2003 06-05SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
James R. Jones, President
BOARD MEMBER
Edc Schafer, Vice President
Seat No. I Vacant
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 5, 2003
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, June 5,
2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS: ROLL CALL
President Jones, Directors Wallace, Schafer, Mosbacher
(Seat No. 1 is vacant)
STAFF:
Solbrig, Sharp, McFarlane, Cocking, Schroeder, Hoggatt,
Thiel, Swain, Nolan, Brown, Rasmussen, Thiesen, Metz,
Hydrick, R. Johnson, R. Marshall, D. Johnson, Matzinger,
Attorney Kvistad
Dale Smith and Forrest Huisman/Smith Design Group,
Richard Thomson, Darin Smith, Tom Comte
President Jones congratulated Richard Solbrig on
assuming the position of General Manager.
COMMENTS
Tom Comte stated he attended today's Board
meeting to meet the Board members and to convey
his interest in applying for the vacant Board seat.
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003 PAGE - 2
Staff requested Action Item e. (Biosolids Disposal Agree-
ment) be removed from the agenda. It will be placed on
a future agenda for Board consideration.
Moved Wallace / Second Schafer / Seat No. I Vacant /
Passed to approve the Consent Calendar as submitted:
a. Surplus Vehicle - Authorized Nationwide Auction
Systems to sell surplus Truck No. 3;
Uniform and Linen Services Contract -Authorized
execution of contract for renewal of Aramark Uniform
Services for a two-year period ending June 6, 2005,
in an estimated amount of $30,000 per year;
Sewer Enterprise 2003-04 Appropriations Subject to
Limitation - Adopted Resolution setting the limitation
on appropriations for Fiscal Year 2003-04;
d. Clement Barn Foundation - Authorized staff to advertise
for bids to repair Clement Barn;
Pension Plan Audit - Authorized amending the scope
of work in the contract for auditing services to include
auditing the District's pension plan for 2003, in an
amount not to exceed $6,500;
Grant Application Signing Authority - Approved
Resolution giving signing authority for Manager,
Assistant Manager, Chief Financial Officer, or their
designees, on grant applications;
g. Adopted Regular Board Meeting Minutes:
May 1, 2003.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
President Jones presented the Finance Division with
a plaque from the Government Finance Officers Assoc-
iation for an Award of Excellence in Financial Reporting
for Comprehensive Annual Report (CAFR) for the Fiscal
Year ended June 30, 2002.
GOVERNMENT FINANCE
OFFICERS ASSOCIATION AWARD
ITEMS FOR BOARD ACTION
The District's architect, Smith Design Group, has recently CUSTOMER SERVICE FACILITY
completed the existing building assessment and program-
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003 PAGE - 3
ming report per Task Order No. 1. The proposed Task CUSTOMER SERVICE FACILITY
Order No. 2 incorporates schematic design and site (continued)
development planning. The schematic design element
includes designs for a 24,000 square foot customer service
facility, along with analysis of alternate construction systems,
and construction and lifecycle costs. Site development
includes the analysis of siting alternatives and preparation,
and presentation of plans showing proposed improvements.
Using a Power Point presentation, Dale Smith summarized
the restrictions related to the siting of the proposed facility.
He also covered the general building facilities, square
footage requirements, essential functions, and project
development schedule. Rather than remodeling the exist-
ing facility, which has many structural inadequacies, Smith
recommended the entire building be all new construction.
Moved Schafer / Second Mosbacher / Seat No. 1 Vacant /
Passed to approve Task Order No. 2 to Smith Design
Group for architectural services in the amount of $86,545.
Pursuant to the Board's adoption of the Resolution of
Intention declaring the District's intention to enter into a
contract with CalPERS, an election was required to permit
the employees proposed to be included in this system to
express by secret ballot their approval or disapproval of
the retirement proposal. The election was conducted,
with results indicating 87.5% approval. The last step
is that the Board adopt the final resolution to enter into a
contract with CalPERS and execute the actual contract.
CONTRACT BETVVEEN SOUTH
TAHOE PUBLIC UTILITY DISTRICT
AND CALPERS (CALIFORNIA
PUBLIC EMPLOYEES' RETIRE-
MENT SYSTEM)
Moved Wallace / Second Schafer / Seat No. 1 Vacant /
Passed to: (1) Adopt Final Resolution to contract with
CalPERS; and (2) Authorize execution of contract between
the District and CalPERS.
Due to severe operational problems and safety concerns,
the existing backhoe has been taken out of service. The
Operations Committee reviewed this item and concluded
purchasing a new backhoe was the best solution.
BACKHOEPURCHASE
Moved Mosbacher / Second Schafer / Seat No. 1 Vacant /
Passed to authorize staff to purchase either a new Case,
Caterpillar, or John Deere backhoe from a recent govern-
ment agency bid, in the estimated amount of $80,000, less
the trade-in value.
