2003 07-03SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard H Solbri~l, General Mana er
James R. Jones, President BOARD MEMBERS Eric Schafer, Vice President
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JULY 3, 2003
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, July 3,
2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Jones, Directors Wallace, Schafer,
Comte, and Mosbacher
STAFF:
Solbrig, Callian, Hoggatt, Coyner, Swain, Cocking,
Hydrick, McFarlane, R. Johnson, Bergsohn, Frye,
and Attorney Kvistad
GUESTS:
Steve Murrill, Patricia Jenkenson/Meta Research
Moved Schafer / Second Comte / Passed Unanimously
to approve the Consent Calender as submitted:
a. Highway 50 Waterline Replacement Project: Phase 1 -
Approved Change Order No. 2 to West Valley
Construction Company, Inc., in the amount of
$109,245.12;
b. Glenwood Well Replacement Project - Approved
Change Order No. 2 to Thomas Haen Company,
Inc., in the amount of $15,734;
ROLL CALL
CONSENT CALENDAR
REGULAR BOARD MEETING MINUTES - JULY 3, 2003 PAGE - 2
Pension Plan Amendment - Adopted Resolution
No. 2766-03 amending Resolution No. 2723-01
to cease contributions to the Pension Plan and
limit pension plan borrowing terms;
Biosolids Disposal Agreement - Authorized execution
of a negotiated agreement with Bently Agrowdynamics
for the disposal of biosolids contingent upon approval
by staff and legal counsel;
Side Letter to Manager's Memorandum of Under-
standing - Approved Side Letter extending compen-
satory time limits for Distribution Certification exam
preparation time.
CONSENT CALENDAR
(continued)
Steve Murrill and Patricia Jenkenson, Meta Research,
gave a power point presentation on the recent Customer
Satisfaction Survey. It was suggested since this
community has such a high turnover rate in residents,
that a new survey be done every two to three years for
benchmarking purposes. The survey was overall quite
favorable for the District and Customer Service.
PRESENTATION: RESULTS OF
CUSTOMER SATISFACTION
SURVEY
ITEMS FOR BOARD ACTION
Rick Hydrick reported that two bids were received at
the July 1 bid opening.
Moved Schafer / Second Comte / Passed Unanimously
to award bid to the lowest responsive, responsible bidder,
Eliot Building Company, Inc., in the amount of $33,474.
Rick Hydrick and Ivo Bergsohn reported that the District,
in collaboration with Lahontan, would like to seek proposals
from qualified institutions to conduct a high resolution
shallow seismic survey to: identify potential contaminant
pathways; assist in selecting optimal well locations for
groundwater monitoring; provide additional subsurface
information to further the District's understanding of the
hydro-stratigraphy in the South Shore area; and provide
information on the utility of using seismic methods of
detailed hydro-stratigraphic definition in other portions
of the South Lake Tahoe groundwater sub-basin.
Moved Wallace / Second Schafer / Passed Unanimously
to authorize staff to request proposals for the Barton
Meadow Seismic Study.
CLEMENT BARN FOUNDATION
BARTON MEADOW SHALLOW
SEISMIC STUDY
REGULAR BOARD MEETING MINUTES - JULY 3, 2003 PAGE - 3
Director Mosbacher disqualified herself from participation
in this item per a previously disclosed potential conflict of
interest. She did not read the material associated with
this agenda item, and she left the room while it was being
discussed.
Richard Solbrig reported that the Final EIR/EIS is complete.
It should be presented to the Board for approval at the next
Board Meeting. Copies of the final report have been
mailed to all persons/agencies who commented.
No Board action.
Moved Wallace/Second Schafer / Passed Unanimously
to (1) Approve Agreement for Professional Services for
General Manager; and (2) Enact Ordinance No. 486-03
providing compensation.
Carol Swain reported that the District's financial and pay-
roll software applications run on a hardware platform that
will no longer be supported by the year 2006. Therefore,
it is necessary to migrate the software applications to a
different, modern platform. Sungard Bi-Tech, the vendor
for the current financial and payroll software, is currently
porting those same applications to a Windows 2000/SQL
Server Platform, which is what most of the other District
software runs on. Since District IS staff and District emp-
ployees have been trained in the administration of this
type of software, much time and money would be saved
by staying with these platform solutions. The cost for the
new hardware, $25,000, is already included in the budget.
