2003 08-21SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
James R. Jones, President
BOARD MEMBERS
Mary Lou Mosbacher, Director
Eric W. Schafer, Vice President
Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUGUST 21, 2003
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
August 21, 2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake
Tahoe, California.
BOARD OF DIRECTORS:
Vice President Schafer, Directors Wallace, Comte,
Mosbacher. President Jones was excused due to
District business.
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Frye, Coyner, Hoggatt,
Thiel, Hydrick, Swain, Eddy, Attorney Kvistad
GUESTS:
Nancy MarzokolLeadership Lake Tahoe Program,
Brad Vidro/City of South Lake Tahoe, Dale Smith
and Forrest Huisman/Smith Design Group
Nancy Marzoko, Leadership Lake Tahoe Program,
stated their group is raising money to donate towards
the rehabilitation of Linear Park and is working with the
City of South Lake Tahoe on this project. She suggested
that some of the wells in that area be rehabilitated in
order to provide irrigation water, and requested Board
direction and technical support.
COMMENTS FROM THE AUDIENCE
REGULAR BOARD MEETING MINUTES - AUGUST 21, 2003 PAGE - 2
Consent Item b. was brought forward for discussion
prior to Board action.
Moved Comte I Second Mosbacher I Jones Excused !
Passed. to approve the Consent Calendar as amended:
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR -
CONSENT CALENDAR
ao
Flagpole and Elks Club Well Control Buildings -
Authorized Change Order increase to Fast Fabricators,
Inc., for Purchase Order No. P13827, in the amount of
$6,184;
b. See Consent Items Brought Forward;
Statement of Investment Policy - Adopted Resolution
No. 2773-03 establishing policy for management of
District investments, superseding Resolution Nos.
2619, 2664, 2687-98, 2703-99, 2714-00, 2730-01,
and 2749-02;
do
Deferred Compensation Plan Document Restatement -
Adopted Resolution No. 2774-03 restating all previous
plan documents since the plan's original adoption on
September 1, 1977, superseding Resolution Nos.
2581, 2582, 2663, 2731-01, 2751-03, 2754-03;
e. Capital Outlay Accounts Rollover- Authorized staff
to direct rollover funds budgeted in 2002-2003 fiscal
year to the 2003-2004 fiscal year;
f. Unpaid Assessments - Adopted Resolution No. 2775-03
authorizing delinquent accounts to be added to the
2003/2004 County Tax Assessor's Roll amending
Resolution No. 2771-03.
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I ACTION
Director Mosbacher received clarification regarding
wording in the license agreement.
Moved Comte / Second Mosbacher / Jones Excused ./.
Passed to authorize execution of agreement between
El Dorado County and the District to install, maintain,
and operate two small County weather stations.
INSTALLATION OF WEATHER
STATIONS AT LUTHER PASS
PUMP STATION AND COUNTRY
CLUB TANKS
(Consent Item b.)
REGULAR BOARD MEETING MINUTES - AUGUST 21, 2003 PAGE - 3
ITEMS FOR BOARD ACTION
Lisa Coyner reported on the request received from
property owner, Mrs. Alien, for reimbursement of
costs that will be incurred to replace her sewer lateral.
The property, located on Tamarack Avenue, is being
remodeled. As a result, and in accordance with the
District Administrative Code, a sewer air test was
performed on the sewer lateral, which failed. When
the test was performed, it was discovered that SBC
placed their fiber optic cable on the lateral and damaged
it. SBC will pay to replace that section, but the rest
of the lateral located in the public right-of-way does not
pass the test. The property owner contends that since
the lateral is in the public right-of-way, replacement of
that section should be the District's responsibility.
CUSTOMER REQUEST RECEIVED
FROM ALLEN / EVANS,
APN 27-313-131-0
In response to the property owner's request that
Administrative Code Section 1.1.113 be reviewed for
fairness, Coyner outlined the history of why the
Administrative Code Section 1.1.113 defines a sewer
lateral as being the homeowner's responsibility from
the house to the District's sewer main.
The Operations Committee reviewed this item and
recommended upholding the District's Administrative
Code. Staff recommended the property owner seek
reimbursement from SBC for repair costs.
Moved Wallace / Second Comte / Jones Excused/.
Passed to uphold Administrative Code Section 1.1.113
and to direct staff to work with the property owner to
develop an agreeable repair schedule.
John Thiel reported three bids were received for this
project. Since then, the Flagpole well test hole revealed
very high arsenic levels. Thiel requested this item be
removed from the agenda to allow staff time to evaluate
the situation.
FLAGPOLE AND ELKS CLUB WELL
CONTROL BUILDINGS
No Board action_
Jim Hoggatt reported four bids were received at the
August 19 bid opening.
PIONEER TRAIL WATERLINE
2OO3 PROJECT
REGULAR BOARD MEETING MINUTES - AUGUST 21, 2003
Moved Mosbacher / Second Comte / Jones Excused/_
Passed to award bid to the lowest responsive, responuible
bidder, C.B. Ebright Co., Inc., in the amount of
$195,470.30.
