Minutes 05-02-13 S�v-rH rqy�F
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri , General Mana er Paul Sciuto, Assistant General Mana er
Eric W. Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Randy Vogelgesang, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MAY 2, 2013
MI N UTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
May 2, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, California.
BOARD OF DIRECTORS: ROLL CALL
President Schafer; Directors Jones, Vogelgesang, Sheehan, Cefalu
STAFF:
Solbrig, Sciuto, Hughes, Ryan, C. Stanley, Cotulla, C. Bartlett,
Cullen, Thiel, Alves, Curtis, Eidam, Attorney Herrema
Moved Vogel_ec� san_q/Second Cefalu / Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as submitted:
a. Financial Transaction Authorization -Adopted Resolution
No. 2928-13 authorizing certain staff to conduct financial
transactions superseding Resolution No. 2850-08;
b. Purchase of New Backhoe for Underground Repair Water
Department-Authorized staff to advertise for bids for new
backhoe;
c. Headworks Replacement Project: Phase 2-Approved
Change Order No. 10 to GSE Construction Company, Inc.,
in the amount of $125,616;
d. Headworks Replacement Project: Plant Landscaping -
Authorized staff to advertise for bids for landscaping at
Headworks Project;
REGULAR BOARD MEETING MINUTES-MAY 2,2013 PAGE-2
e. EI Dorado County: Boulder Mountain Erosion Control CONSENT CALENDAR
Project- (1) Approved water and sewer utility adjustments (continued)
and modifications to be completed by EI Dorado County's
contractor; and (2) Authorized construction reimbursement
payments to EI Dorado County, in an amount not to exceed
$30,000;
f. Arc Flash Hazard Assessment-Authorized Task Order No. 3
for Lewellyn Technology to furnish the Arc Flash Hazard
Assessment on an additional 20 facilities, in an amount not
to exceed $28,449;
g. Lease Agreement with EI Dorado County Search and Rescue -
Authorized the Board President to execute Amendment 1 to
the Facility Use Agreement #957-00810.
ITEMS FOR BOARD ACTION
Resolution No. 2904-12 provides that when bidding capital PUBLIC HEARING:
projects, the criteria identified therein will be used to determine 2013 SIERRA TRACT WATER-
whether a project is substantially complex such that it justifies LINE REPLACEMENT
a retention amount higher than 5%. PROJECT
The proposed waterline project includes the installation of approxi-
mately 5,400 feet of 8" and 6" waterline and meters on segments
on the following streets: River, Lodi, Stockton, Chris, Elwood,
Armstrong, Reno, William and O'Malley. This project will replace
old, undersized pipes and provide significant fire flow improvements.
Staff recommended that the Board designate this project as
substantially complex and meriting a retention of 10% based on
the following:
• The Lake Tahoe basin is a unique area, which, due to high
environmental sensitivity, is highly regulated by TRPA (Tahoe
Regional Planning Agency);
• Based on the limited construction season (May 1 - Oct 15)
within the Lake Tahoe Basin, the project must be timely
completed without the benefit of time extension.
President Schafer opened the public hearing at 2:05 p.m. to receive
public comments on the 2013 Sierra Tract Waterline Replacement
project as substantially complex. No public comments were
received and the public hearing was closed at 2:05 p.m.
Moved Vogel_ec� san_q /Second Jones / Passed Unanimously to find that
pursuant to the facts described above, the project is substantially
complex and requires a 10% retention limit; and authorized
staff to advertise for construction bids.
REGULAR BOARD MEETING MINUTES-MAY 2,2013 PAGE-3
Resolution No. 2904-12 provides that when bidding capital PUBLIC HEARING:
projects, the criteria identified therein will be used to determine REVISED 2013 STATE
whether a project is substantially complex such that it justifies STREETS WATERLINE
a retention amount higher than 5%. PROJECT
This project was previously included in the bid for the 2013 State
Streets Waterline Project, which consisted of installing 17,696 feet
of 12", 8", and 6" waterline on the following streets: Tahoe Keys
Blvd., Michael Dr., Texas Ave., Arizona Ave., Colorado Ave., Utah
Ave., Montana Ave., Wyoming Ave., Idaho Ave., Washington
Ave., Oregon Ave., California Ave., and Jeffery St. The Board
rejected all bids for that work at the April 18, 2013, Board Meeting.