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003
PAGE - 4
Jim Hoggatt reported three bids were received at the
June 4, 2003, bid opening. A careful review and analysis
of each bid showed one minor deviation, and one serious
omission. The Iow bidder, Zim Industries, had the minor
deviation-- the bid book was taken apart and bonds
were inserted.
Moved Schafer I Second Wallace / Seat No. 1 Vacant /
Passed to award bid to lowest responsive, responsible
bidder, Zim Industries, Inc., dba Bakersfield Well &
Pump Co., in the amount of $493,185.00, and to waive
the minor bid deviation.
Since December 2001, the District has engaged Lynn
Nolan to perform all grant related work on a contract
basis. Presently, the District's workload does not
require full-time services. On two occasions the
Finance Committee has discussed partnering with
another agency to provide full-time work to the Grant
Coordinator Position. The objective in doing so is to
facilitate stability of the position to retain the current
high level of grant services.
It was the consensus of the Board to direct staff to
initiate negotiations with Alpine County (or another
agency) to partner with the District to provide full-
time work for the position.
No Board action.
Director Mosbacher disqualified herself from participation
in this item per a previously disclosed potential conflict of
interest. She did not read the material associated with this
agenda item, and she left the room while it was being
discussed.
Richard Solbrig reported he attended the TRPA Governing
Board meeting and relayed the importance of keeping this
project on schedule.
No Board action.
Moved Schafer / Second Wallace / Seat No. 1 Vacant /
Passed to approve payment in the amount of
$2,111,955.44.
FLAGPOLE AND ELKS CLUB WELL
DRILLING PROJECT
GRANT COORDINATOR POSITION
B-LINE REPLACEMENT: PHASE 3
PAYMENT OF CLAIMS
REGULAR BOARD MEETING MINUTES - JUNE 5~ 2003 PAGE - $
General Manager: Richard Solbrig reported on the
samples taken from Bakersfield Well.
Executive Committee: The committee met May 30
to discuss the General Manager contract.
Finance Committee: The committee met June 4.
Minutes of the meeting are available upon request.
Water and Wastewater Operations Committee: The
committee met June 2. Minutes of the meeting are
available upon request.
Director Wallace reported the general manager position
was filled by Bill Hetland.
Director Wallace reported he, along with District staff,
met with representatives from the City of SLT to discuss
the possibility of exchanging a portion of the Al Tahoe
access road for a portion of Meadow Crest Drive.
Director Mosbacher reported on three items:
1 ) She liked the cover of the Planning Report that
was done by Jeri Callian.
2) She will assist in reaching an agreement with
Alpine County regarding sharing a grant coordinator
position.
3) Alpine County Planning Commission will review the
proposed well permit policy.
President Jones reported he has been working with
the Board Clerk to fill the vacancy of Board Seat No. 1.
Interviews will be held during a special Board meeting
on June 16.
District Information Officer: Dennis Cocking reported
on three items:
1) The Kehoe bill re: metering is now limited to agencies
who receive federal water.
2) He will attend ACWA's legislative day in Sacramento.
While he's there, he will meet with Oiler, Leslie, and
Torklason re: the proposed legislation that will shift
property taxes away from special districts.
3) Barbara Boxer used the District as an example
when opposing the S14 Energy Bill (re: liability
exemption for polluters of MTBE).
GENERAL MANAGER REPORT
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYORS
REPRESENTATIVES REPORT
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003
4:25 - 4:35 P.M. MEETING BREAK
ITEMS FOR BOARD ACTION
4:35 P.M.
5:35 P.M.
PAGE - 6
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated
Litigation: Pioneer Trail Waterline
Replacement Near Filter Plant
No reportable Board action
Pursuant to Government Code
Section 54956.(a)lConference with
Legal Counsel - Existing Litigation:
STPUD rs. John Breese Mumford,
et al., El Dorado County Superior
Court Case No. SC20020030
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation: STPUD vs. ARCO, et. al,
San Francisco County Superior
Court Case No. 999128
No reportable Board action
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., ClV S-02-0238
MLS JFM United States District
Court for the Eastern District of
Califomia, Sacramento, CA
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003 PAGE - 7
No reportable Board action
No reportable Board action
No reportable Board action
No reportable Board action.
5:35 P.M.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
Pursuant to Government Code
Section 54956.6(a)/Conference with
Labor Negotiators: Agency
Negotiators - Board of Directors,
General Manager, Chief Financial
Officer; Employee Organization -
Represented and Unrepresented
Em~)lovees
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD rs. Lakeside Park
Association, et al., County of El
Dorado, Superior Court Case
No. SC20010165
Pursuant to Government Code
Section 54957/Public Employee
Employment: Position of General
Manager; Agency Negotiators:
General Manager Labor
Ne.qotiations Ad Hoc Committee
ADJOURNMENT
ATTEST~,.~/~ ~z_~,,~ -,, ~
Kathy'St~J Clerk of th~Board
)uth Tahoe PubliP,.,,Utility District
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