 - 4:15 P.M.
4:15 P.M.
STAFF REPORTS
MEETING BREAK
ADJOURNED TO CLOSED
SESSION , ,,
5:02 P.M.
RECONVENED TO REGULAR
,~ESSION .......
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action,
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated Litigation:
Pioneer Trail Waterline
Replacement Near Filter Plant ....
No reportable Bo.ard action.
Pursuant to Government Code
Section 54956(a)lConference with
Legal Counsel- Existing Litigation:
STPUD vs. ARCO et. al., San
Frandsco County Superior Court
(;;ase No..999.1~8
No repo~able BOard ection,
Pursuant to Government Code
Section 54956(a)iConference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV S-02-0238
MLS JFM United States Distdct
Court for the Eastern Distdct of
California, $~cramen.to,.(;;A ..
REGULAR BOARD MEETING MINUTES - SEPTEMBER 4, 2003 PAGE - 7
No reportable Board action.,.
Pursuant to Government Code
Section 54956.9(a)lConfemnce with
Legal Counsel - Existing Litigation:
Ronald Rasmussen vs. Dr. Bruce
Daugherty, Tamarack Rentals, Villa
Tahoe Condominiums 1-75, Case No.
SC20010082, Superior Court of
El Dorado County
No reportable Board action,
Pursuant to Government Code
Section 54956.(a)lConfemnce with
Legal Counsel - Existing Litigation:
STPUD vs. John Breese Mumford,
et al., El Dorado County Supedor
Court Case No. SC20020030
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District.of Ca. ..
NO reportable Board action:
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park
Association, et al., County of El
Dorado, Supedor Court Case
No. ,$C20010165
5:02 P.M.
ADJOURNMEN.T.
Jar~es R. Jones, BoRl~d//President
~uth Tahoe Pu~l~i~ity District
Kathy Sh'arp,~(~J'erk of the Bc~rd
South Tahoe'Public Utility District
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