Moved Wallace / Second Comte / Passed Unanimously
to authorize execution of Migration Addendum to
Software License and Support Agreement between
South Tahoe Public Utility District and SunGuard Soft-
ware Inc.
Moved Schafer / Second Comte / Passed Unanimously
to approve payment in the amount of $1,622,106.52.
3:45 - 3:55 P.M.
Finance Committee: Director Shafer reported that
an investment advisory firm, Public Financial Manage-
ment will give a presentation on investments at the
July 15 meeting.
B-LINE REPLACEMENT: PHASE 3
GENERAL MANAGER AGREEMENT
FOR PROFESSIONAL SERVICES
AND ORDINANCE NO. 486-03
FINANCIAL AND PAYROLL SOFT-
WARE MIGRATION PROJECT
PAYMENT OF CLAIMS
MEETING BREAK
BOARD MEMBER STANDING
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES - JULY 3, 2003 PAGE - 4
Water and Wastewater Operations Committee: President
Jones reported that the committee met on June 30 and
toured the new sludge handling facility site. Minutes of
the meeting are available upon request.
Administration Building Ad Hoc Committee: Director
Schafer reported that the committee met July 3, and
the architect presented plans on where the new
building will be located. Richard Solbrig reported that
the architects are finalizing the lab size and site plans.
Director Wallace reported that the next meeting will
held at the City Council Chambers on Thursday,
July 10, and invited the other Board Members and
General Manager to attend.
Director Comte thanked everyone for their help and
support in bringing him up to speed on District issues.
General Manager: Richard Solbrig on three items:
1) Lake Tahoe Boulevard Project - a payment to the
City of SLT for paving replacement will be on the
next Payment of Claims.
2) Cornelian Water Booster Station and Gardner
Mountain Sewer Pump Station are out to bid.
3) The well drilling contractor will begin drilling at the
Flagpole Booster Station on July 8.
District Information Officer: Dennis Cocking reported
that two additional Water Educators have been hired and
trained. The District now has two educators in the field
seven days a week, working overlapping shifts to catch
the early morning and early evening hours. Water con-
servation ads have been increased in frequency on
KOWL, KRLT and KTHO radio stations. A telephoned
public service announcement advising that we are in
Stage 3 Restrictions will start next week.
BOARD MEMBER STANDING
COMMITTEE REPORTS
(continued)
BOARD MEMBER AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
4:29 P.M. ADJOURNED TO CLOSED SESSION
REGULAR BOARD MEETING MINUTES - JULY 3, 2003 PAGE - 5
ACTION ! REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
No reportable Board action.
Pursuant to Government Code Section
54956.9(c)/Conference with Legal
Counsel - Anticipated Litigation:
Pioneer Trail Waterline Replacement
near Filter Plant
No reportable Board action.
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation:STPUD
vs. John Breeze Mumford, et al. El
Dorado County Superior Court Case
No. SC20020030
No reportable Board action.
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel- Existing Litigation: STPUD
vs. F. Heise Land & Live Stock Com-
pany Inc., William Weaver, Eddie R.
Synder, Crockett Enterprises, Inc.
ClV S-02-0238 MLS JFM United States
District Court for the Easter District
of California
No reportable Board action.
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation: Meyers
Landfill Site: United States of America
vs. El Dorado County and City of South
Lake Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK GGH,
United States District Court for the
Eastern District of California
No reportable Board action.
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation: STPUD
vs. Lakeside Park Association, et al,
County of El Dorado, Superior Court
Case No. SC20010165
No reportable Board action.
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation: STPUD
vs. ARCO, et al, San Francisco County
Superior Court Case No. 999128
REGULAR BOARD MEETING MINUTES - JULY 3, 2003 PAGE
No reportable Board action.
Pursuant to Government Code Section
54957.6(a)/Conference with Labor
Negotiators: Unrepresented Employee
Position - General Manager; Agency
Negotiators: General Manager Labor
Negotiations Ad Hoc Committee,
Board of Directors
5:05 P.M.
ADJOURNMENT
J~/es R. Jones, ~0/ard President
~bth Tahoe Pu~¢' Utility District
ATTEST:~ .~.~/_~_ ~L¥, ~--~.-,_/3 ~
Kathy Shar~./Clerk of the Board
South Tahoe Public Utility District
By: Jeri Callian, Assistant. Board Clerk