Director Mosbacher disqualified herself from participation
in this item per a previously disclosed potential conflict of
interest. She did not read the material associated with this
agenda item, and she left the room while it was being
discussed and voted on.
Richard Solbrig reported he is hopeful the environmental
documents and project alternative will be approved at the
TRPA Governing Board meeting on August 27.
In order to receive approval for the recommended alter-
native, additional work, staff write-ups, and extra document
printings were required. If the project is approved, permit
work will need to proceed immediately with TRPA, the
USFS, and Lahontan, in order to be able to include permit
conditions in the construction bid documents.
Moved Wallace / Second Comte / Mosbacher Abstained /
Jones Excused / Passed to approve Task Order for
Parsons in the amount of $43,000.
Moved Mosbacher / Second Comte / Jones Excused /
Passed to approve payment in the amount of $663,446.61.
Water and Wastewater Operations Committee:. The
committee met August 18. Minutes of the meeting are
available upon request.
Legislative Ad Hoc Committee;. Director Wallace
reported representatives from Congressman Doolittle's
office toured the B-line project site, and the Meyers
landfill site off of Pioneer Trail.
Administration Building Ad Hoc Committee: The
committee met August 14 and discussed updates to
the building plans.
Director Wallace reported that El Dorado County won
the County of Origin lawsuit against the State Water
Board. This will protect the water rights of El Dorado
County and other counties.
PAGE- 4
PIONEER TRAIL WATERLINE
2O03 PROJECT
(continued)
B-LINE: PHASE 3 EXPORT
PIPELINE REPLACEMENT
PAYMENT OF CLAIMS..
BOARD MEMBERS STANDING
COMMITTEE REPORTS
BOARD MEMBERS AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY REPRESENTATIVE
REPORT
REGULAR BOARD MEETING MINUTES - AUGUST 21, 2003
John Thiel distributed project site maps to Board members.
Architect Dale Smith reviewed in detail the inadequacies
in the existing building and trailers, and how the sizes and
needs of the new facilities were determined. Two buildings
will be built - one will be a customer service facility, and
the other will house the laboratory, Operations Department,
and the emergency command center. He gave a Power
Point presentation that showed the proposed site plan, the
layout of the customer service facility, the schematic view
of the lower levels of each facility and their relationships
with each area.
Director Comte.. reported he attended a meeting held by a
woman who has been advertising by radio on the health
dangers of MTBE. She stated her intention was to raise
funding for research. District staff attended and did an
outstanding job of answering questions and providing
information.
Director Wallace reported Assemblyman Leslie will
conduct a town meeting in South Lake Tahoe on
September 2.
General Manaaer: Richard Solbrig reported on two items:
1) A letter was received from Mayor Judy Brown request-
ing the District consider Linear Park as a park/recreation
project and thus be able to allow water connection at a
substantially reduced charge or for no charge. President
Jones will assign the request to the Operations Committee
to review.
2) An alert was received from ACWA urging support for
AB 1051, which will preserve the ability for special
districts to set fees. It was the consensus of the Board
that a letter of support should be sent.
Mana,qer of Water Operations;. Rick Hydrick reported
on four items: the test well at Flagpole, Country Club
well MTBE contamination, cleanup problems with Shell
Oil Company, and the District's water conservation
efforts.
PAGE-$
PRESENTATION: CUSTOMER
SERVICE FACILITY (Dale Smith,
Smith Design Group)
BOARD MEMBER REPORTS
GENERAL MANAGER REPORT
STAFF REPORT~
5:00 -- 5:10 P.M.
5:10 P.M.
MEETING BREAK
ADJOURNED TO CLOSED
SESSION
REGULAR BOARD MEETING MINUTES - AUGUST 21, 2003
6:35 P.M.
~ PAGE- 6
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action,.
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated Litigation:
Pioneer Trail Waterline
Replacement Near Filter Plant
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel- Existing Litigation:
Ronald Rasmussen vs. Dr. Bruce
Daugherty, Tamarack Rentals, Villa
Tahoe Condominiums 1-75, Case No.
SC20010082, Superior Court of
El Dorado County
No reportable Board action.
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. John Breese Mumford,
et al., El Dorado County Superior
Court Case No. SC20020030
No reportable Board action.,
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel- Existing Litigation:
STPUD vs. ARCO et. al., San
Francisco County Superior Court
Case No. 999128
No reportable Board action..
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV S-02-0238
MLS JFM United States District
Court for the Eastern District of
California, Sacramento, CA ....
REGULAR BOARD MEETING MINUTES - AUGUST 21, 2003 PAGE - 7
No reportable Board action. Pursuant to Government Code
' ' Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
No reportable Board action.,
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park
Association, et al., County of El
Dorado, Superior Court Case
No. SC20010165
6:35 P.M.
ADJOURNMENT
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Kathy Sharp, ~rk of the Boar(]
South Tahoe Public Utility District
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