The proposed Revised 2013 State Streets Waterline Project includes
the installation of approximately 6,800 feet of 8" and 6" waterline
and meters on segments of the following streets: Michael Dr.,
California Ave., Oregon Ave., and Washington Ave. The project
will replace old, undersized pipes and provide significant fire flow
improvements. The remainder of the larger project is planned for
bidding next year.
Staff recommended that the Board designate this project as
substantially complex and meriting a retention of 10% based on
the following:
• The Lake Tahoe basin is a unique area, which, due to high
environmental sensitivity, is highly regulated by TRPA (Tahoe
Regional Planning Agency);
• Based on the limited construction season (May 1 - Oct 15)
within the Lake Tahoe Basin, the project must be timely
completed without the benefit of time extension.
President Schafer opened the public hearing at 2:07 p.m. to
receive public comments on the Revised 2013 State Streets
Waterline Project as substantially complex. No public comments
were received and the public hearing was closed at 2:07 p.m.
Moved Jones/ Second Sheehan / Passed unanimously to find that
pursuant to the facts described above, the project is substantially
complex and requires a 10% retention limit; and authorized staff to
advertise for construction bids.
Moved Cefalu /Second Sheehan / Passed unanimously to PAYMENT OF CLAIMS
approve payment in the amount of $1,187,090.71
Water and Wastewater Operations Committee: The Committee STANDING COMMITTEE
met April 29, 2013. Minutes of the meeting are available upon REPORTS
request.
Director Jones reported he and other staff will be attending the BOARD MEMBER REPORTS
upcoming ACWA Conference. He encouraged other Board
Members to attend if possible.
REGULAR BOARD MEETING MINUTES-MAY 2,2013 PAGE-4
President Schafer reported on his attendance at the CASA BOARD MEMBER REPORTS
Conference and stated it was exceptional. He recommended (continued)
Board members and staff attend future conferences.
Director Jones and Richard Solbrig attended the meeting. The EL DORADO COUNTY
budget was adopted for next year and the District will receive WATER AGENCY REPORT
$400,000, which will be directed towards water conservation
efforts. Their yearly meeting held in South Lake Tahoe will be at
the District offices on Wednesday, August 14, 2013, and will also
include a plant tour.
Richard Solbria reported on three items: GENERAL MANAGER
(1) The Army Corp of Engineer Permit should be received within
30 to 45 days and the District is working on obtaining the FERC
(Federal Energy Regulatory Commission) permit. He also stated
that paperwork was received for the U.S. Forest Service fire grant
and the District will receive $338,000. These funds will support future
firefighting infrastructure projects.
(2) Paul Sciuto recently had a meeting with the Developer, the
City, and Lakeside Park regarding the Convention Center.
During this meeting, Owens Financial asked the District to
relinquish the public utilities easement on the consolidated
parcels. In exchange for this easement, the District would like an
agreement from them stating they intend to complete the 14"
waterline started in 2008, but never finished, and dedicate it to the
District with required easements. Attorneys for Owens Financial
will put together an agreement stating the waterline will be
complete before the easement is relinquished and Owens
Financial anticipates submitting full plans to the City in two weeks.
(3) Staff inet with representatives from Lakeside Park Association
regarding past will-serve letters and settlement agreements,
that must be addressed.
Chief Financial Officer: Paul Hughes updated the Board on the STAFF/ATTORNEY REPORTS
Lukins Intertie progress. Lukins contacted staff for clarification
on several items and is currently consulting with the CPUC and
the City Fire Department. It will be necessary to extend the
temporary agreement currently in place at the next Board
Meeting.
Assistant General Mana__eq r/En__iq neer Paul Sciuto stated Tahoe
Keys Property Owners Board of Directors agreed to the transfer
the 19 customers on Colorado Court to the District, including
infrastructure. The pertinent documents related to this transaction
are forthcoming and will be presented at the next Board Meeting.
2:41 pm ADJOURNMENT
REGULAR BOARD MEETING MINUTES-MAY 2,2013 PAGE-5
Eric W. Schafer, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
By: Eileen Eidam