Minutes 04-18-13 S�v-rH rqy�F
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er
Eric W. Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Randy Vogelgesang, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
APRIL 18, 2013
MI N UTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
April 18, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, California.
BOARD OF DIRECTORS: ROLL CALL
President Schafer; Directors Jones, Vogelgesang, Cefalu.
Director Sheehan was absent.
STAFF:
Solbrig, Sciuto, Sharp, Hughes, Cocking, Ryan, C. Stanley,
Cotulla, Van Gorden, Bledsoe, Cullen, Eidam, Skelly, Curtis,
Thiel, Swain, Cullen, Kosciolek, Attorney Kvistad
GUESTS:
Brooke Laine/Councilwoman, City of South Lake Tahoe,
Danny Lukins and Jennifer Lukins/ Lukins Water Company,
Joe Hanson/Meta Research, Kae Reed/Lake Tahoe News
Consent Item d (Temporary Collections Help for CORRECTIONS TO
Customer Service) was brought forward for discussion prior AGENDA OR CONSENT
to Board action. CALENDAR
Moved Cefalu /Second Jones / Sheehan Absent / Passed CONSENT CALENDAR
to approve the Consent Calendar as amended:
a. Wireless Network at Plant-Authorized award of contract to
Netvad, in the estimated amount of $56,122.72;
b. Server Room Cooling Efficiency Study Implementation -
Approved purchase of FlowLogix Solution and Implementation
from Technology Connection, in the amount of $25,000;
REGULAR BOARD MEETING MINUTES-APRIL 18,2013 PAGE-2
c. Water Systems Optimization Project- (1) Approved contract
Amendment A to Task Order 1 to West Yost Associates, in the
amount of $44,886; and (2) Approved contract Amendment A
to Task Order 2 to Kennedy Jenks Consultants, Inc., in the
amount of $29,579.93;
d. See Consent Item Brought Forward;
e. 2007 Sewer Debt Refinancing -Approved Resolution No. 2926-13
authorizing the execution and delivery of a loan agreement to
refinance a 2007 Sewer Revenue Installment Sale Agreement of
the District, and approved related agreements and actions;
f. Board Policy Section 2010: Election of Directors -Approved
amendment clarifying District elections will take place on even-
numbered years, and other minor language changes;
g. Approved Regular Board Meeting Minutes: April 4, 2013.
CONSENT ITEM BROUGHT FORWARD FOR DISCUSSION/SEPARATE BOARD ACTION
Staff gave an update on the status of delinquent accounts, and TEMPORARY COLLECTIONS
relayed the benefits and savings that would be realized if a HELP FOR CUSTOMER
temporary employee were hired to handle collection services. SERVICE
(Consent Item d)
Joe Hanson, Meta Research, gave a power point presentation PRESENTATION: SUMMARY
covering the findings of the 2012 Customer Satisfaction Tele- ANALYSIS OF CUSTOMER
Phone Survey of 400 residential and commercial District SATISFACTION SURVEY
customers. Overall, the impressions of the District remain (JOE HANSON, META
favorable. RESEARCH)
ITEMS FOR BOARD ACTION
Jennifer Lukins and Danny Lukins, Lukins Water Company, REQUEST TO APPEAR
requested authorization to allow installation of a pressure trip BEFORE THE BOARD
valve at the current intertie for emergency water service only, RECEIVED FROM LUKINS
and to upgrade infrastructure and pay the capacity charge in WATER COMPANY TO
the amount of $147,566.62 for emergency services. Concerns PRESENT PERMANENT
among staff include the impact of District water supply during SOLUTION TO SUPPLY FIRE
peak usage months, and the precedent set by authorizing this PROTECTION WATER TO
service as this request does not fit into the District's rate structure. THE TJ MAXX PROPERTY
It was the consensus of the Board to direct staff to contact the
City Fire Department to determine pressure requirements so
adequate fire suppression can be provided; and to also provide
a recommendation regarding development of a conceptual
contract since this situation does not fit in the standard rate
structure.
No Board action
REGULAR BOARD MEETING MINUTES-APRIL 18,2013 PAGE-3
Staff recommended the Board reject all three bids received 2013 STATE STREETS WATER-
since they were found to be non-responsive to bid requirements. LINE PROJECT
The project will need to be rebid, and now due to time constraints,
must be reduced in size in order to complete portions of it this
construction season. The project would include the Pioneer Trail
portion, and a part of Michael Avenue with priority cross streets
that have the most leaks. The rest of the planned project will be
completed in 2014. It was noted that the entire project must be
completed within two years to maintain the tax exempt status that
came with the financial borrowing.
Moved Jones /Second Cefalu / Sheehan Absent / Passed
to reject all bids and to go out to bid at a later date in multiple
contracts over multiple construction seasons.
SLT Pacific Associates requested a sewer main extension agree- SLT PACIFIC ASSOCIATES -
ment to service the Aspens project on PioneerTrail where no ASPENS SEWER MAIN
main sewer main currently exists. Applicant will be installing 180' EXTENSION
of 6" sewer main and two 6" service lines coming into the
District's manhole.
Moved Jones /Second Cefalu / Sheehan Absent / Passed
to authorize execution of a sewer main extension agreement,
with final terms subject to approval by Staff and Legal Counsel.
Customers requested the transfer of three sewer units from Pomo TRANSFER OF SEWER UNITS
Road to Glorene Avenue. The home, originally located on USFS FOR FRANK AND DELMA
(United States Forest Service) land, was destroyed by a fire. The CARSON
USFS terminated the customer's Special Use Permit and will not
allow the home to be rebuilt. Therefore, the sewer units owned
by the customer cannot be used on that parcel. The TRPA Basin
Plan was revised to encourage movement of development from
outlying and sensitive areas to the interior of the city. Staff is
recommending approval of this resolution as it would support the
concept of the Plan and satisfy the needs of this unique situation.
Moved Vogel_ec� san_q /Second Cefalu / Sheehan Absent / Passed
to adopt Resolution No. 2927-13, authorizing the transfer of
three sewer units from 881 Pomo Road to 715 Glorene Avenue.
Moved Cefalu /Second Vogel_ec� san_q / Sheehan Absent/ PAYMENT OF CLAIMS
Passed to approve payment in the amount of $713,702.55.
Director Jones reported the ACWA (Association of California BOARD MEMBER REPORTS
Water Agencies) JPIA meeting and Spring Conference and
Exhibition will be held in May. He also mentioned a recent
MTBE lawsuit out of New Jersey that was just settled.
President Schafer reported on the upcoming CASA (California
Association of Sanitation Agencies) Conference and encouraged
attendance from other Board Members.
REGULAR BOARD MEETING MINUTES-APRIL 18,2013 PAGE-4
Director Jones reported the current budget of $400,000 has been EL DORADO COUNTY
tentatively approved which will cover many projects including WATER AGENCY
the District's hydro-electric project design, and water conserva- PURVEYOR REPORT
tion outreach programs.
Richard Solbria reported he will give a presentation to the Rotary GENERAL MANAGER
Club of South Lake Tahoe on July 17. REPORT
Attorney Kvistad stated he will be attending the CASA STAFF/ATTORNEY REPORT
Conference on Friday, April 26.
3:30 P.�vi.-3:45 P.�vi. MEETING BREAK AND
ADJOURNMENT TO
CLOSED SESSION
4:00 P.�vi. RECONVENED TO OPEN
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel re:
existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT
Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12)
No reportable Board action.
4:00 P.�vi. ADJOURNMENT
Eric W. Schafer, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
By: Eileen Eidam