Minutes 06-20-13 S�v-rH rqy�F
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W. Schafer, President BOARD MEMBERS James R. Jones, Vice President
Chris Cefalu, Director Randy Vogelgesang, Director Kelly Sheehan, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 20, 2013
MI N UTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
June 20, 2013, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive,
South Lake Tahoe, California.
BOARD OF DIRECTORS: ROLL CALL
President Schafer; Directors Cefalu, Jones, Vogelgesang, Sheehan
STAFF:
Solbrig, Sharp, Sciuto, Hughes, Brown, Ryan, Cotulla, Bledsoe,
Johnson, Thiel, Attorney Kvistad
GUESTS:
Brooke Laine, Councilwoman, City of South Lake Tahoe
Moved Cefalu /Second Sheehan / Passed Unanimously to CONSENT CALENDAR
approve the Consent Calendar as submitted:
a. Annual Software Support Costs for Utility Billing Software -
Approved payment to Springbrook Software, Inc., for utility
billing software maintenance and support, in the amount of
$23,385.46;
b. 2013-2014 Bulk Sodium Hypochlorite Supplies -Awarded bid
to the lowest responisive, responsible bidder, Olin Corporation,
in the estimated amount of $66,744;
c. 2013-2014 Sodium Hypochlorite Supply Drums-Awarded bid
to the lowest responsive, responsible bidder, Sierra Chemical
Co., in the estimated amount of $1 1,792.55;
REGULAR BOARD MEETING MINUTES-JUNE 20,2013 PAGE-2
d. 2013-2014 Sodium Hypochlorite Supply Totes -Awarded bid CONSENT CALENDAR
to the lowest responsive, responsible bidder, Sierra Chemical (continued)
Co., in the estimated amount of $14,059.17;
e. Ski Run Pump Repair-Authorized repair/rebuild of one Flygt
Pump in the amount of $14,708.40, plus tax, from Pac Machine
Company, Inc., the authorized area service provider;
f. Asphalt Patch Paving -Awarded bid to the lowest responsive,
responsible bidder, Thomas Haen Company, Inc., in the estimated
amount of $60,260.26;
g. Purchase of One 1-1/2 Ton Truck for Underground Repair Water-
Authorized purchase of one 1-1/2 ton cab and chassis truck
from the State of California competitively bid contract, in the
amount of $34,521 .31;
h. Cattle Grazing Permit 2013: Diamond Valley Ranch -Awarded
contract to the highest responsive, responsible bidder, RN Fulstone
Co., and Gansberg Ranch, in the monthly amount of $10,000;
i. Keller Booster, David Lane Booster, Emergency Retention Basin
Liner-Authorized Task Order to Johnson Perkins & Associates, Inc.,
for property appraisal services, in the amount not to exceed
$7,500;
j. Headworks Replacement Project: Phase 2-Approved Change
Order No. 1 1 to GSE Construction Company, Inc., in the amount
of $55,539.25;
k. Association of California Water Agencies Region 3 Federal
Affairs Committee Nomination Resolution -Adopted Resolution
No. 2933-13 nominating Paul Sciuto;
I. Association of California Water Agencies Region 3 Board of
Directors Nomination Resolution -Adopted Resolution
No. 2934-13;
m. Approved Regular Board Meeting Minutes: May 16, 2013.
ITEMS FOR BOARD ACTION
This project includes installation of 8" waterlines and meters on 2013 SIERRA TRACT WATER-
segments of the following streets: River, Lodi, Stockton, Chris, LINE REPLACEMENT
Elwood, and Armstrong. It will provide significant fire flow PROJECT
REGULAR BOARD MEETING MINUTES-JUNE 20,2013 PAGE-3
improvements, and is being done in coordination with a 2013 SIERRA TRACT WATER-
project by the City of South Lake Tahoe, which is expected to LINE REPLACEMENT
result in reduced paving costs for the District. PROJECT
(continued)
Six bids for the project were received at the June 18, 2013, bid
opening.
Moved Jones /Second Vogel_ec� san_q / Passed Unanimously
to award bid to the lowest responsive, responsible bidder,
Campbell Construction Co., in the amount of $909,260, and
to waive a minor bid deviation that was found.
The Board has previously approved postponement of scheduled SCHEDULED CAPACITY
increases to the water and sewer capacity charges six times - CHARGE INCREASES
six separate six-month terms. On July 1, capacity charges are
scheduled to increase 36% for water for a standard connection,
and 16% for sewer. The increase to water would be the fifth and
final step increase developed in the 2006 Water Capacity Charge
Study. The increase to sewer would be the fourth of six step in-
creases developed in the 2008 Sewer Capacity Study. The Board
could also consider increase(s) different from the currently
scheduled increases up to the maximum percentages listed above.
It was the consensus of a majority of the Board to direct staff to
prepare an ordinance postponing water and sewer capacity
charge increases. This topic will be discussed at a workshop that
will be held in the fall.
No Board action.
Moved Cefalu /Second Sheehan / Passed Unanimously to PAYMENT OF CLAIMS
approve payment in the amount of $1,125,292.84
Lukins Ad Hoc Committee Meetina: Ad hoc representatives AD HOC COMMITTEE
from the District and City of South Lake Tahoe met and discussed REPORT
a new option for accomplishing the task of providing adequate
fire flows to the northeast corner of the "Y" (Garfinkle property).
The committee determined the best option would be for Lukins
to purchase an 8" fire-only connection from the District, and
install a fire line. This option seemed to the be best presented to
date, and will be considered further.
Director Jones reported surety bonds were in place for the BOARD MEMBER REPORTS
Chateau Project. A timeline was developed and presented
at a City Council meeting.
The cost share agreements between the District and Water EL DORADO COUNTY
Agency were approved. WATER AGENCY
REGULAR BOARD MEETING MINUTES-JUNE 20,2013 PAGE-4
Richard Solbria reported that the management of the Tahoe GENERAL MANAGER
Keys Property Association has changed, and are unaware of REPORTS
the efforts to dedicate some of their customers to the District.
This process will need to be done in conjunction with the District's
State Streets Waterline Replacement Project.
Assistant General Mana__eq r/En__iq neer: Paul Sciuto reported STAFF REPORTS
on the legislative activies he was taken over since the District
Information Officer position was vacated. The District's
presence is being maintained through involvement in ACWA
(Association of California Water Agencies) CASA (California
Association of Sanitation Agencies), and the Mountain Counties
Water Resources legislative committee. He reported on various
efforts underway, including letters of support and opposition
sent in response to proposed legislative bills.
Leqal Counsel: Gary Kvistad reported on tentative changes
to the Public Records Act.
2:30 P.�vi. ADJOURNMENT TO
CLOSED SESSION
3:35 P.�vi. RECONVENED TO OPEN
SESSION
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re:
existing litigation re: EI Dorado County Superior Court Case SC20120227 GRCLT
Condominium vs. South Lake Tahoe Public Utility District (filed 10/22/12)
No reportable Board action.
b. Pursuant to Section 54956.9(a) of the California Government code, Closed Session was
held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee
and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No.
ED CVO6-0055-GW, United States District Court for the Central District of California.
No reportable Board action.
c. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session was
held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
No reportable Board action.
REGULAR BOARD MEETING MINUTES-JUNE 20,2013 PAGE-5
3:35 P.�vi. ADJOURNMENT
Eric W. Schafer, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District